Western Washington University Board of Trustees Agenda February 7, 8, 2013 FRIDAY, February 8, 2013 Location: Time: Talaris Conference Center, 4000 NE 41st Street, Seattle, WA Maple Conference Room, Building D 8:00 a.m. 1. CALL TO ORDER, APPROVAL OF MINUTES 8:00 – 8:05  Board of Trustees Meeting, December 13, 14, 2012  Special Board of Trustees Meeting, January 8, 2013 2. PUBLIC COMMENT 8:05 – 8:15 3. BOARD CHAIR REPORT 8:15 –8:25 4. UNIVERSITY PRESIDENT 8:25 – 8:35 5. ASSOCIATED STUDENTS 8:35 –8:45 6. FACULTY SENATE 8:45– 8:55 ACTION ITEMS 7. CONSENT ITEMS 8:55 –9:00  Approval of Winter Quarter Degrees  Construction Contract for Ridgeway Alpha Renovation ( PW661) 8. AWARDING OF HONORARY DEGREE 9:00 – 9:05 Presentation: Bruce Shepard, President 9:05 - 9:10 Discussion DISCUSSION ITEMS 9. RECRUITING STUDENTS OF COLOR 9:10– 9:20 Presentation: Eileen Coughlin, Sr. VP & VP for Enrollment & Student Services 9:20 – 9:30 Discussion 10. FRONT DOOR TO DISCOVERY 9:30 – 9:40 Presentation: 9:40 – 9:50 Discussion Steve Swan, VP for University Relations BREAK –9:50 – 10:05 (15 minutes) 11. CAMPAIGN UPDATE 10:05 – 10:15 Presentation: Stephanie Bowers, VP for University Advancement 10:15 – 10:25 Discussion 12. OLYMPIA UPDATE 10:25 – 10:35 Presentation: Sherry Burkey, Associate VP for University Relations 10:35 – 10:45 Discussion 13. SPECIAL REPORT A. WASHINGTON STUDENT ACHIEVEMENT COUNCIL (WSAC) 10:45 – 11:45 Presentation: Brian Baird, Citizen Member, WSAC and potentially members of the WSAC 14. INFORMATION ITEMS 11:45 – 12:00      Academic Affairs Report o Public Colleges & Universities Commit to 3.8 M Degree Boost in College Completion by 2025 o Benchmark Report – Ratio of Faculty to Administrators o Bachelor of Science in Nursing Degree, Woodring College of Education (Re-Instituting a Previously Authorized WWU Degree) Alumni Relations Report Annual Sustainability Report Annual University Police Report Capital Program Report     Development Report Mid-Year Housing and Dining Report Quarterly Grant Report University Relations Report 15. DATE FOR NEXT REGULAR MEETING: April 11, 12, 2013 16. ADJOURNMENT 17. LUNCH - Pacific Dining Room WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Approval of the Minutes PURPOSE: Action Items Purpose of Submittal: Approval of the Board of Trustees Meeting Minutes. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following minutes:   Approval of the Minutes of the Board of Trustees Meeting, December 13, 14, 2012 Approval of the Minutes of the Special Board of Trustees Meeting, January 8, 2013 Supporting Information: Minutes of December 13, 14, 2012 Minutes of January 8, 2013 DRAFT WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES December 13, 2012 1. CALL TO ORDER Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 3:00 p.m., December 13, 2012, in Old Main 340, Western Washington University, Bellingham, WA. Board of Trustees Betti Fujikado, Secretary Dennis Madsen Joseph Meyer Ralph Munro (via conference phone) Karen Lee, Vice Chair Sue Sharpe Dick Thompson Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Stephanie Bowers, Vice President for University Advancement Sherry Burkey, Associate Vice President for University Relations Paul Cocke, Director, University Communications Paul Dunn, Sr. Executive Assistant to the President Ethan Glemaker, President, Associated Students Catherine Riordan, Provost and Vice President for Academic Affairs Karen Stout, President, Faculty Senate Liz Sipes, Secretary to the Board of Trustees Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs 2. SPECIAL REPORTS A. ETHICAL DECISION MAKING: LESSONS DRAWN FROM RECENT CONTROVERSIES The Trustees of Western Washington University and the Board of Directors for the Western Washington University Foundation met jointly and with the leadership of the university to discuss shared responsibilities, concerns, and potential involving ethics, leadership and decision making. Dr. Craig Dunn, Associate Dean of the College of Business & Economics facilitated. 1 DRAFT Dunn, an expert in ethical decision making, conducts ethics training both as a consultant and a faculty member. Bruce Shepard, President opened the discussion by stating that ethical decision making is an important role for both of the Boards and the University President. Shepard noted that ethical decision making is also an academic study and part of our curriculum. Western has proposals to develop “Ethics across the curriculum,” so that ethical decision making is studied in all disciplines. Dunn led interactive discussion on several topics that require making ethical decisions. He cited recent controversial issues, e.g. Penn State, UC-Davis, and how those institutions failed in their ethical decision making. The Boards discussed the responsibilities associated with effective board governance, pressure from external stakeholders and respecting the institution’s mission. 3. EXECUTIVE SESSION At 4:15 p.m. Chair Zoro announced that the Board would convene in Executive Session for approximately 45 minutes to discuss personnel, real estate and legal issues as authorized in RCW 42.30.110. The Board reconvened in Open Session at 5:00 p.m. No action was taken. Meeting recessed at 5:00 p.m. 2 DRAFT WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES December 14, 2012 1. CALL TO ORDER, APPROVAL OF MINUTES Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 8:00 a.m. December 14, 2012, in Old Main 340, Western Washington University, Bellingham, WA. Board of Trustees Betti Fujikado, Secretary Dennis Madsen Joseph Meyer Ralph Munro (via conference phone) Karen Lee, Vice Chair Sue Sharpe Dick Thompson Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Sherry Burkey, Associate Vice President for University Relations Paul Cocke, Director, University Communications Paul Dunn, Sr. Executive Assistant to the President Ethan Glemaker, President, Associated Students Catherine Riordan, Provost and Vice President for Academic Affairs Karen Stout, President, Faculty Senate Liz Sipes, Secretary to the Board of Trustees Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs MOTION 12-01-2012 Karen Lee moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the minutes of the Board of Trustees Meeting, October 11, 12, 2012. Motion carried. 2. PUBLIC COMMENT Per Substitute House Bill 2313, time was provided for public comment at the October 12, 2012 regular meeting of the Board of Trustees. There were no requests for public comment. 1 DRAFT 3. RECOGNITIONS AND INTRODUCTIONS  Steve Hollenhorst, Dean, College of Huxley College of the Environment Catherine Riordan, Provost & Vice President for Academic Affairs, introduced Steven Hollenhorst, Dean of the Huxley College of the Environment. Hollenhorst began his appointment on September 1, 2012. He comes to Western from the University of Idaho, where he was associate dean in the College of Natural Resources. Prior to that, he served as a professor and program coordinator in the Division of Forestry at Western Virginia. Hollenhorst received his bachelor’s and master’s degrees from the University of Oregon and his doctorate from Ohio State University.  Ted Pratt, Dean of Students Bruce Shepard, President, recognized Ted Pratt, Dean of Students, for his receipt of The Whatcom Dispute Resolution Center (WDRC) 2012 Peace Builder Award. Pratt received the award for building peace through his daily activities, striving for awareness of diversity, overcoming barriers through understanding, and for increasing community connection between and within WWU and the surrounding community. Shepard noted that Pratt is one of three founders of the Brothers & Sisters of Whatcom County, a community support system for African-Americans moving to Whatcom County. He is a member of the board of the Boys & Girls Club, the board of the Whatcom County Selective Service, the selection committee for Miss Whatcom, and has assisted the Bellingham Police Department on diversity issues.  Peggy Zoro, Chair, WWU Board of Trustees Bruce Shepard, President recognized Peggy Zoro, Chair of the Board of Trustees, for her receipt of the Bellingham/Whatcom Chamber of Commerce & Industry’s Woman of the Year Award. Zoro has a 40-year career, mostly in banking. She is past chair of the Bellingham/Whatcom County Economic Development Council and most recently as director of the Northwest Economic Council. 4. BOARD CHAIR REPORT Peggy Zoro, Chair of the Board of Trustees, remarked on the annual joint meeting of the WWU Board of Trustees and the Western Foundation Board of Directors held on Thursday afternoon. This was an outstanding session on Ethical Decision Making and Craig Dunn, Associate Dean of the College of Business & Economics, did an excellent job of facilitating. Zoro also noted the annual Holiday Dinner and the Naming of the Chemistry Building in honor of Karen W. Morse for her contributions to Western. 5. UNIVERSITY PRESIDENT Bruce Shepard, President, said that the session on Ethical Decision Making was very useful. He noted that even when things are going well and there are no current problems, it is good for us to think through these issues. There are some rare, but high stakes situations, where you need to be clear on your ethics and values. 2 DRAFT Shepard briefly commented on:  Campaign Update – Western stands for Washington Campaign brochure was distributed in the BOT packet. This is a pocket-guide that gives information about Western and the campaign for volunteers and supporters. Shepard said that as of November 30th the campaign has raised in excess of $16 Million in gifts. Leadership for the campaign has been identified and will be announced at a later date.  Magazine Recognitions – US News and World Reports recently ranked Western as a highly ranked university that operates efficiently. Western and Gonzaga were the only universities in the state that received this ranking. Shepard said that Western is regularly recognized as the best university of its type in the West.  Diversity Task Force – as a result of a recent survey, Shepard has designated a task force to address the diversity climate issues on campus. 6. ASSOCIATED STUDENTS Ethan Glemaker, President, Associated Students, reported that the AS hosted a committee orientation session, fulfilling one of their goals to provide stronger support for AS committee members. Glemaker briefed the Board on the Washington Student Association’s (WSA) priorities for the 2013 Legislative Session. The WSA represents, serves and protects the collective interests of students attending public post-secondary institutions of higher education in Washington State and is the recognized voice of students to the Governor’s Office, Legislature and higher education institutions and agencies. WSA currently represents over 100,000 students through 9 student associations. A copy of the legislative agenda was included in the meeting packet. Western’s Associated Students 2013 legislative agenda priorities are 1) financial aid, 2) revenue, 3) access and attainment. 7. FACULTY SENATE Karen Stout, President of the Faculty Senate, updated the Board on recent activities of the Faculty Senate. The Senate has been revising the Faculty Handbook; the FS Executive Council met with the Chairs Governance Council; created a committee to explore online teaching options; and created an advisory group to look at academic honesty and ethical decisions. Stout said the Faculty Senate will also be working closely with the faculty and administration to understand ethics laws and obligations. 8. CONSENT ITEMS MOTION 12-01 -2012 Dennis Madsen moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the following consent item:  Approval of Fall Quarter Degrees 3 DRAFT   Approval of Construction Contract for Fraser Hall Renovation (PW657) Approval of Consultant Contract for Nash Hall Renovation (PW664) Motion carried. 