1995-02 ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 1 ----------xxxxx---------- WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES FRIDAY, FEBRUARY 10, 1995 8: 00 a. m. COMMITTEE MEETINGS BUSINESS AND FINANCE COMMITTEE OM 340 Craig Cole, Grace Yuan and Robert Helsell 1. a) Student Auxiliaries ( Housing, Dining, Student Union, Bookstore) b) Early Retirement Issues C) Exempt Professional Staff Handbook ACADEMIC AND STUDENT AFFAIRS COMMITTEE OM 355 Charlotte Chalker, Wayne Ehlers and Mary Swenson 2. a) Accreditation ( AGB Policy Paper Independence, Accreditation, and the Public Interest) b) Graduation Fee c) University Enrollment Growth 10: 00 a. m. JOINT COMMITTEE OM 340 3. a) Western Foundation Donor Recognition Policy b) Transportation Management Program ( TMP) Update 11: 00 a. m. CLASSROOM PRESENTATION OM 340 4. - Liberal Arts Cluster Courses 12: 00 p. m. BREAK 1: 00 p. m. BUSINESS MEETING OM 340 5. CONSENT ACTION ITEMS a) Approval of the minutes of the December 1, 2, 1994, Regular Meeting of the Board ( A) b) Approval of Winter Quarter Degrees ( A) c) Science Facility III Piling Contract ( A) ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 2 ----------xxxxx---------- 6. REMARKS FROM THE PRESIDENT a) COP Legislative Agenda ( I) b) COP Cooperative Library Project Proposal ( I) c) Emergency Preparedness ( I) 7. ACADEMIC AFFAIRS a) Professional Leave Report ( A) b) Approval of Fees ( A) c) Accreditation ( AGB Policy Paper, Independence, Accreditation, and the Public Interest ( A) 8. BUSINESS AND FINANCIAL AFFAIRS a) Major Capital Academic Projects Status Report ( I) b) University Financial Statement ( I) 9. STUDENT AFFAIRS a) update ( I) 10. EXTERNAL AFFAIRS a) Resolution No. 95- 01 Naming Fourth Floor Lounge of Edens Hall ( A) b) Legislative Update ( I) c) Capital Campaign Overview ( I) 11. ASSOCIATED STUDENTS a) Introduction of New ASB President ( I) b) Fall 1994 Quarterly Report ( I) 12. FACULTY SENATE 13. BOARD OF TRUSTEES 14. EXECUTIVE SESSION ( I) informational ( A) action ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 3 ----------xxxxx---------- 3102 February 10, 1995 MINUTES BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY FEBRUARY 10, 1995 Call to Order Chair Warren Gilbert called the meeting of the Board of Trustees of Western Washington University to order at 8: 00 a. m. ATTENDANCE Board of Trustees Charlotte Chalker, Vice Chair Craig Cole Wayne Ehlers Warren J. Gilbert, Jr., Chair Robert Helsell Mary Swenson, Secretary Grace Yuan Western Washington university Wendy Bohlke, Assistant Attorney General Kris BUlcroft, President of the Faculty Senate Eileen Coughlin, Vice President for Student Affairs and Dean for Academic Support Services Roland De Lorme, Provost/ vice President for Academic affairs Al Froderberg, Vice President for External Affairs Stephen Collins, President of Associated students Penny Glover, Assistant to President/ Secretary to the Board Karen W. Morse, President George Pierce, Vice President for Business Financial Affairs Committee Meetings At 8: 05 a. m. Chair Gilbert announced that the Board would separate into committees until 11: 00 a. m. No action was taken. Presentation by Members on the Liberal Arts At 11: 00 a. m. members of the Committee on the Liberal Arts options program made a presentation before the Board of Trustees in OM 340. RECESS At 12: 00 p. m. the Board recessed for lunch until 1: 00 p. m. RECONVENE At 1: 05 p. m. chair Gilbert reconvened the Board to hear informational and action items. 1. CONSENT ITEMS MOTION Mary Swenson moved that the Board of Trustees of 2- 1- 95 Western Washington University approve the following consent items: - Approve the minutes of the December 1, 2, 1994, regular meeting of the Board. - Award undergraduate and graduate degrees to the candidates listed in the files of the Registrar and Graduate Dean, for Winter Quarter, effective March 18, 1995, sUbject to the completion of any unmet requirements. ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 4 ----------xxxxx---------- 3103 February lOt 1995 - Award a contract to Pile contractors, Inc., of Issaquah, Washington, for the amount of $ 311,000.00 for the construction of Science Facility III - Pilings~ The motion passed unanimously. 2. REMARKS FROM THE PRESIDENT President Morse discussed the Council of President's 1995 Legislative Policy Agenda and Cooperative Library project. The Council of Presidents is a voluntary association of the presidents of Washington's pUblic baccalaureate college and universities. The purpose of the Council of Presidents is to provide a forum for cooperation and coordination of pUblic policy issues of common interest, and to identify and communicate points of agreement on such issues. President Morse reported that Director of Public Safety, Doug Gill, and Director of Environmental Health and Safety, Gayle Shipley, conducted an emergency response table top drill for the administration in January. This was done in accordance with the Emergency Response Plan adopted by the Board of Trustees on February 2, 1994. A similar exercise is scheduled for Chairs and Deans in March. 