1897-01 WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 047 1897-01-19 Board met at 2:30PM pursuant to call with all members, the clerk, architect Skillings and contractor Davey present. Mr. Skillings presented an approximate estimate of work done under the contract of W.B. Davey and the last preceeding estimate, and also a report to the board recommending the acceptance of the building subject to certain deductions for work omitted or imperfectly done, as stated in the report. The chairman called upon the contractor to present his bill for such extras- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 048 1897-01-19 as had been ordered by the board, but he declined to do so, stating that he intended to make his claim for such work in connection with a general claim for extras which he would (?) after the acceptance of the building. The remainder of the session was taken up in discussion of the architect's report and the position taken by the contractor in the matter of his claim for extras. Adjourned. Record approved Jan. 30, 1897. O.H. Culver, clerk. Eli Wilkin, chairman. 1897-01-20 Board met at 9:30AM with all members, the clerk, architect Skillings, contractor Davey and E.D. McCord, his attorney, present. The estimate and report presented by architect Skillings at the preceeding meetings were withdrawn for correction, with the consult of the board, and others substituted. The estimate calls for the payment of $2029.00 for mill work, concrete floor, E. wiring, painting, kalsomining, the amounts allowed upon the several classes of work not being segregated. It further says hat the amount yet due is $292.00, and is signed Skillings and Corner. The report is as follows: New Whatcom, March Jan. 19th, 1897. To the Hon. Board of Trustees State Normal School, New Whatcom, Wash. Gentlemen: The contract entered into by W.B. Davey for building the State Normal School at New Whatcom, Wash. had been completed substantially according to the plans and specifications and I recommend its acceptance by your Board subject to the following conditions: there should be a deduction made for brick in boiler room $38.00; There should be a deduction made for sewer pipe 21.00; There should be a deduction made for wood partition 3.00; There should be a deduction made for blackboards 15.00; There should be a deduction for repairs in painting 100.00; There should be a deduction made for kalsomining 25.00; There should be a deduction made for cleaning (?) not done 40.00; $242.00. This should be retained until electric work is- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 049 1897-01-20 completed, the sum of $50.00. Recommended that the board accept the imperfect sinks. They have the right, however, under the contract to insist upon their being replaced by perfect ones, and withholding payment for plumbing until this is done. There is (?) lacking of the hardwood the escutcheons of the dead locks for the doors. Also it will be necessary to replace six push plates by pulls. The contractor has agreed to make this matter right and should be required to do so before this bill is settled. Respectfully submitted, W.P. Skillings for Skillings and Corner, Archts. Following the reading of the report the following resolution was adopted upon motion of Mr. Higginson, seconded by Mr. Edens, Resolved that the report of Skillings and Corner, by W.P. Skillings, to this board, dated Jan. 19, 1897, whereby it is recommended that this board accept the Normal School building as "completed substantially according to the plans and specifications" under which it was constructed by W.B. Davey, subject to certain conditions in said report stated, is, after due consideration, approved to the (?) here following, viz: "Whis board hereby accepts said building subject to the conditions provided and set forth is the report of Skillings and Corner, architects, and subject also to the further condition that in such acceptance this board shall not and does not waive any right or claim in its behalf, or in behalf of the State of Washington, under the provisions of paragraph VI, page 3 of the contract for the construction of said building entered into by said W.B. Davey with this board, and in such acceptance it also resolves the right to use any proper and equitable matter in its favor (?) of the construction of said building, either in the material or the work thereon varying from or not conforming to the drawings and specifications for said building, as a defense or offset, so far as would be just, against any claims for alterations or extras that the contractor may file or urge against this board in any settlement with it, but this is not to apply to any alteration or extra ordered by the architects in writing- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 050 1897-01-20 and heretofore noted of record in the minutes of this board." E.S. McCord, representing contractor Davey, thereupon presented a claim for extras, consisting of 41 items and amounting to $4395.70. It was ordered filed with the clerk and at the request of the chairman the contractor agreed to furnish two additional copies. The original was there loaned to architect Skillings, who was requested to make a detailed report at his earliest convenience, and a copy was furnished later to superintendent Lee, from whom a like report was requested. It was there past 12 o'clock and a recess was taken for lunch. Board reconvened at 2PM with all members and the clerk present. Mr. Higginson offered the