9. APPROVAL OF 2013 SUMMER SESSION TUTITION AND FEES Bruce Shepard, President, noted that Summer Session programs are self-supporting programs, and that no state dollars are used. In the past, Western provided what was needed, when it was needed, via the method we chose, and charged what was needed to recover our costs. Today’s it is driven by Western’s strategic mission -- how can we take our strengths and apply them to the needs of the State of Washington We need to ask “What is the market price and can we recover our costs?” Catherine Riordan, Provost & Vice President, introduced Earl Gibbons, Vice Provost for Extended Education and Summer Session. Gibbons stated that at Western and around the nation, Summer Session enrollments have been rising steadily for a number of years but slightly decreased this year due to today’s economic circumstances and changing student behavior. Gibbons noted that last year 500 summer session students participated in activities, such as Western’s Study Aboard programs or online classes, but never came to campus. There is pressure for Western to deliver more online classes during the summer session. Western is proposing to raise Summer Session tuition and eliminate the registration fee for both resident and non-resident students. This adjustment would allow us to not only keep summer session enrollment growing, but also help students stay in school and graduate on time. MOTION 12-02-2012 Karen Lee moved, that the Board of Trustees of Western Washington University, upon recommendation of the President, approves the recommended Summer Session Tuition for Summer 2013: specifically that tuition be set at $227.00 per credit for undergraduate courses and $243.00 per credit for graduate courses. Non-resident students would pay tuition at $241.00 per credit for undergraduate courses and $257.00 for graduate courses. Student tuition will be charged on a per credit basis for Summer Session. The Summer Session Registration Fee will be eliminated for both resident and non-resident students. Motion carried. 10. FACILITY NAMING Bruce Shepard, President, noted that President Emeritus Karen Morse, contributed greatly to Western’s excellence as an institution during her tenure as president. It is a pleasure to recommend that we rename the Chemistry Building in her honor. 4 DRAFT Chair Peggy Zoro read Resolution No. 2012-10 To Name the Chemistry Building the Karen W. Morse Hall. BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY RESOLUTION 2012 – 10 A RESOLUTION TO NAME THE CHEMISTRY BUILDING KAREN W. MORSE HALL WHEREAS, KAREN W. MORSE served as the President of Western Washington University from 1993 to 2008; and WHEREAS, the quality, duration, and accomplishments of her leadership are of enduring value to the University and have earned her a special place in its history; and WHEREAS, KAREN W. MORSE’s scholarly accomplishments are as a Chemist and it is Western’s science buildings that were prominent among the major building expansions achieved under Dr. Morse’s leadership; and WHEREAS, her continuing association with the University will be of great honor, prestige, and value to the institution; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Western Washington University, that the building formerly known as the Chemistry Building on the Western Washington University Campus be named KAREN W. MORSE HALL PASSED AND APPROVED by the Board of Trustees of Western Washington University at a meeting thereof duly held this 14th day of December, 2012. MOTION: 12-03-2012 Peggy Zoro moved that the Board of Trustees, upon the recommendation of the president, rename the building formerly known as the Chemistry Building on the Western Washington University Campus, be named the Karen W. Morse Hall. Motion carried. 5 DRAFT 11. GATEWAY COMPLEX PRESENTATION Richard Van Den Hul, Vice President for Business & Financial Affairs, said that the Gateway Complex pre-design project was completed in July 2012 and submitted to the Office of Financial Management (OFM). The Gateway Complex is included in our Ten Year Capital Plan and we have requested design funding in our next biennial budget request. This is a high priority project for Western, however we don’t know where it will rank in the state’s capital budget. Rick Benner, University Architect/ Director of Facilities Development and Capital Budget, presented a PowerPoint, “Academic Services and Performing Arts Facility Gateway Complex” that included the details of the predesign. Benner said that the Gateway Complex is a combination of two things – the addition and expansion of the PAC facility and the first potential parking structure on campus. He noted that Canada House and High Street Hall will need to be removed from the project site. Canada House is not in the historic registry, although it does have some historic value to the university. Benner described the details of the proposed new entrance to the campus and the floor plans of the facility. He noted that these are conceptual ideas, not the final design. There was discussion of the value of Canada House as to whether it should be relocated or demolished. It does not provide functionality, but it does have historic value to the university. It was noted that some entity that is specifically Canadian oriented be preserved in the Gateway Complex project. This idea has been incorporated into the pre-design of the facility. After further discussion, it was agreed that information will be gathered on what the university has done in terms of historic preservation and brought back to the Board. 12. MULTIPURPOSE FIELD PRESENTATION Rick Benner, University Architect/Director of Facilities Development and Capital Budget and Linda Beckman, Division Director of Budget & Administration in Enrollment and Student Services presented a PowerPoint of the Multipurpose Field Project Update. This field will serve both athletics and campus recreation, such as NCAA soccer team, rugby, flag football, ultimate Frisbee, etc. The current fields are approximately one-half the size of regulation fields and are used only for intramural sports. The proposed field is larger in order to hold concurrent games. Benner and Beckman briefed the Board on the elements and the cost of the multipurpose field, including the turf field, lighting & fencing, spectator seating team benches, restrooms, etc. Benner said that with the exception of the turf, they will be finalizing the components of the project to go out for public bid. The turf will be executed under a national contract. At the April Board meeting they will ask for Board approval of the contractor for the public works portion so that construction can begin in May and completed in November. Richard Van Den Hul, Vice President for Business & Financial Affairs noted that the Multipurpose Field is not a state funded project, but a partnership project. The field will be named the Robert S. Harrington Field to acknowledge the large donation from the Harrington family. At 10:00 a.m. Chair Zoro announced a 15 minute break. The meeting reconvened at 10:20 a.m. 6 DRAFT 13. EDUCATIONAL NEEDS IN THE KITSAP PENINSULA Catherine Riordan, Provost & Vice President for Academic Affairs, Earl Gibbons, Vice Provost for Extended Education, Brian Burton, Dean of the College of Business & Economics, and Steve Hollenhorst, Dean of the Huxley College of the Environment updated the Board on the educational needs in the Kitsap Peninsula. Riordan said that Western has been actively involved in the Kitsap Peninsula. Programs are currently offered in Port Angeles, Bremerton, Everett, Poulsbo, and Port Gamble. People in the Kitsap Peninsula are requesting more access to four year degrees and Western is working towards expanding our existing programs to meet those needs. We are currently involved in a Needs Analysis. Gibbons said that Western’s current programs are self-sustaining as would future programs. Our two partners, Olympic College, with campuses in Bremerton, Poulsbo and Shelton, and the Bremerton & Peninsula College in Port Angeles, are assisting with a comprehensive survey of the current students and alums to find out their types of interests. We have also met with nine CEO’s and major employers in the Kitsap region to find out what their needs are. In the next six weeks we hope to have a substantial amount of data to identify exactly what is the nature of the needs. Burton noted that he will be traveling to the Kitsap Peninsula again to talk with more business people. In response to a question, Gibbons said there is need for programs in business management, accounting, as well as innovation, and sustainability. 14. ENTREPRENEURSHIP AND THE 21ST CENTURY GRADUATE Catherine Riordan, Provost and VP for Academic Affairs, said that several new developments have emerged out of our six-year planning efforts. Brian Burton, Dean of the College of Business and Economics, reported that there is an initiative to establish a university-wide program leading to a minor in Entrepreneurship. Students across campus are interested in and have an aptitude to start their own organizations for multiple purposes – commercial gain or social good, or a combination of both. The university-wide entrepreneurship program will have different entices that reflects the entices of Western’s students. Craig Dunn, Associate Dean of the College of Business and Economics, and Ed Love, Professor of Marketing, reported on the need for entrepreneurship and innovation education and preparation in the 21st Century. Burton reported that there will be a new hire to lead the program and that person will be named the David Cole Professor of Entrepreneurship, reflecting a donor’s generous gift. 15. WESTERN READS Catherine Riordan, Provost & VP for Academic Affairs said that the Western Reads program introduces new students to Western to a broad socially responsible inter-disciplinary perspective as soon as they come to campus. 7 DRAFT Steve Vanderstaay, Vice Provost for Undergraduate Education, said that Western Reads is a campus-wide reading program for incoming freshmen and transfers. The program is designed to provide an academic first-impression of the university, introducing new students to Western as a campus in which engaging intellectual discussion occur both in and outside of class. Students are provided the book at the Summer Start orientation and asked to read it in anticipation of their studies at Western. Dawn Dietrich, Associate Professor of English and Director of the Western Reads Program, and Shurla Thibou, Instructor of Women’s Studies, talked about the program and this year’s book, The Immortal Life of Henrietta Lacks. The Western Reads program offers an author visit, student hosted events, panels, guest speakers and other events for the year. Thibou explained how she incorporated the book into her Women’s Studies classes. A copy of the book was distributed to the Trustees. 16. 50/50 by 2020 Sherry Burkey, Associate Vice President for University Relations, updated the Board on the the Council of Presidents’ legislative proposal, 50/50 by 2020. The COP proposes getting back to a ratio of 50% tuition funding and 50% state funding by the year 2020. If the state invests $225M dollars in the six four-year institutions ($1 Billion by 2020 to reach 50/50 funding), each institution would guarantee they would freeze tuition in the current biennium. The outcomes from the proposal would be that the institutions would be able to deliver on the state needs – increase access, more stem graduates, more affordable opportunity for students. Burkey said the proposal syncs with the request from the community colleges and with the issues around totally funding K – 12. Western would receive approximately $18 - $19M dollars in this proposal and would be able to fund our top decision packages. The Council of Presidents will go public with the proposal in January 2013. 