3. ACADEMIC AFFAIRS a) Professional Leave Report Provost De Lorme reported that 24 professional leaves were granted for 1995- 96 and another six so far, for 1996- 97. Specific information is on file in the Provost's Office. b) Degree Application Fees The Degree Application Fee recommendation was deferred to the April Board meeting. Accreditation lAGB policy Paper) MOTION Mary Swenson moved that the Board of Trustees of Western 2- 2- 95 Washington University approve the proposal by the National policy Board on Higher Education Institutional Accreditation to establish a new organization, the Higher Education Accreditation Board, to protect institutional independence and advance the pUblic interest, as outlined in AGB Public Policy Paper No. 94- 2 " Independence, Accreditation, and the Public President's Office) The motion passed unanimously. 4. BUSINESS AND FINANCIAL AFFAIRS a) Major Capital Projects Status Report science Facility Two - Biology Interest." ( on file in The contractor is working on punchlist work. Substantial completion was certified by Zimmer Gunzel Frasca on January 13, 1995. Ongoing work includes balancing of the heating, ventilation, and air conditioning systems and installation of the telecom wiring systems. The contractor is demobilizing from the staging area. Partial occupancy of the building will take place Spring Quarter 1995. Full occupancy of the building is scheduled for Fall Quarter 1995. science Facility Three- Math, Science , Technology Education The University completed the review of the construction documents for the building phase. The piling phase bids were received January 19, 1995, and the construction contract for the ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 5 ----------xxxxx---------- 3104 February 10, 1995 pilings was approved by the Board today, February 10. The piling work is scheduled to be complete to allow piling as- built information to be included in the building phase drawings. The building construction phase is scheduled to bid May 3, 1995. The construction contract for this phase will be brought to the June 1995 Board meeting for approval. Full occupancy is planned for Fall Quarter 1996. The ground breaking ceremony for Science Facility Three is scheduled today following the formal Board meeting. Haqqard Hall Renovation The University received approval from OFM to resume the design process. The University is currently working with ZGF to negotiate a change order to their contract for the revised project scope. The design process will continue until Fall 1996, with the construction contract scheduled to be brought to the Board for approval in December, 1996. Construction is scheduled to end November, 1998. b) University Financial statement Dr. Pierce reported that the state Auditors conducted an annual audit of the University's financial statements. In December 1994, they completed their review of the financial statements for the year ended June 30, 1994, and issued an unqualified opinion. The report is on file in the office of the Vice President for Business and Financial Affairs. 5. STUDENT AFFAIRS Update on Student Affairs Dr. Coughlin reported that commencement ceremonies have been enhanced by using student Affairs Directors as " Commencement Marshalls" instead of hiring temporary staff to usher and assist during commencement ceremonies. Dr. Coughlin reported that a new Parents Association was being formed where parents could volunteer to be involved in fund raising. A parent phonathon is currently underway with student volunteers calling parents for donations. Trustee Chalker suggested that grandparents also be added to the list of possible donors. Dr. Coughlin reported that the Athletic Department has instituted the use of female faculty and administrators as " honorary coaches" for the women's basketball games. This practice has been very well received and gives the basketball team an opportunity to associate with professional role models on a more personal level. 6. EXTERNAL AFFAIRS a) Resolution No. 95- 01 MOTION Wayne Ehlers moved that the Board of Trustees of Western 2- 3- 95 Washington University adopt Resolution 95- 01 naming the fourth floor lounge of Edens Hall in honor of Ms. Angie Anderson. The motion passed unanimously. Resolution No. 95- 01 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY NAMING FACILITIES IN HONOR OF MS. ANGIE ANDERSON WHEREAS, the university has received a generous donation from Ms. Doris Rossbach to the Edens Hall Artists and Lectures Series campaign, which will enable the campus community to hear well- known ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 6 ----------xxxxx---------- 3105 February 10, 1995 speakers and attend artistic performances of significant quality; and WHEREAS, the Board of Trustees wishes to express its appreciation to Ms. Doris Rossbach for her generous contribution; and WHEREAS, the Board of Trustees has reserved unto itself the authority to name facilities; BE IT RESOLVED that the Board of Trustees of Western Washington University hereby names the fourth floor lounge of Edens Hall in honor of Western Washington University alumna, the late Angie Anderson, long- time friend of Ms. Doris Rossbach. PASSED AND APPROVED by the Board of Trustees of Western Washington University at a regular meeting duly held this 10th day of February, 1995. b) Donor Recognition Policy MOTION Charlotte Chalker moved that the Board of Trustees of 2- 04- 95 Western Washington