1908-09 WWU Board of Trustees meeting minutes for September 1908WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 194 1908-09-09 Minutes of the regular meeting of the Board of Trustees of the Bellingham State Normal School held in the office of the principal this afternoon at 2:30 o'clock. Present: Chairman J.J. Edens, J.J. Donovan, Principal Mathes and the clerk. Minutes of the meeting of Aug. 24th read and approved. It was ordered that $20 from the Training school fund be turned over to the clerk to pay sundry small bills. Principal Mathes presented bills for printing from C.W. Gorham, Public Printer as follows: Aug. 8th $539.92; Aug. 21st $150.85; Total $690.77; It was ordered that these bills be filed by the clerk. It was ordered that 50 cords of alder wood at $3.25 per cord, delivered at Edens Hall be purchased. On motion of Mr. Donovan it was ordered that Principal Mathes be instructed to communicate with the state authorities in the name of the Board of Trustees asking whether the funds now in the hands of the principal be retained to meet the deficiency now inevitable or whether they be remitted to the State Treasurer. The clerk presented the following report: Bellingham, Wash. Sept. 1, 1908. To the Honorable, the board of trustees, Bellingham State Normal School. Bellingham, Wash. Gentlemen: I beg to submit the attached statement of the financial operations of your honorable body. First: (On the first page attached) for the term of Seventeen months of the present biennium, commencing April 1, 1907 and ending August 31, 1908. Second: (on the second page attached) for the term of Four months, closing the biennium of 1905-1907, commencing Dec. 1, 1906 and ending March 31, 1907. Third: (on the third page attached) a Summary of Receipts and Expenditures of Edens Hall for the year commencing Sept. 1, 1907 and closing August 31, 1908. In a nutshell. Of the various appropriations you have this date unexpended in the: Maintenance fund: $22.015.58; Repairs and Improvements fund $452.95; Furniture fund $264.28; Museum fund $385.47; Science annex $518.28; Total amount available $23,636.56. (N.B.: To the foregoing should be added a balance in the Revolving fund). The second page attached contains the data necessary to compile the usual biennial report to the Governor and Legislature. Edens Hall shows a net excess of expenditures over receipts of $792.20; Adding to the foregoing the room rentals sent to the State Treasurer, viz: $1,767.80; We have a gross excess of expenditures of $2,560.00. Respectfully submitted, J. Wayland Clark, clerk. WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 195 1908-09-01 Status of Funds: Maintenance Fund: Appropriation 1907-1909 $88,070.00; Sept 1, 1908 - Expended as per appended statement $68.054.42; Sept 1, 1908 - Balance $22.015.58. Subdivision of Expenditures: Salaries: Instructors $41,376.24; Office, librarian, etc. $3,493.36, janitors $2,883.00; General library $884.07; General Supplies 4,004.67; Light and Light Supplies $768.98; Fuel $2,796.75; Water $595.00; Express, Frt. And Cartage $393.75; Dining Hall (Edens Hall) $1,778.41; Advertising $219.93; Labor $1,410.95; Telephone and Telegrams $302.42; Expense $2,339.74; Postage $370.86; Revolving Fund $1,000.00; General Repairs $130.34; New Stairway $159.81; Rebates $16.50; Woodshed $70.72; Science Annex $875.70; Domestic Science $183.22; Sept. 1, 1908 Expended $66,054.42. Repairs and improvements fund: Appropriation 1907-1909 $4,400.00; Sept 1, 1908 - Expended $3,947.05; Sept. 1, 1908 - Balance $452.95; Furniture Fund: Appropriation 1907-1909 $1,800.00; Sept. 1, 1908 - expended $1,535.72; Sept 1, 1908 - balance $264.28; Museum fund: Appropriation 1907-1909 $750.00; Spet. 1, 1908 - expended $364.53; Sept. 1, 1908 - balance $385.47; Addition to dining hall fund: Appropriation 1907-1909 $7,000.00; Sept. 1, 1908 - expended $7,000.00; Science Annex: Appropriation 1907-1909 $51,000.00; Sept. 1, 1908 - expended $50,481.72. Sept. 1, 1908 balance $518.28. WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 196 1908-09-01 Statement showing expenditure of state funds during the four months subsequent to Dec. 1, 1906, which is the date of the last report to the governor and legislature, closing the 1905-1907 biennium. Maintenance fund: Appropriation 1905-1907 $70,000.00; Dec. 1, 1906 - Expended as per report to governor $57,571.52; Dec. 1, 1906 - balance $12,428.48. Subdivision of Expenditures: Salaries: Instructors $10,243.33; Office, Librarian, etc. $700.01; Janitors $426.00; General library $38.40; General supplies $123.87; Light and light supplies $190.60; Fuel; Water; Express, Frt. And Cartage $47.60; Dining Hall; Advertising $5.80; Labor $26.95; Telephones and Telegrams $47.94; Expense $562.36; Postage $15.00; Reverted to State $0.62; Total $12,428.48. Science Fund: Appropriation 1905-1907 $2,500.00; Dec 1, 1906 - Expended as per report to Governor $2,240.78; Dec. 1, 1906 - balance $259.22; Expended for science supplies $257.99; Reverted to State $1.23; $259.22. Campus Fund: Appropriation 1905-1907 $2,000.00; Dec. 1, 1906 - expended as per report to Governor $1,644.00; Dec. 1, 1906 - balance $356.00; Expended on campus $346.15; Reverted to State $9.85; $356.00. Museum Fund. Appropriation 1905-1907 $500.00; Dec. 1, 1906 - Expended as per report to governor $156.25; Dec. 1, 1906 - balance $343.75; Expended on Museum $342.30; Reverted to State $1.45; $343.75. WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 197 1908-09-01 Edens Hall. Receipts: Room Rents, Sept. 1, 1907 to date $1,767.80; Receipts from Table, etc $8,082.65; Total $9,350.45. Expenditures: for table $6,879.72; For Improvements, furniture, bedding and supplies more or less permanent in character as appended: From old dining hall fund $116.49; from existing furniture fund $(?); from existing repairs and improvements fund $174.69; From existing maintenance fund $1,778.41; From table receipts (Miss Gray's Report) $355.79; From supplied by Normal school - 108 cords at $3.25 per cord $351.00. Excess of Expenditures over receipts 792.20. Total Edens receipts: $10,642.65; Total Edens expenditures: $10,642.65. Adding room rents noted above, which have ben remitted to the State Treasurer, viz. $1,767.80; And excess of expenditures over receipts, viz $792.20; There is an aggregate excess of $2,560.00. The principal reported that the students association had secured two bids for printing the "Normal Messenger" one for $352.00 from M.M. Moss and one for $375.00 from S.B. Irish and Co., the present publisher. On motion of Mr. Donovan it was ordered that the Students association be authorized to enter into contract with S.B. Irish and Co. for the publication of the "Normal Messenger" for the opening school year for $375.00, providing that Mr. Irish will give the students his co-operation and assistance in securing the advertisements for the publications. WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 198 1908-09-01 Principal Mathes presented the appended: Estimated expenses for maintenance, repairs and improvements of State Normal School, Bellingham, Washington for Biennium, 1909-1911. For two years: Salaries of teachers $65,240; Salaries of other employees $11,980; $77,220; Five percent added to allow for increases, additions and changes that may become necessary $3,851; Total for Salaries $31,071; Office of Registrar $2,400. For Two years: Fuel $3,600; Light, gas for laboratories, etc $1,160; Water $840; Express, freight, cartage $550; Advertising $250; Postage $480; Telephone, telegrams, etc $400; General Supplies $5,000; Incidentals $2,400. Repairs and Improvements $8,000; Science equipment and supplies $3,400; Campus $2,000; Museum $1,500; Furniture $2,000; Summer School (two years) $3,000. Maintenance Edens Hall $4500; Furnishings Edens Hall $900; $5400; $5,400; Library $3,500; Total $126,951.00. Note: The last two items amounting to $3,900 may be omitted from the above estimate if the law is amended to allow the institution to retain the fees collected through its officers. Respectfully submitted, Principal. Mr. Donovan suggested that the appended item be added to the foregoing: for additional playground $4,000. WWU Board of Trustees meeting minutes for September 1908 Volume 02 - Page 199 1908-09-01 The clerk reported that in his opinion the first boiler in the boiler room was unsafe; that the flues recently taken out had been carefully examined by him and found to be badly pitted. The principal was authorized to have such new flues put in as were necessary. The clerk reported that the settlement of $28.65 with Miss Elena Bateman was satisfactory to her. The appended bills were audited and ordered paid: Maintenance fund: Thayer and Chandler $13.50; Whatcom Co. Ry. and Lt. Co. $10.50; Home Telephone Co. of the Puget Sound $5.00; Frank W. Lees $300.00; Pacific Telephone and Telegraph Co. 11.25. Milton Bradley Co. $15.00; Cole Truck and Storage Co. $34.30; William Dixon, Inc. $15.76; $405.31. Repairs and improvements fund: Blake Hardware Co. $40.55; Bay City Sash and Door Factory $12.90; Puget Sound Mills and Timber Co. $66.47; Northwest Hardware Co. $15.25; $135.16. Furniture Fund: Kewaunee Manfg. Co. $140.50. Sundry Items: Bellingham Printing Co. $12.00; M.M. Moss $1.50; $13.50. There being no further business the board adjourned. Minutes approved. J.Wayland Clark, secretary. Chairman. ##