17. OLYMPIA UPDATE Sherry Burkey, Associate Vice President for University Relations, distributed copies of the WWU 2013-15 Operating Budget Request’s top items and their costs. Burkey said we are facing a challenging situation with 30% new legislative members, a new governor, and challenges in the leadership in the Senate. Committee assignments are unknown. The legislative session begins January 14th. Governor Gregoire’s budget is out December 18th and the new governor will issue his new budget in January. Burkey said they are hopeful there will be reinvestments in higher education. 18. AUDIT COMMITTEE REPORT Dick Thompson, Chair of the Board Audit Committee reported on the Audit Committee Meeting on Thursday, December 13. The committee:  Approved the minutes of the October 11, 2012 Audit Committee Meeting 8 DRAFT        19. Met in an Exit Conference with the State Auditor’s Office. All our audits were clean and the State auditors complemented Western’s staff. Heard that a Procurement Card audit will be held on WWU’s campus. The report will be published in April 2013. Heard that WWU will contract with the State Auditor’s Office to perform financial statement audit services for FY 2013. Received a draft of POL – BFA100.05, Business and Financial Investment Policy for Western Washington University. Heard updates from the Office of the Internal Auditor Met in private with President Shepard as required by the Audit Committee Charter, General #2 Met in private with the Internal Auditor as required by the Audit Committee Charter, Internal Audit Program: #8 INFORMATION ITEMS  Academic Report Provost Riordan provided a written report on the Fall New Student Profile Report and Quarterly Enrollment Statistics  Admissions and Enrollment Summary Vice President Coughlin provided a written report on the university’s Admissions and Enrollment Summary  Alumni Association Report Vice President Bowers provided a written report on the university’s Alumni Relations activities.  Capital Program Report Vice President Van Den Hul provided a written report on the university’s capital projects.  Development Report Vice President Bowers provided a written report on activities of the Western Washington University Foundation.  2nd Year Survey Report Vice President Riordan provided a written report from John Krieg, Office of Survey Research and a link to the Spring 2012 Follow-up Survey of Freshmen Who Entered Western in Fall of 2010 – Descriptive Statistics – Report 2012-04  The Essential Learning Outcomes FYI Only – Information was provided for those who were unable to open attachment at the October 12, 2012 Board of Trustees Meeting  Student Right to Know/Clery Act Vice President Coughlin provided the Board of Trustees with information regarding Western Washington University’s compliance with the federal Jeanne Clery Disclosure of Campus 9 DRAFT Security Policy and Campus Crime Statistics Act.  University Relations Report Vice President Swan provided a written report on the recent activities of University Relations.  2011 Annual Financial Reports 2011 Annual Financial Reports were included for Western Washington University, Housing & Dining, Wade King Student Recreation Center, Associated Students Bookstore, and Parking Services. 20. MEETING EVALUATION & FUTURE AGENDA TOPICS 21. DATE FOR NEXT REGULAR MEETING: December 13, 14, 2012 22. ADJOURNMENT The meeting adjourned at 11:50 a.m. 23. LUNCH The Board of Trustees was joined by Jeff Wright, Dean of the College of Sciences & Technology, Kathy Kitto, Acting Vice Provost for Research/Dean of the Graduate School, Greg O’Neil, Associated Professor of Chemistry and Andy Bunn, Associate Professor, Environmental Sciences. They enjoyed a presentation on Research Opportunities for Students with Leading Faculty on Critical Topics. 10 WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES SPECIAL MEETING January 8, 2013 1. CALL TO ORDER Chair Peggy Zoro called the special meeting of the Board of Trustees of Western Washington University to order at 12:08 p.m., January 8, 2013, in Old Main 413, Bellingham, Washington. Board of Trustees Karen Lee, Vice Chair Dennis Madsen Joseph Meyer Ralph Munro Sue Sharpe Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Stephanie Bowers, Vice President for University Advancement Mark Brovak, Senior Director and COO, University Advancement Sherry Burkey, Associate Vice President for University Relations Steve Hollenhorst, Dean, Huxley College of the Environment Paul Mueller, Risk Manager, Environmental Health & Safety Catherine Riordan, Provost & VP for Academic Affairs Brian Sullivan, Assistant Vice President, Business & Financial Affairs Steve Swan, VP for University Relations Jerry Thon, President, Western Foundation Board of Directors Rich Van Den Hul, Vice President for Business and Financial Affairs Manca Vallum, Director of Development for the Sciences, Western Foundation II. EXECUTIVE SESSION At 12:08 p.m. the Board convened in Executive Session to discuss real estate matters as authorized in RCW 42.30.110. At 12:53 p.m. the Board convened in Open Session. No action was taken. III. ADJOURNMENT The meeting adjourned at 12:53 p.m. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: Public Comment Period PURPOSE: Information Item Purpose of Submittal: Substitute House Bill 2313, effective June 7, 2012, restates that governing boards of all institutions of higher education follow procedures for open public meetings in the Open Public Meetings Act. It also requires that Governing boards provide time for public comment at regular meetings. Persons wishing to comment will sign in between 7:45 – 8:00 a.m. the day of the Board of Trustees meeting. The signup sheet will be given to the Board Chair at 8:00 a.m. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Peggy Zoro, Chair, Board of Trustees DATE: February 8, 2013 SUBJECT: Board Chair Report PURPOSE: Information Item Purpose of Submittal: Board Chair Peggy Zoro will report to members of the Board, and the university president and his staff, topics related to the Board of Trustees: WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: President’s Report PURPOSE: Information Item Purpose of Submittal: President Shepard will present brief reflections on issues of interest to the Board. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard on behalf of the Associated Students DATE: February 8, 2013 SUBJECT: Associated Students PURPOSE: Associated Students Report Purpose of Submittal: AS President Ethan Glemaker will brief the Board of Trustees on recent activities of the Associated Students. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard behalf of the Faculty Senate DATE: February 8, 2013 SUBJECT: Faculty Senate PURPOSE: Information Item Karen Stout, Faculty Senate President, will brief the Board on recent activities of the Faculty Senate. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Consent Items PURPOSE: Action Items Purpose of Submittal: Approval of the university recommendations provided on the consent item agenda. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following consent items:   Approval of Winter Quarter Degrees Construction Contract for Ridgeway Alpha Renovation, PW661 Supporting Information: Materials supporting the consent item agenda are attached. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan DATE: February 8, 2013 SUBJECT: Approval of Degrees PURPOSE: Action Item Purpose of Submittal: Board of Trustees responsibility to approve awarding of degrees Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, on recommendation of the faculty and subject to the completion of any unmet requirements, approves awarding undergraduate and graduate degrees to the candidates listed in the files of the Registrar and Graduate Dean, for Winter Quarter 2013, effective March 23, 2013. Supporting Information: Lists on file with the Registrar and Graduate Dean. Students Undergraduates Masters Winter 2013 Comparison: Winter 2012 (Applications processed to date) (Actual students graduated) 460 548 35 28 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Van Den Hul DATE: February 8, 2013 SUBJECT: Construction Contract for Ridgeway Alpha Renovation, PW 661 PURPOSE: Action Item Purpose of Submittal: Award a construction contract for the Ridgeway Alpha renovation, PW 661. Contract award following Board action. Construction to start June 19, 2013. Proposed Motion: MOVED that the Board of Trustees of Western Washington University, upon the recommendation of the President, award a contract to Faber Construction Corporation, Lynden, WA, for the amount of $1,450,000 (base bid, plus Alternate 1) for the Ridgeway Alpha renovation, PW 661. Supporting Information: This project includes upgrading fire alarm and detection systems, installing a fire suppression system (sprinklers), abating and replacing flooring in student rooms, and lighting upgrades. This project was advertised for competitive bidding on December 5, 2012, with the bid opening held on January 11, 2013. Four bids were received by the University (see below bid summary). King Architecture, Bellingham, WA, prepared the plans and specifications for this project. Project award of the contract is also contingent on the approval of the contractor’s Responsibility Criteria submittal. Bid Summary Base Bid Alt. 1 Add Roller Shades Total Base Bid & Accepted Alternate CDK Construction Faber Tiger Construction Colacurcio Construction Services Inc. Corp. Brothers Inc. Ltd. $1,727,000 $1,513,000 $1,496,000 $1,438,000 $15,000 $13,944 $14,400 $12,000 $1,742,000 $1,526,944 $1,510,400 $1,450,000 Source of Funding: Housing & Dining System – Non-Appropriated WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Awarding an Honorary Degree PURPOSE: Action Item Purpose of Submittal: Pursuant to RCW 28B.35.205, the Board of Trustees, upon recommendation of the Faculty Senate, may authorize the awarding of honorary bachelor's, master's, or doctorate level degrees to individuals “in recognition of their learning or devotion to education, literature, art, or science.” Western Washington University Board of Trustees Rules of Operation, Section 2.3 Authority Reserved by the Board, authorizes the awarding of honorary degrees [Section 2.3(f)]. The Faculty Senate Executive Council is responsible for reviewing nominations and recommending to me candidates for honorary degrees. I then select from among the nominees and, prior to sharing the possibility of such an award with the potential recipient, consult with the Chair of the Board of Trustees. These steps have been completed with regard to the recommended action I am now very pleased to bring before you. I recommend that the Board approve awarding an Honorary Doctorate of Humane Letters for Noemi Ban. The degree would be conferred by the Woodring College of Education. We expect to award the degree as a part of the Winter Commencement where we would also have the privilege of hearing from Mrs. Ban as our commencement speaker. Background information on Mrs. Ban is available here: http://www.wce.wwu.edu/Resources/NWCHE/noemiban/. To briefly summarize: Ban, a Holocaust Survivor, became a public Holocaust speaker, giving lectures nationally and internationally. In 1998 she received the Golden Apple Award which recognizes individuals and programs making a dramatic difference in Washington state education in grades pre-K through 12. In 2003 she wrote Sharing Is Healing: A Holocaust Survivor’s Story, an autobiography of her experiences during the Holocaust and as a public speaker. In 2007 her life was made into the documentary film My Name is Noemi. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon recommendation by the President, award the degree Doctorate of Humane Letters, Honoris Causa to Noemi Ban. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan and Senior Vice President Eileen Coughlin DATE: February 8, 2013 SUBJECT: Recruiting and Supporting Students of Color PURPOSE: Discussion Item Purpose of Submittal: The purpose of this session is to engage the Board in a discussion on broadening our recruitment efforts as part of our continued commitment to recruiting and yielding a diverse student body at Western. Supporting Information: Attached are some examples of the many pre-college and recruitment strategies and partnerships currently in place which are critical to our ability to attract a diverse group of students to Western. Bellingham’s location presents some challenges in attracting underrepresented students and the added cost of paying for housing in addition to tuition can be a barrier. Programs such as Compass to Campus are opening up the local pipeline; however, the majority of our prospective students come from King County. In general, multicultural, first generation, and students from low socioeconomic backgrounds often do not see college as an option (financially, socially, and/or culturally) and very often attend a college or university based on geographic and cost considerations. In order to relocate it is critical that the University community is welcoming and inclusive and supportive of both the students and their family members. Attachment: Recruiting and Supporting Students of Color Western has been successful in attracting students from a diverse array of backgrounds through specific and intentional strategies that (1) provide early outreach in elementary and secondary schools identified to have high numbers of students from traditionally underrepresented and disadvantaged backgrounds, (2) increase visibility to Western (virtual and on campus) and to scholarship opportunities that make college a more viable option, and (3) help them and their families understand and simplify what can appear to be a complex system (e.g. admissions process, filing for financial aid) for enrollment. Their demonstrated success as alumni and members of our workforce are critical components to attracting future students and enhancing the reputation of this institution. In 1980, students of color enrolled at Western represented just 3.7% of the student body (n=388). Since that time, Western has seen a growth in the number of students of color attending to fall 2012 figures of 21.3% (n=3,156). Pre-College Outreach  Compass 2 Campus: Over 900 local 5th graders visited Western in October of 2012 as part of the annual tour that is the kickoff to the mentoring relationship that begins between these 5th graders and students from Western Washington University and Whatcom Community College. Currently, students in grades five through seven from participating Whatcom and Skagit County schools are mentored in the program. As these students progress through middle and high school, the C2C mentors will follow them, supporting their achievement toward graduation. Since the program’s inception 3 years ago, Western students have provided nearly 70,000 hours of mentoring.  Migrant Youth Initiative: According to a presentation by Dr. Maria Timmons Flores, “Migrant youth face many barriers in their pursuit of a quality education. They come from families who are poor and are often socially marginalized due to language, culture, mobility and immigration status.” Woodring College of Education is taking active steps to address these barriers. Initiatives include migrant youth leadership conferences, a course offering (TESL 497: Building Bridges with Migrant Youth), service learning efforts in migrant communities, youth community action projects, and utilization of an AmeriCorps Retention Project Specialist.  Youth 4 Real: A unique mentoring program that matches secondary education majors at Western Washington University with youth from Shuksan Middle School. Through program participation, both youth and mentors benefit by developing leadership skills, having access to safe learning environments, building relationships, and engaging the community through action projects. Partners in the program include Shuksan Middle School, Western’s Center for Service Learning, Woodring College of Education, and the Whatcom Community Foundation  Youth Outreach Initiative: A collaborative program between the Center for ServiceLearning and Woodring College of Education that links more than 200 teacher education students with 12 local elementary, middle and high schools and four non-profit agencies in the community. These mentors and tutors provide one-on-one or small group support for over 650 K-12 students through more than 4,000 hours of service annually. At the partner sites they support youth who are: English Language Learners; enrolled in special education; adjudicated youth; pregnant teens or new mothers; working in special programs designed to help them think about college; working toward a general education degree; engaging in community service projects; or demonstrating low literacy skills. Making Western a Reality  Admissions Partnerships and Strategic Travel: Admissions staff, in particular the Multicultural Outreach Admissions Counselor, builds active partnerships across the state to develop an outreach and travel plan that is strategic and focused on establishing quality contacts through events such as group visits, college fairs, and presentations. Ongoing statewide partnerships include College Access Now (CAN), a communitybased organization in Seattle; the College Success Foundation (CSF), and the Northwest Alliance for College Access. Here is an example of Washington High Schools by Organization that are part of the 2012-13 travel plan. Schools are coded by county. County codes: King (K), Pierce (P), Snohomish (S), Whatcom (W), Yakima (Y) College Success Foundation College Bound Scholarships In Educational Service District (EDS) 189 Federal Programs (e.g. Upward Bound, TRIO, AVID) Henry Foss High School (P) Lincoln High School (P) Mariner High School (S) Foster High School (K) Lynnwood High School (S) Evergreen Complex (K) Stadium High School (P) Mount Tahoma High School (P) Highline High School (K) Cleveland High School (K) Garfield High School (K) Everett High School (S) Ferndale High School (W) Clover Park High School (P) Tyee Complex (K) College Access Now West Seattle High School (K) Franklin High School (K) Squalicum High School (W) Mount Vernon High School (W) Burlington Edison High School (W) AC Davis High School (Y) Eisenhower High School (Y)  College Bound Scholars: The College Bound Scholarship program encourages lowincome, middle school students to choose a path that will lead to educational success after high school. The program promises tuition (at public institution rates) and a small book allowance for income-eligible students who sign up in the 7th or 8th grade, work hard in school, stay out of legal trouble, and successfully apply to a higher education institution when they graduate. The Office of Admissions took the initiative to reach out to high school counselors, community-based organization advisors, and college access programs to identify and recruit College Bound Scholars. As a result, Western Washington University was the only four-year public institution to award College Bound Scholarships to prospective freshmen by May 1, 2012. A total of 484 prospective freshmen were awarded $8,510 via the College Bound Scholarship program. Admissions partnered with Washington College Access Now and Northwest Alliance for College Access for program support and grant funding of College Bound Scholars outreach initiatives.  Costco & Western Leadership Scholars Program: Costco has been an ongoing contributor to Western through scholarship dollars that support the Western Leadership Scholars (WLS) Program, a leadership development program aimed at a diverse and academically strong group of incoming freshmen. Over the last 5 years, 73 diverse students have received support from Costco, with 24 currently enrolled as Western Leadership Scholars in a selection class of 48 students. Students selected for WLS are recruited for and selected by the Office of Admissions based on their academic abilities, but most importantly, their interest, record in, and potential to develop as leaders. WLS members are invited into an intensive experience during their first year which provides engagement activities that bestow personal and programmatic support to help these high-potential leaders. By participating in the program, WLS students further develop and refine their leadership abilities, which in turn promote their success and retention so that they can reach their full potential.  MAP (Multicultural Achievement Program) Overnights: The MAP Scholarship is awarded each quarter to freshman and transfer students whose application for admission demonstrates an ongoing commitment to multiculturalism and/or diversity. Recipients of the MAP Scholarship receive a tuition reduction for their first year, and some awards are renewable. The program was revamped to include an overnight program, a yield reception, and specialized outreach based on scholarship selection.  Virtual Presence: Many prospective students face financial and/or geographical barriers to visiting campus. The Office of Admissions has recently implemented two new initiatives aimed at broadening and modernizing its marketing to prospective students. Western is partnering with CollegeWeekLive, a company that coordinates online college fairs, to enable prospective students to visit Western’s virtual booth and learn about Western through photographs, documents and even “chatting” with Admissions Counselors. In addition, Western has worked with YouVisit to create a virtual campus tour that students can take on their laptops, tablets or mobile devices. The virtual tour features video, 360-degree panoramic photographs, and information shared in the voices of Western’s own student tour guides. The Enrollment Process: Keeping it Simple and Supportive  Access Program: Based on the student’s academic abilities and potential to benefit from the services, Student Outreach Services, in coordination with the Office of Admissions, invites students to participate in the Access Program. Access is a year-long program designed to help first-year students make a successful transition from high school to college. Research shows that students who are academically and socially engaged in their college environment graduate at higher rates than those who are less involved. The Access Program helps to ensure that these students remain engaged and involved during their first year, better enabling them to be successful for the remainder of their college career.  ANSLAMP (All Nations Louis Stokes Alliance for Minority Participation): Student Outreach Services (SOS) and the College of Sciences and Technology (CST) have joined together to make available additional resources (e.g. a quarterly stipend, conference and internship opportunities, mentoring options, research potential) through the ANSLAMP program. ANSLAMP is funded by the National Science Foundation, with the goal of increasing the number of Native American students successfully completing degrees in Science, Technology, Engineering and Mathematics (STEM). This goal is accomplished through direct participant support and collaborations with partner institutions. ANLSAMP is designed to serve a geographically diverse alliance of 11 state and private institutions and 25 tribal colleges and universities located within 13 states.  