university adopt the Donor Recognition Policy as follows: Donor Recognition Policy We agree to endorse the lists of Naming Opportunities attached to the memorandum of November 30, 1994, from Jean Rahn to President Morse ( see At: t: achment: " A") as consistent with the Board of Trustee's prior philosophy. We encourage the Foundation to look for donor opportunities and want to assist in any way we can. As the Western Washington University Board of Trustees has the final authority for approval, it is important to engage in meaningful communication with the Board before commitments are made which may prove embarrassing to the institution. We would therefore propose the following guidelines: 1. As to major gifts ($ 25,000 and up) the Board would want to know early in the process who the prospective donor was and what was being considered as a naming opportunity. It is important for the full Board, or a designated committee thereof, to have early consultation before specific discussions with potential donors take place. Even though this may delay finalization of a gift, the Board should engage in the process in the early stages. 2. As to gifts under $ 25,000, the Board requests that the President discuss the gift and donor with the Board Chair and if the Chair approves, a telephone conference then be held with a subcommittee before a naming opportunity is approved. This is a prospective policy only. As to naming opportunities for retrospective gifts, the full Board will be consulted before decisions are made, which is consistent with past policy. The motion passed unanimously. Capital Campaign Overview Jean Rahn, Executive Director of The Western Foundation, reported that with state appropriations stretched to cover basic operating expenses of the University, it is clear that private gifts must be the catalyst for building and maintaining truly outstanding academic programs. It is also evident that private gifts needed are of a magnitude rarely experienced at Western Washington University. Western plans to raise 15 million dollars through a major campaign. Such a campaign raises visibility for Western as well as increased press coverage. The money raised will ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 7 ----------xxxxx---------- 3106 February 10, 1995 give The western Foundation a base that will result in a bigger campaign around the turn of the century. EXECUTIVE SESSION At 2: 35 p. m. Chair Gilbert announced that the Board of Trustees would go into Executive Session for approxi mately 30 minutes to discuss legal and personnel matters. ADJOURNMENT At 3: 05 p. m. the meeting was adjourned. ATTEST: ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 8 ----------xxxxx---------- ATTACHMENT II A" WESTERN WASHINGTON UNIVERSITY MEMORANDUM ________ THE WESTERN FOUNDATION To: Dr. Karen Morse From: Jean c. Rahn, Director of Development Date: November 30, 1994 Subject: Donor Recognition Opportunities As the Western Foundation moves into its first major fundraising campaign, a key step in the planning process is development of donor recognition opportunities. Donors who make what is often the single largest philanthropic commitment of their lives deserve recognition that matches the magnitude of their generosity. The Western Foundation would like to offer the campaign's major donors the ability to honor family members or colleagues through campus naming opportunities. These naming opportunities include both facilities and program options across a wide spectrum of giving levels. Attached- are draft documents listing minimum gift levels suggested for specific naming opportunities. As you are aware, this list was developed by AI Froderberg, our campaign consultant, Ed Schumacher and myself after study of naming opportunities at other university campuses. This list was reviewed and accepted by you for transmittal to the Board of Trustees. The Western Foundation recognizes that final authority for approval of naming opportunities rests with the Board of Trustees. On behalf of the Foundation, I therefore ask that you make the following requests to the Board of Trustees for their review: 1) The Western Foundation requests that the Board of Trustees approve the attached general lists of naming opportunities with minimum gift amounts required. The Western Foundation will then have the ability to list these options in campaign publications as well as conduct preliminary discussions with potential donors. As final approval for each naming opportunity rests with the Board of Trustees, the Western Foundation will submit specific requests to the Board for their approval on a case- by- case basis. It is understood that the attached lists are not inclusive of all potential naming possibilities on campus. Throughout the campaign, the Western Foundation may submit additional naming requests to the Board of Trustees as donor interests become more defined. 2) The Western Foundation requests that the Board of Trustees grant authority to the University President to approve naming opportunities at or below the $ 25,000 level following consultation with members of the Board of Trustees. This authority will allow the President to respond in a timely manner to mid- level naming opportunities while reserving full discussion at scheduled Board of Trustees meetings for the major gifts of the campaign. Approval of these requests by the Board of Trustees will allow the University President, the Western Foundation Board of Directors and the campaign staff to move aggressively into the solicitation stage of the campaign. Thank you for your assistance in presenting this material to the Trustees for their review and discussion. ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 9 ----------xxxxx---------- The Campaign for Western! Naming Opportunities Academic Programs Minimum Gift Levels" $ 1,500,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 500,000 $ 500,00e $ 300,000 $ 250,000 $ 250,000 $ 250,000 $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 25,000 $ 25,000 $ 10,000 $ 10,000 $ 10,000 Naming Opportunities Endowed Chair Center for Economic Education Endowment Equipment Endowment for the Sciences Center for International Business Endowment Endowed Professorship Center for Circumpolar Education Center for Management Training Presidential Lecture Series Endowment Pacific NW Studies Business History Endowment Special Exhibit Endowment for the Western Gallery Endowed Lectureship Center for Pacific NW Studies K- 12 Curriculum Endowment Distinguished Faculty Lecture Series Teaching Enrichment Endowment Center for Pacific NW Studies Private Enterprise Conference Endowment Endowed library Collection Junior Faculty Endowment Campus Enrichment Endowment Presidential Merit Scholarship Endowment Graduate Fellowship Endowment Departmental library Fund Endowment Periodical/ Journal Endowment Scholarship Endowment Departmental Honors Prize Endowment .. Gift level requirements may vary significantly within categories depending upon the size and scope of individual academic programs. ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 10 ----------xxxxx---------- Minimum Gift Levels" $ 5,000,000 $ 2,500,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 750,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 150,000 $ 150,000 $ 100,000 $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 30,000 $ 25,000 $ 25,000 $ 25,000 $ 20,000 $ 10,000 $ 10,000 $ 5,000 The Campaign for Western! Naming Opportunities Facilities Naming Opportunities.... Colleges Large campus buildings Smaller campus buildings The Western Gallery Performing Arts Mainstage Outdoor Sculpture Collection The Concert Hall Computer Laboratories Management Training Conference Center Science Instrumentation Center Western Gallery Wing Campus Institutes Old Main Theater Library Reading Room Science Laboratories University Lecture Halls College of Business and Economics Computerized Library Crew Boat House Library Presentation Room Volunteer Services Center Performing Arts Center Foyer Old Main Solarium Classrooms Main Lounge in Edens Hall Courtyard in Edens Hall Office Suites Enclosed Exhibit Space in Western Gallery Entrance Campus Gardens Music Studios Small Lounges in Edens Hall Residence Hall Rooms Faculty Offices Computerized Library Carrels .. Gift level requirements may vary significantly within categories depending upon the size and usage of specific facilities. .... Final approval for naming of facilities rests with the Board of Trustees of Western Washington University. ----------xxxxx---------- Board of Trustees Minutes - February 1995 - Page 11 ----------xxxxx---------- Resolution No. 95- 01 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY NAMING FACILITIES IN HONOR OF MS. ANGIE ANDERSON WHEREAS, the University has received a generous donation from Ms. Doris Rossbach to the Edens Hall Artists and Lectures Series campaign, which will enable the campus community to hear well- known speakers and attend artistic performances of significant quality; and WHEREAS, the Board of Trustees wishes to express its appreciation to Ms. Doris Rossbach for her generous contribution; and WHEREAS, the Board of Trustees has reserved unto itself the authority to name facilities; BE IT RESOLVED that the Board of Trustees of Western Washington University hereby names the fourth floor lounge of Edens Hall in honor of Western Washington University alumna, the late Angie Anderson, long- time friend of Ms. Doris Rossbach. PASSED AND APPROVED by the Board of Trustees of Western Washington University at a regular meeting duly held this 10th day of February, 1995. J. Gi Chair, Boa of Trustees ATTEST: Western Washington University ~ lft!-~ y SECRETARY'S CERTIFICATE I, the undersigned, Secretary of the Board of Trustees of Western Washington University and keeper of the records of said board, DO HEREBY CERTIFY: 1. That the attached Resolution No. 95- 01 is a true and correct copy of a resolution of the Board finally adopted at the regular meeting thereof held on the 10th day of February, 1995, and is duly recorded. 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Board of Trustees voted in the proper manner for the adoption of said Resolution; that all other requirements and proceedings incident to the proper adoption of said Resolution have been duly fulfilled, carried out and otherwise observed; and that we are authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the university this 10th day of February, 1995. ----------xxxxx---------- Board of Trustees Minutes - February 1995 ----------xxxxx----------