1999-02 ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 1 ----------xxxxx---------- Western Washington University Board of Trustees Study Session Old Main 340 February 4, 1999 5: 00 p. m.- 9: 00 p. m. Agenda Introduction -- Strategic Directions Mediated Discussion • What makes WWU unique? ( Why do students come to Western?) • What is our niche - the fundamental purpose and nature ofthe campus? • What are the driving forces that are affecting Western? (* 1) Presentations What is the optimal size ofWWU? Given external and internal forces, what do we need to do to support and preserve the fundamental purpose and nature of the campus while moving to implement the BOT supported plan ofmodest growth to a targeted maximum size of 12,500 FTE? • Enrollment and Space Projections (* 2) • Enrollment and Competition (* 3) • Campus Space (* 4) • Expanding Opportunities (* 5) Wrap up * Materials in tabs 1- 5 ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 2 ----------xxxxx---------- 4068 February 4, 5, 1999 MINUTES BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY FEBRUARY 4, 5, 1999 Thursday, February 4, 1999 Call to Order Chair Grace Yuan called the Study Session ofthe Board of Trustees of Western Washington University to order at 5: 05 p. m. February 4, 1999 in Old Main 340. ATTENDANCE Board ofTrustees Charles Earl, Secretary Robert ReiseH Erik Pearson Mary Swenson, Vice Chair Adrienne Thompson Betty Woods Grace Yuan, Chair Western Washington University Wendy Bohlke, Assistant Attorney General Eileen Coughlin, Vice President for Student Affairs/ Dean of Academic Support Services Jack Cooley, Executive Director, University Planning and Analysis Al Froderberg, Vice President for External Affairs Karen W. Morse, President Dennis Murphy, Interim Provost/ Vice President for Academic Affairs George Pierce, Vice President for Business Financial Affairs Leroy Plumlee, President, Faculty Senate Elizabeth Schoenfeld, Executive Assistant to the President Sarah Steves, Associated Student Body President President Morse introduced Interim Provost Dennis Murphy and Executive Assistant to the President Buff Schoenfeld, who mediated a discussion on a number oftopics. Those topics included: Whatare thestrengths ofthe university andwhatisourniche - the fundamentalpurpose andnatureofthecampus?; Whataretheexternaldrivingforces that are affecting Western? Presentations were made regarding how the budget and policy environment, the competition, our demographics, size ofthe student body, and space will impact our ability to meet challenges, achieve our mission, and fill our niche in the best way possible. RECESS At 9: 35 p. m. the Board recessed until 8: 00 a. m. Friday, February 5. FRIDAY, FEBRUARY 5,1999 RECONVENE Chair Yuan reconvened the Board on Friday, February 5, at 8: 05 a. m. in Old Main 340. ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 3 ----------xxxxx---------- 4069 February 4, 5, 1999 1. COMMITTEE OF THE WHOLE a) Year 2000 Status Report President Morse appointed Vice President Pierce to oversee planning to resolve Year 2000 ( Y2K) problems for the University. A Strategic Policy Review Group was created to help Dr. Pierce examine specific issues, as they arise. The Strategic Policy Review Group is composed of the Interim Provost, Vice President for External Affairs, Vice President for Student AffairslDean of Academic Support Services, and Executive Director ofUniversity Planning and Analysis. Ex officio members include the Vice Provost for Information and Telecommunication Services, Director ofFacilities Management, and Director of Environmental Health and Safety. Western's Y2K effort is divided into three segments: Information Technology, Embedded Chip, and Contingency Planning. b) Drug and Alcohol Abuse Prevention Program Pat Fabiano, Program Director, Wellness and Prevention Services, shared a copy ofthe Commitment Statement by Presidents ofBaccalaureate Institutions in Washington State, signed October 28, 1998 by presidents of Washington State four year institutions of higher education. Ms. Fabiano discussed the continued success ofthe Wellness and Prevention Program on Western's campus. c) Discussion ofthe Council ofPresidents ( COP) Tuition Principles The Council ofPresidents ( COP) agreed on January 7, 1999, to advance recommendations on tuition principles to respective governing boards for consideration. Until adopted by the governing boards, the recommendations are advisory, and do not reflect a COP position. President Morse asked the Board of Trustees to consider COP's working draft on tuition principles. Most Board members spoke in favor of the draft principles. 