College Goal Sunday: Each year, Financial Aid Counselors volunteer on-site, professional assistance for completing the FAFSA (Free Application for Federal Student Aid) at College Goal Sunday events at high schools throughout Whatcom County. College Goal Sunday is a national program designed to promote access to higher education among financially-needy students in our country, including many at-risk and first-generation students of color. Staff recently completed events at Bellingham, Ferndale, Lynden, Meridian, Mount Vernon, Sehome, Squalicum and Stanwood high schools, serving 366 students and their families. This is a 185% increase over the number of students served in 2011. Approximately 41% of these students also selfidentified as being eligible for the College Bound Scholarship program.  Communication Strategy and Messaging: Admissions has redesigned its communications to be more personal to different groups of multicultural students and to send messaging that resonates with students and depicts an environment where they “fit.” Some email messages and materials are provided in English and Spanish.  Designated Staff: There are a number of staff with roles specific to multicultural outreach and recruitment. These include a Multicultural Outreach Admissions Counselor, a recruiter for Fairhaven who often accompanies Admissions staff at college fairs, a Recruitment and Retention Specialist in Woodring College of Education, a 50/50 Admissions and Financial Aid Counselor fluent in Spanish, and a Financial Aid counselor designated as a liaison to Northwest Indian College.  Family Support: New Student Services/Family Outreach, with financial assistance from Student Outreach Services, annually sponsors family members of the 300 most financially needy freshmen to attend family orientation and Summerstart.  Financial Assistance: Financial Aid staff refrains from automatically certifying private alternative loan applications received from students who have not filed the FAFSA. Instead, staff intervenes with financial aid counseling to encourage students and their parents to file the FAFSA first to be considered for better sources of financial aid before considering private alternative loans, which are a more expensive option. Firstgeneration students, including students of color, are more likely to apply for a private alternative loan before filing a FAFSA, which can unnecessarily add to their loan debt.  Helping Admit New and Diverse Students (HANDS): A mentoring initiative meant to provide underrepresented high school students access to resources and information regarding college education, admissions, financial aid, and the Western experience. HANDS participating schools (Ferndale, Mt. Vernon, and Squalicum high schools) are matched with HANDS mentors from Western who will help high school students evaluate their educational goals and provide the resources and support to achieve them. Participants interact with HANDS Mentors through small group interaction, informational workshops, and general informal advice about college.  Mid-Winter Tour: Admissions staff has implemented the Mid-Winter tour targeted at schools with concentrated numbers of multicultural students. Each school selects a program of interest (application review session, essay workshop, click submit workshop, etc.) and Admissions counselors then bring that program to the school during the month of January with the intent of helping students finalize their college applications.  Multicultural Initiative in the Marine Sciences (MIMSUP): The National Science Foundation-funded MIMSUP program is designed to increase diversity within the next generation of marine scientists. Participants receive intensive training in the marine sciences and in professional opportunities available to those who choose this career path. Applications are encouraged, in particular, from U.S. citizens belonging to groups currently underrepresented in the marine sciences (i.e., Native Americans, Alaskan Natives, African Americans, Latino/Hispanics and Pacific Islanders). Interest in this program at Western has exceeded expectations.  Orientation: New Student Services/Family Outreach provides the platform through orientation events for new students and family members to connect with programs and resources including the Ethnic Student Center, Student Outreach Services and AS organizations.  SACNAS (Society for the Advancement of Chicano and Native American Students): A Western student chapter recently formed to help reach out to Hispanic/Chicano, Native American and other historically underrepresented students in STEM (science, technology, engineering and technology) related fields. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Steve Swan, V. P. for University Relations DATE: February 8, 2013 SUBJECT: Front Door to Discovery PURPOSE: Discussion Item Purpose of Submittal: Steve Swan, Vice President for University Relations, will give a presentation on the proposed Front Door to Discovery Program. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Campaign Update PURPOSE: Discussion Item Purpose of Submittal: Stephanie Bowers, Vice President for University Advancement and Executive Director of the WWU Foundation, will provide an update to the board on the Western Washington University campaign. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Sherry Burkey, Associate Vice President for University Relations DATE: February 8, 2013 SUBJECT: Olympia Update PURPOSE: Discussion Item Purpose of Submittal: Sherry Burkey, Associate Vice President for University Relations, will give an update on the 2013 legislative session. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: Washington Student Achievement Council Purpose of Submittal: Brian Baird, Citizen Member of the Washington Student Achievement Council (WSAC) will discuss the development of a 10-Year Roadmap to increase Washington’s educational attainment level. Supporting Documents: Critical Crossroads: A Call for Action, The 2012 Strategic Action Plan for Educational Attainment. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan DATE: February 8, 2013 SUBJECT: Bachelor of Science in Nursing Degree, Woodring College of Education (Re-Instituting a Previously Authorized WWU Degree) PURPOSE: Informational Item Purpose of Submittal: In 1987, enrollment to Western’s existing RN-to-BSN program was suspended to allow an opportunity to determine continued need and demand for the program, as well as to explore cost-effective options. At the present time, there is considerable demand regionally and nationally for highly qualified, well-educated nurses. By 2020, an estimated 80 percent of nurses will be expected to have their BSN according to the 2011 Institute of Medicine report. To help meet this demand, the Western Washington University RN-to-BSN program has been redesigned to respond to local, state and national recommendations to increase the proportion of BSN-prepared nurses through seamless academic progression between associate degree and BSN-completion programs. With enrollment in the program scheduled to begin fall 2013, Western's RN-to-BSN program is designed for nurses who have already completed their pre-licensure RN studies and need a program that will allow them to balance their continued professional education along with ongoing work and personal responsibilities. The BSN will provide: a competitive edge in the job market; greater employment security; increased earning potential; career advancement; and graduate study options for advanced nursing roles. Through a unique community collaboration involving Peace Health/St. Joseph’s Medical Center, Whatcom Community College, Bellingham Technical College and Skagit Valley College, RN-to-BSN graduates will be prepared to practice at their full potential, assume leadership roles and advance system changes that promote healthy communities and safe, quality care for our region. Supporting Information   Website: http://www.acadweb.wwu.edu/eesp/template/bsn/bsn.shtml Mission Statement: Western’s RN-to-BSN program will respond to regional needs and advance nursing excellence through an accessible continuum of nursing education. Opportunities for seamless academic progression will allow nurses to develop their full potential through lifelong learning and assume leadership roles, uphold social justice and advance system changes that promote healthy communities and safe, quality healthcare for all. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Alumni Association Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Alumni Relations activities. Supporting Information: Alumni Association memberships continue to be a key indicator in engagement with and support of the University. We have experienced a 28% increase in number of members (3,355) and a 14% increase in members who have made a gift over this time last year. Simultaneously, we have reduced attrition of members from 23% to 16% since July 1, 2012. We continue to see a steady rise in engagement with our alumni via social media and steady open rates for our email communications leading up to events. • Open rates for all e-communications range from 14%-20%, with open rates for Washington events at 17%-20% • Online community engagement has experienced a 12.3% increase since July 2012 Ongoing broad-based engagement opportunities continue to be a focus. Since July 2012, more than 2,600 alumni, family and friends have attended Alumni Association events and programs, which is an 18% increase over this time last year, of which 10% make a gift in the month they attended an event. We have experienced a 58% increase in the number of young alumni attending events. The Alumni Association is focused on fostering a culture of philanthropy and exposing alumni who live outside of Washington to the current needs and mission of the university. Alumni Association Board member nominee Harley Tat ’96 hosted seven alumni couples in his Los Angeles home last month to begin discussions with how to strengthen the Western alumni community in the LA area in order to better serve Western. Harley, a Seattle native, is a veteran producer and Emmy award winning writer in the entertainment business, having directed and produced some of the most influential shows of our time including A Current Affair, Extra, Hard Copy, Blind Date, “You’ve Been Sacked” for ABC’s venerable Monday Night Football, and multiple films for A&E and HBO. RECENT PROGRAMS: Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 12/13 Senior Celebration 12/15 Graduation Broad Based Alumni Programs 12/6 Western in San Diego Networking Event 1/10 CWU vs. WWU pre-game event 1/19 Alumni Event at Harley Tat’s, Los Angeles 1/22 Executive Committee meeting 1/26 Alumni Board of Directors Meeting—Wing Luke Museum 1/29 Dining with Vikings with Bob & Kim Warshawer UPCOMING PROGRAMS: Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 3/21 Senior Celebration 3/23 Graduation 6/12-13 Senior Celebration 6/15 Graduation Broad Based Alumni Programs 1/31 Larry Estrada Jr./TJ Martin Event, Undefeated screening—Frye Museum, Seattle 2/1 Fairhaven/Student Alumni Event 2/8 WWU Alumni in Tokyo Wine Tasting Event, Tokyo 2/13-15 CASE Conference in Portland—Back2 Bellingham team presentation on 2012 B2B Success 2/28 Shakespeare’s “Twelfth Night” pre-show reception—Campus – Sold out! 3/2 Curling in Canada – Sold out! 3/2 Tour La Brea Tar Pits, LACMA and Hollywood Vaults with WWU Alumni! (Round trip from San Diego) 3/6 Wine & Cupcake Tasting with Campus Alumni & Members--campus 3/15 Mariners Spring Training Game & Reception, Tempe, Arizona 3/16 WWU Night Out at Everett Silvertips