following resolution, which was adopted: "Resolved that this board employ and that it hereby does employ O.M. Jenkins, until further orders of this board, as temporary watchman at the Normal School building to guard and protect the same and do such work within and about the building and upon the premises as may from time to time be required by this board, and he shall at all times conform to such instructions and directions governing such service as may be given by this board, and his compensation for such service is hereby fixed at the rate of $35.00 per calendar month, payable monthly in warrants upon the Normal School Fund, it being understood and agreed that his service shall include every day in each and every month during the period of his employment." Om motion of Mr. Edens, Mr. Higginson was authorized and requested to provide for the use of the watchman such tools or other articles as may be required by him in the discharge of his duties, and also to have the broken glass in one of the windows of the north wing replaced, and more convenient and practical means of access to the fourth story provided, and report thereon to the board. On motion of Mr. Higginson the chairman was authorized and requested to go to Olympia and- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 051 1897-01-20 and consult the attorney general, or his assistant with reference to the proper interpretation of the contract of W.B. Davey with this board for the construction of the Normal School building as to the question of priority, if any, in the payment of orders made upon this board by the contractor in favor of different individuals, and such other questions as are liable to arise in making a settlement on the part of this board with the contractor under said contract and make due report to the board. Vouchers were ordered certified to the state auditor for the issuance of warrants in payment of claims allowed as follows: Voucher No. 62 favor of the $44.00 for 11 days service as building superintendent during December. Voucher No. 63 favor of Skillings and Corner $500.00 approximate balance due for architects plans, specifications and supervision. Voucher assigned to J.M. Corner. Voucher No. 64 favor of W.B. Davey $1573.20 being 80 percent of 13th monthly estimate on building contract less $50 temporarily withheld until completion of electric wiring. Voucher assigned to Whatcom Falls Mill Co. Adjourned. Record approved Jan. 30, 1897. O.H. Culver, clerk. Eli Wilkin, chairman. 1897-01-30 Board met at 11AM pursuant to call with all members and the clerk present. The minutes of the meetings of Dec. 7, Dec. 17, Dec. 22, Dec. 31 and Jan. 19 and Jan. 20 were read and approved. The chairman made a verbal report of his visit to Olympia and conference with Governor Rogers and Attorney General Jones and his assistant and stated that he would file a written report with the clerk. A voucher for $16.00 covering his expenses was approved and ordered certified to the state auditor for the issuance of a warrant. A report from Supt. Lee referring to the electrical fixtures in the building was read and ordered filed. Reports from supervising architect W.P. Skillings and Supt. Lee supon the matter of the claim- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 052 1897-01-30 of W.B. Davey for alleged "extras," as noted in the record of Jan. 20, were prosecuted and ordered filed, they having been read by the members of the board individually prior to the meeting. After a full discussion of the matter the entire claim was rejected except as to items 12 to 15 both inclusive, and 25 to 27, both inclusive, covering additions or alterations ordered by the board and coming properly within the provisions of the contract. As to these it was ordered that the compensation recommended by Supt. Lee as ample for the work done and material furnished be allowed, the (?) sum amounting in the aggregate to $79.50, exclusive of the amounts named in items 25 to 27, previously adjusted and accepted by the contractor. The clerk submitted the following statement of extras and deductions according to the record and the reports and orders of the supervising architect. Statement. Deductions accepted by the contractor: Audit on excavation account $154.00; change of material, rear wall, basement 78.00; Omitting portion plastering basement corridor 11.60 $243.60; Deductions advised by architect Skillings: for omitting tanks and connections $100.00; Items as per final report Jan. 20, 1897 242.00 342.00; Extras ordered but not accepted by contractor: roofing ventilator hoods, architect est. $17.00; extruding down piped 35.00; extra drain under concrete 20.00; extras ordered and accepted by contractor: extra drain in boiler room 13.00; extra stair baluster, 2nd floor corridor 8.00; total unpaid extras passed upon by architect 93.00; balance in favor of state, upon architect's figures $492.60. Vouchers were ordered certified to the state auditor for the issuance of warrants in payment of claims allowed, as follows: Voucher No. 65 favor of W.B. Davey, $50.00, balance temporarily withheld from 13th estimate on building contract, as per record of Jan. 20. Voucher No. 66, favor of Eli Wilkins $16.00, ex- WWU Board of Trustees meeting minutes for January 1897 Volume 01 - Page 053 1897-01-30 penses of trip to Olympia $14.00; type writing copy of contract and bond at Olympia for attorney General $2.00. Adjourned. Record approved March 18, 1897. O.H. Culver, clerk. Eli Wilkin, chairman. ##