2. CONSENT ITEMS MOTION CharlesEarlmovedthattheBoard ofTrusteesofWestern 2- 1- 99 Washington University approve the following consent items: • Approve the minutes ofthe December 4, 1998 regular meeting of the Board. • Award, on recommendation ofthe faculty and subject to the completion of any unmet requirements, undergraduate and graduate degrees to the candidates listed in the files of the Register and Graduate Dean, for Winter Quarter, effective March 20, 1999. • Award a construction contract to Intermountain Electric, Inc., an electrical contractor of Bellevue, Washington, in the amount of $ 346,890.00 ( base bid, plus two alternates) for the construction of the Integrated Signal Distribution System Phase IC- I, Telecommunications Cabling Infrastructure for Miller Hall ( pW 307). The motion passed unanimously. 3. REMARKS FROM THE PRESIDENT a) President Morse reminded Board members ofHigher Education Day in Olympia on February 11, and encouraged their attendance. AIl six Washington State baccalaureates are co- sponsoring Higher Education Day in Olympia. ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 4 ----------xxxxx---------- 4070 February 4, 5, 1999 b) President Morse reported that she and Dr. Murphy have been visiting academic departments during fall and winter quarters. Those visits have been very positive and faculty members have discussed their departmental concerns and accomplishments. 3. ACADEMIC AFFAIRS a) WWU Centennial Planning Report The steering and subcommittee chairs are meeting regularly to plan Western's Centennial Celebration. WWU will celebrate its centennial with the theme " Western At 100: Continuing the Legacy of Learning." Festivities begin in 1999 with alumni reunions during the summer and the September Convocation and continue through the summer of 2000. Attachment A includes Centennial Projects Status Report January 1999, Western Washington University, A Centennial Profile: 1899/ 1900 - 1999/ 2000, together with Western Washington University's Centennial Celebration 1999 - 2000, " Western at 100: Continuing the legacy o/ Learning." b) Faculty Presentations Dr. Murphy introduced Dr. Leslie Guelker- Cone, Department ofMusic; Dr. Craig Moyer, Department ofBiology; and Dr. Steven Vander Staay, Department of English. Each faculty member made a presentation about his or her current research. Dr. Murphy commended the work ofthese and other productive faculty members who are fairly new to Western's campus. 4. BUSINESS AND FINANCIAL AFFAIRS a) Major Capital Projects Status Report Haggard Hall Renovation Occupation ofthe building began on December 11, 1998, and the building was ready and open to students on January 4, 1999. A Haggard Hall Rededication ceremony is scheduled to occur today at 12: 15 p. m. Campus Services Facility A consultant for the campus services facility project is being selected. Western has received eight team proposals representing 42 firms. These proposals are under review by Planning, Facilities and Operations, as well as by user representatives from departments that will occupy this new facility. The consultant services contract will be brought to the Board for approval at its April 1999 meeting. Pending funding in the 1999- 2001 biennium, construction is set to begin in the summer of 2000, with completion in early 2002. Viking Union Addition and Remodel LMN continues to work on the revised design development documents, project schedule and estimated construction costs based upon University review comments. LMN conducted several workshops in January with the University project team to address project issues. The Viking Union project is scheduled for substantial completion in March 2001. b) Draft Comprehensive Master Plan Update In December 1998, the University began working to develop the Institutional Master Plan ( IMP) document. The IMP Advisory Committee, chaired by Daniel Warner, Associate Professor in the College ofBusiness and Economics, has met ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 5 ----------xxxxx---------- 4071 February 4. 5. 1999 twice. Discussions focused on outlining issues of concern, organizing those issues, as well as developing aims and objectives for the entire committee and for subcommittee structures. 5. STUDENT AFFAIRS Mid- Year Housing Dining Report Dr. Coughlin reported that Western's University Residences opened fall 1998 with 3,715 occupants compared to 3,567 in the Fall of 1997, a 4% increase in head count. Freshmen occupancy was consistent with past years with 91 % of freshmen living in university residences. Western's retention in residence halls improved by 4% over fall 1997. Fall quarter retention was the best it has been in more than five years. Total system revenue is 5.1% greater than the prior year. Room and board revenue ( rent plus related fees) through December is up 3.83% after factoring out the 2.0% rate increase for the academic year. Aside from room and board increases, the largest influence on system revenues is a 21 % increase in conference revenues growing from $ 630,300 in December ofFY98 to $ 763,700 in December ofFY99. University Residences continues to provide a living/ learning environment that supports and contributes to student academic success, and stimulates intellectual growth through opportunities for students to learn and practice leadership, decision- making, and program planning through structured and purposeful activities. The orientation program has initiated a first six weeks' program that focuses on students' academic success. 