Hockey 3/29 WWU Night Out at Portland Trail Blazers, Portland 4/10 Rebecca Skloot, Western Reads author—PAC 4/16 Executive Committee Meeting 4/18 Student Alumni Member Coffee Hour with Employers prior to Career Fair—Campus 4/19-28 Travel Program: Antebellum South Riverboat Cruise 4/20 Alumni Board of Directors meeting 4/20-28 Travel Program: Mediterranean Marvels 5/16 Alumni Awards programs and dinner 5/16-19 Back2Bellingham Alumni & Family Weekend 5/18 Golden Vikings Brunch & Induction Ceremony— Class of 1963 6/21 Alumni Board of Directors Meeting & Strategic Planning session Western Sustainability Report 2012 This Western Sustainability Report for 2012 contains highlights of the initiatives, projects, and curriculum from departments and organizations across campus over the last year. This annual report describes many, but not all, of the curriculum and research developments, operational strategies, administrative activities, and outreach efforts that contribute to the character of Western Sustainability. This document outlines Western’s progress in three broad areas – Academics, Operations & Planning, and Administration and Engagement – following the model set forth by the Sustainability Tracking and Rating System (STARS), a campus sustainability assessment tool created by the Association for the Advancement of Sustainability in Higher Education. These categories are quite permeable, as many academic undertakings include strong connections to campus operations, and operational programs by necessity need to reach out to the campus for success. At the end of 2012, Western’s efforts stand at a mid “silver” rating, placing the University roughly in the middle of the pack of campuses nationally striving for a sustainable future. Since the last edition of the Western Sustainability Report, the University has seen an increased integration of sustainable thought and activity throughout campus. Academics Curricular sustainability initiatives exist in every college on Western’s campus and, in many cases, these independent programs are working toward complementary goals. Over 100 Western faculty engage in teaching, research, or service with a sustainability component.    Business and the Environment Major A new joint minor between Huxley College and the College of Business and Economics has been proposed and will be going to the Academic Coordinating Committee in February for approval. This new degree track will use both existing courses, as well as three new classes in Business and Marketing, to round out the major. This degree program is in response to great desire among Western students to learn more about the “greening of business” and a job market ready to receive such graduates. Energy Policy Minor The newly formed Institute for Energy Studies is now offering a Minor in Energy Policy, drawing on classes from the College of Business and Economics, Huxley College of the Environment, and the College of Sciences and Technology. Also under development are BA and BS degrees, both integrating energy research and outreach with a unique interdisciplinary curriculum, to cover a wide range of investigation related to clean and renewable energy and energy efficiency. Program participants will gain core competencies in energy‐related science, policy, technology, economics, and business, and have opportunities to participate in energy research with nationally recognized faculty‐mentors. Sustainability Minor With Provost Riordan’s support, Dr. Grace Wang (Huxley College of the Environment) is heading efforts to coordinate the development of an interdisciplinary “Sustainability Minor” to complement the many majors available at Western. The introductory course for the anticipated   minor, Sustainability Literacy I, has been a popular class on campus for the past four years. Sustainable Literacy II and III are also being offered given the vast student interest throughout the years to expand the course offerings in sustainability‐related curriculum. AMSEC Solar Project In 2010, the AMSEC Solar Project Team was awarded a $970,000 grant from the National Science Foundation's SOLAR program to research improving the efficiency of luminescent solar concentrators. The research team includes five faculty and over a dozen student researchers to bring about advancements in solar technology. EcoRep Credit Offering Winter 2012 marked the first quarter where course credit was offered to Western’s 40+ student “EcoReps” via the Residents’ Resource Awareness Program (ResRAP). Through a collaboration between Huxley College and the Office of Sustainability, student sustainability advocates in all 11 residence halls can earn one credit each quarter for their participation in ResRAP, and application of program curriculum to their residence halls. Operations The physical throughput of Western includes our energy and water use, CO2 and solid waste production, transportation, green building, and other aspects that contribute to Western’s physical “footprint”.     Campus‐Wide Energy and Water Conservation Retrofit Project In support of the Western Climate Action Plan, construction is nearly complete on a $3.2 million utility conservation project that spanned 28 campus buildings and is projected to drive down utility use by 4.5%. 2° Turndown Facilities Management and the Office of Sustainability teamed up on a project to reduce utility costs by reducing building heating hours, setting thermostats to 68°, and providing tools for occupant comfort buildings. This project saved an estimated $68,000 in natural gas and electricity costs over winter 2012, despite a 40% drop in natural gas commodity prices. Revolving Energy Fund In 2012, the Office of Sustainability and Facilities Management have proposed this strategy for funding critical campus conservation projects. Savings from qualifying projects are placed into this fund which is then used to pay for future conservation efforts. Western follows the University of Vermont, Oregon State University, and 39 other institutions nationally in the creation of such an account. National investment in such funds totals over $75 million, with a goal of $1 billion. Miller Hall Remodel The LEED‐Gold rating was given by the U.S. Green Building Council in 2012 for the renovation of historic Miller Hall, Western’s highest LEED rating to date. Miller Hall features chilled beam cooling, highly efficient lighting, improved access to daylight, and Western’s first ever vegetated roof. Recent analysis confirmed that the $50 million remodel has reduced heating consumption by 40%, and electrical consumption by 30%, over the previous structure. 2   Real Food Challenge This joint student/Dining Services/Office of Sustainability project created the goal of 20% local foods by the end of 2012 through connection with local farmers, seasonal menus, and student education. Tallies through the end of 2012 showed just over 19% of all dining dollars directed toward Real Foods: local, organic, fairly traded, and humanely raised. Bottled Water Ban Advisory Vote Western students used an initiative process to place a measure on the 2012 student ballot to ban the sale of bottled water. Citing environmental and social issues associated with the production and transport of bottled water, the Students for Sustainable Water group promoted the initiative throughout campus. Of the voting students, 73% voted to ban bottled water. The Associated Students have eliminated bottled water during their events and performances. Planning, Administration & Engagement Operational and academic endeavors are initiated and grown through goal setting, working with Western administration, and reaching out to students, staff, and faculty across campus.    Sustainability Committee Charter Over the summer of 2012, the Sustainability Committee workgroup drafted a new charter for the committee, which was formed in 2005. The Charter provides direction for goals, guiding principles, and an updated membership roster that reflects campus‐wide sustainability developments. Following editing, the draft Charter will be submitted to President Shepard for approval. Green Energy Fee Grant Program During 2012, “Round 2” of the Green Energy Fee (GEG) Grant Program was begun, with four pilot projects selected for study and potential funding. All projects are expected to complete construction in 2013. Additionally, the Green Energy Fee has begun a “Small Grants” program for projects with a cost between $500 and $2,000. Round 2 GEF grant awardees are: o Western SOLutions: Use of solar thermal collectors at the Wade King Student Recreation Center to heat domestic water and reduce the building’s carbon footprint. o Sustainable and Energy‐Efficient Dorm (SEED): Installation of a cutting‐edge energy‐ efficient dorm room to educate students and the campus community about personal energy use, and to act as a lab space for new energy‐saving technologies. o Driving Down Energy Consumption with Dashboards: Pilot interactive campus energy consumption displays to make the campus aware of behavioral changes that can decrease energy usage. o Green Energy Resource Kiosk: Installation of a water bottle refilling station and Green Energy Resource kiosk featuring information on the Green Energy Fee program, outreach, research concerning hydration stations, and other sustainable projects, clubs, and events at Western. 10x12 Program The goal of the 10x12 program was to reduce campus utility consumption by 10% by the end of 2012. 10x12 comprised both operational and behavioral strategies, including the 3      “2° Turndown”, “Power Down for Break”, and “Top 10 Actions” campaigns. Together, these strategies saved Western $63,000 in natural gas and electricity costs in fiscal year 2012. Winter 2012‐2013 results will be available in late February. The Sustainable Office Certification (SOC) program is an outgrowth of a behavior change pilot program funded through 10x12. While we are now past the end of 2012, the program continues with new goals being developed. Sustainable Office Certification Created through momentum gained in the 10x12 program, the SOC program was launched in 2012 to identify, encourage, recognize, and reward staff for efforts that measure, increase, and maintain best practices in University operations. The SOC program includes over 60 online‐ accessible actions in the areas of energy, transportation, purchasing, waste, and more. Library Circulation, Environmental Health and Safety, University Advancement, Financial Aid, and the Provost’s Office have been certified at the Silver or Gold levels, engaging 120 staff. An additional six departments are in process. The SOC program is using the campus as a living laboratory for learning sustainability. Sweater Days “Sweater Days” is an environmentally friendly, economically viable, socially equitable, and healthy energy conservation awareness and action campaign. All are invited to reduce Western’s energy consumption in the winter months. Northwest Higher Education Sustainability Conference President Shepard has provided planning funds for Washington State’s first higher education sustainability conference, following a proposal to the presidents of the Northwest Higher Education Sustainability Consortium (NWHESC) which include: Bellingham Technical College, Northwest Indian College, Skagit Valley College, Whatcom Community College and Western. Conference planners include Consortium members plus sustainability officers from several of these institutions. Western will host the first conference, date yet to be determined. New Western Sustainability Website The Office of Sustainability has recreated an online sustainability social media hub, including highlighted sustainability metrics, and action lists for students, staff, and faculty. Sustainability Tracking and Rating System (STARS) The culmination of campus efforts was catalogued and recorded using the Sustainability Tracking and Rating System (STARS), an assessment framework created by the Association for the Advancement of Sustainability in Higher Education, to highlight leading programs in the various dimensions of campus sustainability. Next Steps Western Sustainability goals for 2013 include approval of the Sustainability Committee Charter, and creation of a Western Sustainability Plan. The Charter will help guide campus‐wide efforts and provide advice to President Shepard on achieving national leadership in sustainability at Western. The Western Sustainability Plan will produce a set of objectives and metrics for campus efforts, and act as a guiding document for sustainability staff and University administration. 