7. EXTERNAL AFFAIRS a) Alumni, Legislative, Public Information Office and Development Report Dr. Froderberg updated the Board on current alumni, legislative and development Issues. 8. FACULTY SENATE a) Amendment to Faculty Handbook, 1996 Edition, Eligibility for Professional Leaves MOTION Mary Swenson moved that the Board of Trustees ofWestern Washington 2- 2- 99 University, on recommendation ofthe faculty and the Faculty Senate, adopt a revision to Section l. XII1A. 2. Eligibility for Professional Leaves approved on November 23, 1998, and ratified January 11, 1999. The motion passed unanimously. 8. ASSOCIATED STUDENTS Ms. Steves reported that student elections are scheduled spring quarter. The ASB hopes to submit nominations for student trustee to the Governor's office in time for the new student trustee to attend the June board meeting. Ms. Steves stated that the Washington Student Lobby is supporting a bill to change procedures governing the services and activities ( S A) fees budget process, but pointed out that the concerns reflected in the bill are not an issue at Western. Trustee Relsell asked if it would be advisable to make the statement that Western does not see a need for the S A fees bill. President Morse said that she would assume responsibility for determining if an appropriate statement is necessary. ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 6 ----------xxxxx---------- 4072 February 4, 5, 1999 EXECUTIVE SESSION At 1: 35 p. m. Chair Yuan announced that the Board would go into Executive Session to discuss real estate and legal issues. RECONVENE At 2: 10 p. m. the Board reconvened and took the following action: MOTION 2- 3- 99 Robert Helsell moved that the Board ofTrustees ofWestern Washington University, upon the recommendation of the President, approve modifying the Draft Comprehensive Campus Master Plan Property Acquisition Boundary. See Attachment B. The motion passed unanimously. ADJOURNMENT At 2: 15 p. m. the Board adjourned. Grace Yuan, Chair ATTEST: ( lJJUtk It/ J1tl Char es N. Earl, Secretary ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 7 ----------xxxxx---------- Attachment A WESTERN WASHINGTON UNIVERSITY'S CENTENNIAL CELEBRATION 1999- 2000 " WESTERN AT 100: CONTINUING THE LEGACY OF LEARNING" Western Washington University will celebrate its centennial with the theme " Western At 100: Continuing the Legacy ofLeaming." The festivities begin in 1999 with alumni reunions during the summer and the September Convocation and continue through the summer of 2000. One hundred years ago on September 6, 1899, Principal Edward T. Mathes welcomed the first class of 88 students, a number which doubled by week's end and rose to over 200 within a month. At that time, New Whatcom State Normal School encompassed one main building and lO muddy acres covered with stumps and logging debris. Today, the 190- acre campus, with its renowned Outdoor Sculpture Collection, is acknowledged as one of the most beautiful in the nation. " Western's reputation has continued to grow over the century," said President Karen W. Morse. With a current enrollment of over 11,600 students, the university has achieved national recognition for the high quality education it provides. Throughout the years, Western has emphasized service to the community as part of its educational experience. New Whatcom Normal School, which trained teachers for the young state of Washington, became Western Washington College of Education in 1937, Western Washington State College in 1961, and achieved university status in 1977. Although Western has grown and changed a great deal over the years - as has the state of Washington - its roots as a teacher- training organization and liberal arts- focused college have provided a strong basis of academic excellence and public service as the school has matured into a comprehensive university. Western's year- long Centennial Celebration will commemorate the university's history and traditions through photo exhibitions, a video, a website, an oral history project, music performances, an alumni art show, distinguished speakers, reunions and many other activities. Both a color pictorial essay book and a collection of essays about Western's history will be published. The anniversary's coincidence with the millenium offers a chance both to celebrate Western's first century and to look forward to its future in the early 21 51 century: " Continuing the Legacy of Learning." p:/ pio/ cenlenn iallblurb ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 8 ----------xxxxx---------- Western Washington University A Centennial Profile: 1899/ 1900- 1999/ 2000 Before the doors. opened: . On feb. 24, 1893, Gov. John H. McGraw signed legislation creating the New Whatcom Normal School. TI1C state struggled to find funds for the institution. Then finally the Yukon Gold Rush of' 98 brought to the state the money to match the political pressures to open the school. The first decades: In fall 1899, the Normal School opened its doors with 88 students and by the end of the first term had several hundred students. As. a training school for teachers, the Normal School opened its doors to those finishing their secondary schooling as well as those who had already graduated. Those teachers spread out across Washington. Some taught in rough, one- room rural schoolhouses while others found themselves in fine, multi- storied brick buildings in the larger towns and cities. While at Western, dedicated faculty worked with students to offer the best that modem educators could provide. From Normal School to College: During the early I920s, the Normal School found that it no longer needed to offer secondary education opportunities for students. Local schools had improved dramatically, and entering students needed a mature collegiate institution. The 1928 completion of Wilson Library marked the Normal School's " arrival" as a full- fledged college. " The Normal by the Sea" thus provided even more to its students than in the early decades. The first class to graduate with a Bachelor's degree in Education donned their caps and gowns in spring 1933. Then, in 1937, thc name of the institution caught up with its curriculum and students when the Normal School became Western Washington College of Education. Embracing the Liberal Arts: During World War II, Western's enrollment dropped, but in the postwar years the college began its dramatic and steady growth that lasted for nearly a quarter of a century. Older, married students entering under the G.!. Bill provided the first surge of new students, but soon the need for grealer educational training throughout the country brought increased demands by graduating high school seniors for college- level training in a broad range of topics. Western responded by adding new faculty with top- notch degrees and many new buildings. Again, lagging behind the changes in curriculum and students, in [ 961 the name changed to Western Washington State College signifying the bold expansion of Western's role into a comprehensive liberal arts college. No matter what the name of the institution, faculty continued the tradition begun in 1899 of paying close attention to their students. A Comprehensive, Liberal Arts University: The late I960s and early 1970s wrought dramatic changes across lhe nation as well as in Washington State and Bellingham. Western's students, faculty, and administration were not immune to the conflicts of the era, but as a whole they responded to them positively by adding new components to the ever- broadening mix at Western such as Fairhaven College and Huxley College of Environmental Studies. By the late [ 970s, Western's enrollment grew to nearly 10,000 students-- a dramatically different figure than the 1,500 or so in 1950. Needing to catch up with its expanded offerings and more complex institutional profile, in 1977 the college became Western Washington University. Western at IOO- Continuing the Legacy of Learning: With its current enrollment at nearly 12,000 students and almost 550 full- time faculty, Western Washington University takes special pride in the quality of its liberal arts programs. Academic divisions at Western are the College of Arts and Sciences, College of Business and Economics. Fairhaven College, the College of Fine and Performing Arts, Huxley College of Environmental Studies, Woodring College of Education, and the Graduate School. The campus is composed of 80 buildings on its I95- acre campus overlooking Bellingham Bay. Western also has a 95- acre facility at the Shannon Point Marine Center in Anacortes, an II- acre facility for student and faculty activities along Lake Whatcom. and is developing environmental education programs at Canyon Lake Creek Forest. University Extended Programs and Woodring College offer classes, certificate programs and degree programs in Bremerton, Everett, Oak Harbor, Port Angeles, and Seattle. In the last decade, the addition of state- of- the- art Science buildings and the 1999 opening of the Haggard Hall Library Addition and Wilson Library renovation position Western well for the challenges of the next century. New buildings, technology, and programs only facilitate Western's century­old tradition of keeping undergraduate education at the center of its mission-- a tradition sure to last through the ncxt century. P'\ pio\ ccnlcnnial\ cenlprofilc ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 9 ----------xxxxx---------- Centennial Projects Status Report Coordinator