4 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Richard Van Den Hul DATE: February 8, 2013 SUBJECT: Annual University Police Report PURPOSE: Information Item Purpose of Submittal: Below is the annual update of the University Police Department. Supporting Information: The University Police Department is under the direction of Director of Public Safety/Chief of Police Randy Stegmeier. The department welcomes Darin Rasmussen, the newly hired Assistant Director of Public Safety/Assistant Chief of Police. Darin brings over 20 years of law enforcement experience from the City of Marysville, where he was an integral member of that department’s command staff as a lieutenant. He replaces David Doughty, who retired in December with more than 40 years of service to Western. The department’s Strategic Plan pursues three primary goals: 1) Reduce crime, disturbances, and incidents that pose potential threats of violence or create a fear of crime in the community; 2) Strengthen community awareness, involvement and interaction with the Public Safety Department; and, 3) Develop the organization’s internal capacity and ability to promote and nurture the Community Oriented Policing philosophy among departmental personnel. State Level Participation Chief Stegmeier continues to serve as the chair of the University Policing Committee of the Washington Association of Sheriffs and Police Chiefs (WASPC). WASPC is the state’s recognized professional organization for law enforcement related issues and has significant influence in Olympia. Chief Stegmeier also serves on the Executive Board of WASPC and the Legislative Committee. The University Policing Committee meets quarterly. The committee has a mutual aid agreement with the six agencies for responding to major disasters or events, and a “best practice” policy for dealing with threats of violence and response to violent situations on campus. Community Participation Staff actively participates in professional associations and task force programs, including community committees, professional law enforcement associations, parking consortiums (public and private entities), and community-based crime suppression and safety task forces, as well as campus committees. The Campus - Community Coalition continues to combat high risk drinking through education, prevention and enforcement; however this program has evolved into an organization that is addressing many more and diverse issues that affect the relationships between the campus and surrounding communities. The University continues the funding of the coalition, which now embraces Whatcom Community College and Bellingham Technical College as active partners in this organization. The Chief is a member of the Coalition’s Steering Committee and he and other department members regularly attended Coalition meetings, Neighborhood Association meetings, and Hospitality Resource Alliance group meetings. University Police Department officers also participate in the Advice on Tap program in the downtown establishments with the State Liquor Control Board and Bellingham Police Department officers. The University Police Department continues its strong working relationship with the City of Bellingham Police Department. Chief Stegmeier was selected by Mayor Linville to serve on the selection panel for the City’s new chief of police. Chief Cliff Cook assumed his new position in January 2013 and a seamless transition is anticipated. University Police Department officers continue to serve as members of the Bellingham Special Weapons and Tactics Team (SWAT) and participate actively in joint “Party Patrol” operations in the neighborhoods surrounding the campus. The “Party Patrols” target large parties that draw citizen complaints over noise, traffic, littering and other behavioral issues. It is part of Western’s commitment to keeping our students safe and being a “good neighbor” to the communities around Western’s Campus. The Live Scan Automated Fingerprint Identification System enhances the process and timeliness of submitting fingerprints for criminal history records checks. Primarily designed for pre-employment and teacher-candidate required checks, the system is also used for criminal identification purposes. Our department successfully completed hundreds of criminal history checks each quarter to facilitate the Compass2Campus program and is currently working with several campus partners to improve the safety practices for programs involving children at Western. In efforts to keep up with technology, the Communications Center continually upgrades both its Computer Aided Dispatch/Records Management System software and its method of access to the state and federal law enforcement communications and data systems. The University Police Department is connected to the state Intergovernmental Network for better access to the county, state, and federal information systems. The department participates with Whatcom County law enforcement agencies in the Whatcom Exchange Network (WENET) to share law enforcement, jail and prosecutor records, providing improved efficiency in real-time records checking. Plans are moving forward to integrate WENET with a similar system in the King County metropolitan area. Additionally, access was acquired for the Western States Information Network. Public Safety’s two-part video training program for students, faculty and staff, “Shots Fired on Campus…When Lightning Strikes” and “Flashpoint” is being shown as part of a “How to 2 Survive” class for campus members. The videos have been presented to hundreds of students, staff, and faculty. We have added the “Flashpoint” video to the department’s homepage so that all staff, students, and faculty may have easy access to this important safety information. University Police Department officers participated with other agencies throughout Whatcom County in emphasis traffic enforcement activities. These activities included “Click-It or Ticket” seatbelt enforcement, DUI emphasis patrols, cross-walk safety activities and general traffic enforcement. One of our officers submitted another successful grant request to the State Traffic Safety Commission, providing our department with enforcement equipment that we could not have otherwise acquired. The department leads a Safety Assessment Team (Threat Assessment), consisting of representatives from Enrollment and Student Services, Judicial Affairs, University Police Department, Counseling Services, Residential Life, and the Student Health Center. This group meets on a routine basis, as well as when necessary to deal with potentially threatening situations, to strengthen the collective ability to resolve or mitigate issues of concern. The collaborative team of professionals has functioned well to respond to several serious incidents affecting the University. WWU Programs Through a close working relationship with the Office of University Communications and the Environmental Health and Safety Department, a multi-faceted Alert System is in place that makes it possible to text message and email students, faculty and staff within minutes of an event that may pose an immediate threat to the campus. Our system, which includes a campuswide “voice annunciation” system that was developed by Western personnel. This system uses our current fire alarm system to facilitate voice messages to be transmitted throughout campus buildings. Western’s comprehensive alarm system also permits concurrent use for alarm systems for fire, duress, intrusion, and access control. With these features in mind, the University Police Department and the Lockshop are immersed in utilizing these new technologies within the University facilities and grounds.  Alarm Standards continue being discussed and implemented into new and retrofitted building projects on campus. These alarms terminate at the 24-7 Dispatch Center. Also within this program we continue to explore the use of closed-circuit television to enhance the alarms with “real time” viewing of the alarmed area(s). The Cashier’s Office is online, with several other high priority areas targeted for installation, including open computer labs and other vulnerable areas on campus.  The conversion of Western’s buildings from the conventional key methods to electronic monitoring and controls for access is continuing. This access system is directly linked to the existing infrastructure on campus. The Community Services Officer program utilizes uniformed police officers who present programs to the community dealing with Crime Prevention, Personal Safety, Property Protection, Substance Abuse, and other topics. 3 The Bicycle and Skateboard Patrol program coordinates bicycle and skateboard safety efforts to heighten awareness to the central campus core of the campus regulations, and to allow more personalized contact with students, faculty and staff. University Police Department officers engage in an educational program to make bicyclists and skateboarders aware of the rules affecting them and a strong enforcement effort to hold violators who continue to ignore the rules in place for the “walk zones” accountable. Professional standards and training is a cornerstone in the development of competent police officers and civilian personnel, and a requirement of the accreditation standards. Officers are expected to demonstrate mental and physical skills that include strong written and verbal communication abilities, knowledge of relevant laws, officer safety techniques, and proficiency at skills that support proper patrol procedures. We have acquired an on-line training program that allows officers to train individually on a variety of police subjects. This program also tracks, grades, and records the officer’s progress and when subject matter was reviewed. In 2012, our department again surpassed the state-mandated training hours for commissioned personnel and received state certification for meeting the standard. Recruitment and retention of well-educated and trained commissioned officers is a tremendous source of concern for all police departments. Western has a competitive salary structure for its police officers and supervisors, and turnover has diminished to predictable levels of attrition. During 2012, we hired one replacement officer (a Western graduate), who completed the state academy and is now in our Field Training Program. State and Federal Reporting The Jeanne Clery Student Right-to-Know and Campus Security Act, passed by Congress in 1990, and constantly modified, is in response to concerns about crime and security at postsecondary education institutions. This Act requires institutions to disclose information about campus safety policies and procedures, and to provide statistics concerning whether certain crimes took place on campus. The program is a mandatory nationwide reporting effort that tracks statistical information of the seven most serious criminal offenses within geographical areas and reporting districts. The University Police Department and Enrollment and Student Services compile the on-going annual crime statistics for publication and ensures compliance with Federal Register guidelines. Updated information is provided annually for new and returning students, staff and faculty. Police agencies also report monthly activity through the Uniform Crime Reporting (UCR) Program. UCR information is included in the Clery Act (Student Right-to-Know) reporting, along with information about liquor and drug law violations, weapons possession, and incidents of student misconduct. 