Academic Projects Peter Elich Alumni Reunions Chris Goldsmith Centennial Photo Essay Book lynne Masland Centennial His10ry Book larry Delorme Centennial Video Chris Friday Centennial Website Chris Friday, Jim Ross, KVOS- TV Library Centennial History Project Marian Alexander Logo Merchandising AS Books1ore Oral History Project Kathryn Anderson, Steve Inge Photo and Art Exhibitions Sarah Clarlc Langager Publicity Committee Public Information Office Special Events January 1999 Description Departments may hold departmental open houses and speakers with alumni involvement perhaps during Homecoming. Fairhaven College will be celebrating Reunion 2000 and undertaking Centennial activities in conjunction with that College of Arts and Sciences, Huxley and the College of Fine and Performing Arts are planning activities. The Alumni Office is planning extensive alumni reunions for the summers of 1999 and 2000. Homecoming will be a special Centennial event. A photo essay book compiled by renowned photographer Phil Schofield is expected out In November, 1999 in time for Chris1mas marlceting. It will retail for $ 39.95 plus packaging and mailing. Pre- orders will be taken for a special pre- sale price of $ 35 plus packaging and mailing. Marlcetlng Plan: An announcement was In the Winter Issue of Window on Wes1em to introduce the book. The spring issue will carry a full back- page ad with order coupon for the pre- sale price. The Centennial fall issue ( late Augus1) will also carry an ad with coupon. In October, a four- color brochure with order form will be mailed to all alumni, retirees, and campus people suggesting purchase or a holiday gift. The book will be available in the AS Books1ore and FAST will carry notices about how to purchase. Ordering and Shipping: Packaging and handling charges will cover shipping charges. The Alumni Office will provide ordering and shipping services. Dr. larry Delorme is editing a book on Wes1em's his10ry wfth chapters wntten by various Westem faculty. A draft script wfth photos and music suggestions is been developed Video planned for summer 1999 use. Preliminary plans for a Centennial website to be linked to Center for Pacific Northwest Studies site are completed. Displays in Wilson- Haggard Library cases are planned beginning in October 10 highlight Westem history. The Centennial logo and theme are being used in publications designed for next year. An example is the Housing and Dining viewbook. Items will essentially be in two categories: - Institutional recognition Items such as medallions, high- quality ceramic lapel pins and crys1al paperweights. - Commercial items such as sportswear, pens, mousepads, notebooks, elc.. also gift wrap that will enhance the appeal of items as recognition gifts to visitors, donors. etc The Centennial logo will be used on AS shopping bags. Onal his10ries are being completed and transcribed. A photoretrospective exhibition In Wilson- Haggard Library Is planned for fall quarter as well as an invitational alumni exhibition in the Wes1em Gallery. A photoretrospective drawn from the Whatcom Museum of His10ry and Art's collection and a WWU faculty art retrospective are scheduled at the museum for October, 1999 The Bel1lngham Herald will pUblish a Wes1em Centennial special tabloid in September, 1999. In addition, Centennial events and material will appear in the annual September Welcome Back tabloid, distributed to students and local ' pick- up' locations. Historical photos and notes are appearing regular1y in the Bellingham Herald The Weslem Front is being contacted about doing a special edition. Photos and articles have appeared in the fall and winter issues of ~ ndow on Wesfem , mailed to over 62,000 alumni, employees and friends. A back page advertisement of the Centennial book will appear in the spring issue together with another article. The fall 1999 issue will be a commemorative Centennial issue, and all issues In 1999 · 2000 will focus on the Centennial theme and activities. Fall Facutty Luncheon and Celebration of Learning, Thursday, Sept. 16, 1999 Viking Night, Thursday, Sept. 16, 1999 Centennial Booth at the Infofair ( formerly WestfeS1), Monday- Tuesday, Sept. 20- 21, 1999 Welcoming Convocation and Kick- off, Tuesday, Sept. 21, 1999 Homecoming Fireworks Display, Ear1y October 1999 Western Showtime Family WeekendlKappa KamivallFireworks, Saturday, May 20, 1999 Spring Commencement, Saturday, June 12, 1999 ----------xxxxx---------- Board of Trustees Minutes - February 1999 - Page 10 ----------xxxxx---------- ATTACHMENT B ., '( ..' , I /\ . " ----\ I , lt; ' / .. .: \ J / / / / Propoaed 3.68 Acre Addillon ~. I Exlallng Property Lln. a - Exlallng Campua Bulldlnga • Property AcqulalUon Area • Propoaed Modification to Property Acqulaltlon Area Draft Comprehensive Campus Master Plan Property Acquisition Area ----------xxxxx---------- Board of Trustees Minutes - February 1999 ----------xxxxx----------