2012 Activity The UCR is the current standard for Law Enforcement agencies to report summary data to state and federal authorities. It is used for comparison purposes and for local and national trend analysis. Agencies report data on major crimes. University Police UCR data is presented comparing 2012 with 2011 and 2010: 4  UCR Part I offenses for 2012 numbered 143, following 170 in 2011 and 148 in 2010. These numbers, which represent crimes defined as ‘serious’ by the FBI, continue to be low for a campus of our size. Officers made 229 arrests in 2012 which is also a very low number for our population. The UCR reflects the most serious of offenses; however, those incidents represent a very small portion of the overall activity of the University Police Department. Arrests also reflect a very small percentage of our officers’ interactions. A comparison of the total calls-for-service (calls that necessitate an action by an officer or employee) shows a very consistent call average of just over 10,000 for this and the last three years. 5 Capital Program Report Board of Trustees February 8, 2013 MAJOR/INTERMEDIATE CAPITAL PROJECTS  Carver Academic Renovation The Carver Academic Renovation project has completed the design development phase and is now in the contract document phase. During the construction document phase the design team will be further refining and integrating all building systems and finishes, and meet with the University’s project representatives to further develop individual room information regarding finishes, equipment, and furniture. The construction document submittal is due to the University in early summer 2013. Dependent on funding, construction is planned to start in August 2013 and be completed spring of 2015. The project was submitted to the State as Western’s top priority. It was not included in Governor Gregoire’s Capital Budget. The University is working to get the project included into the legislative budget.  Fraser Hall Renovation Dawson Construction mobilized on site in January 2013 and abatement and demolition work has begun. The renovation is intended to upgrade all building systems within Fraser Hall to address current building issues such as HVAC, indoor air quality, building envelope issues, energy consumption, and ADA issues. A new elevator will provide access to all levels of the building, and efficient and modern accessible restrooms will be constructed. Programmatic needs will be addressed by the replacement of some fixed seating and the installation of instructional technology to support a variety of learning modalities. The water line to Fraser Hall and Old Main will be improved; this is a continuation of the water line upgrades in the north campus started during the summer of 2012. The new water line is needed to provide fire sprinklers for Fraser Hall and complete the upgrade of all building systems to and within the building. The waterline work is tentatively scheduled to begin after classes are complete in June 2013. All project work is scheduled to be complete prior to occupancy of Fraser Hall for Fall Quarter 2013. OTHER CAPITAL ITEMS Below is a table comparing Western’s 2013-2015 Capital Budget Request to Governor Gregoire’s Budget. WESTERN WASHINGTON UNIVERSITY 2013-2015 CAPITAL REQUEST Color Key : ~ Predesign ~ Design ~ Construction ~ Intermediate project Prepared 12-18-12 FDCB WWU Request - Sept. 2012 FUNDING SOURCE PROJECT LISTING 1 MINOR WORKS - Preservation 2 MINOR WORKS - Program 3 CARVER ACADEMIC RENOVATION Bonds Local Gov. Gregoire Budget - Dec. 2012 Bonds Local 13,479,000 7,500,000 9,900,000 69,310,000 GATEWAY FACILITY 4 (ACAD. SERV. & PERFORMING ARTS FACILITY) 7,235,000 5 INTERDISCIPLINARY SCIENCE FACILITY 6 PERFORMING ARTS EXTERIOR RENEWAL 3,082,000 3,082,000 7 NORTH CAMPUS UTILITY UPGRADE 3,764,000 3,764,000 8 CLASSROOM & LAB UPGRADES 2,450,000 500,000 2,450,000 3,984,000 3,629,000 Preventive Facility Maintenance & Repairs TOTAL BY FUND SOURCE BIENNIUM TOTAL - ALL FUNDS 916,000 99,820,000 112,170,000 12,350,000 10,830,000 12,045,000 22,875,000 While the State’s capacity to fund Capital work this upcoming biennium is limited, we are making the case to the legislature for all of our projects. For more information about the major projects, the Capital Program, and the Capital Planning Process, visit the Office of Facilities Development and Capital Budget website: http://www.wwu.edu/wwuarchitect/. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Development Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Western Washington University Foundation activities. Supporting Information: Report attached OFFICE OF DEVELOPMENT The “Western Stands for Washington” campaign gift commitments are in excess of $19.6 million since July 1, 2011 and include significant planned gifts from Kevin and Lucinda Johnson and Gene and Peggy Zoro. The Black Box Theater in the College of Fine and Performing Arts will be renamed the Douglas Underground Theater (DUG) on February 22 in recognition of a $250,000 gift from the family of alumnus Doug Dreier. The Western-in-Puget Sound committee – formerly Western-in-Seattle – has reorganized to better position WWU in that geographic area. The committee will continue to plan the Western Business Forum but will expand their responsibilities to include programming for industryspecific alumni and friends as well as outreach to employers to increase Western’s internship opportunities. The Foundation is hosting an event at the Frye Museum in Seattle on January 31st where Fairhaven professor Larry Estrada and alumnus and Oscar winner TJ Martin will talk about the American Cultural Studies program and the impact Larry had on TJ’s career. TJ’s movie, “Undefeated,” will be shown to more than 100 guests. Gifts of Note A gift of $250,000 from David and Denise Cole towards a pledge of $500,000 to support hiring the first faculty director of the campus-wide Entrepreneurship program. A gift of $100,000 from Stowe Talbot and his sister Jane Talbot to honor their father, Red Haskell Emeritus Foundation board member Jim Talbot, to establish a fund in Huxley College to support Sustainability Studies. A gift of $20,000 from Costco to support leadership scholarships for diverse students. An estate gift from Louis Graham of nearly $80,000 to establish a scholarship for Geology students. This brings Mr. Graham’s total giving to $140,000. An estate gift in excess of $430,000 from Elizabeth Balas to establish an endowment to support scholarships for the women’s basketball team. A gift of $100,000 from Anne and Wayne Gittinger to fund University projects. $80,000 from the Harrington Foundation to support the accounting department, soccer scholarships and the multi-purpose field. A portion of their gift is toward a one million dollar pledge to the new field. Upcoming Events February 13: Seattle-area scholarship lunch – The Rainier Club February 27: Bellingham-area scholarship lunch – WWU campus March 13: Bellingham-area scholarship lunch – WWU campus April 26: Business Forum featuring Jim Sinegal as keynote speaker – Seattle Sheraton WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard on behalf of Senior Vice President Eileen Coughlin DATE: February 8, 2013 SUBJECT: Mid-Year Housing and Dining Report PURPOSE: Information Item Purpose of Submittal: To provide a programmatic and fiscal report to the Board on the University’s Housing and Dining System. Supporting Information: See attached. 1 WESTERN WASHINGTON UNIVERSITY ENROLLMENT & STUDENT SERVICES Mid-Year Housing and Dining Report February 2013 EXECUTIVE SUMMARY ...................................................................................... 3 APPENDIX I: Occupancy and Demographics .................................................. 4 Appendix II: Financial Performance ................................................................ 5 Appendix III: Residential Education ................................................................. 6 APPENDIX IV: University Dining Services ....................................................... 7 University Residences Staff 2 WESTERN WASHINGTON UNIVERSITY Student Affairs Mid-Year Housing and Dining Report February 2013 EXECUTIVE SUMMARY Western’s Residential Communities — Active Minds Changing Lives: The residential communities are intentionally designed to actively engage new freshmen and transfer students, returning students, and international students in their own learning and success, making friends and personal connections; to become more responsible adults in diverse and inclusive communities that foster leadership, sustainability, social responsibility, and civic engagement. OCCUPANCY (Appendix I)  Fall opening occupancy was 4,063, an increase of 17 over last year and is expected to meet or exceed the Housing and Dining Fiscal Principle of 90% average annual occupancy.  The composition of 93% of new freshmen; 33% of new transfers and 24% students-ofcolor living on campus were all slight increases from the prior year.  Fall term attrition was 3.94%, essentially the same as last year. HOUSING & DINING SYSTEM FINANCIALS (Appendix II)  The system is projected to be on budget for 2012-13 and to meet all the Guiding Fiscal Principles.  Net operating revenue is up 3.9% with operating expenses up 2.8%.  System net revenues increased by 97% driven by fewer scheduled capital project expenditures in FY13 vs. FY12. RESIDENTIAL EDUCATION (Appendix III)  Residential students engaged in two facilitated discussions with their resident advisors. Participation was 91% for roommate relationships and 92% for academic success.  Continued active collaborations to support students at risk for financial and academic difficulty.  Engaged in activities to promote diverse and inclusive communities.  Most conduct activity was within a typical range. RESIDENTIAL FACILITIES  Scheduled capital plan projects were completed, including Phase Two sprinklers installed in Ridgeway Beta and the wireless access point installation in all residential areas.  Began work on Mathes sprinklers and Lakewood dock replacement and planning for Ridgeway Alpha and Nash sprinkler projects. Completed building improvements: installed new appliances at Birnam Wood, replaced carpets in three Fairhaven stacks, and refurbished four Ridgeway kitchenettes. UNIVERSITY DINING SERVICES (Appendix IV)  Off-campus meal plan membership increased by 89 or 12% over last fall quarter.  Completed renovation of the Viking Commons serving area, and remodeled two retail platforms to better match demand.  Continued with enhanced sustainability-focused activities. 3 APPENDIX I: Occupancy and Demographics  The mix of students living on campus is consistent with the long-term historical trend. No Class Standing, 1.7% Returner, 29.0% Freshman Transfer Freshman, 61.5% Returner No Class Standing Transfer, 7.8%  The percent of students-of-color in residence rose slightly and remains slightly higher than the percent enrolled. Percent of Students of Color in Residence Compared to Percent of Enrollment 1995 - 2012 Fall Peak Reports 25.0% 20.0% 15.0% 10.0% 23.4% 24.2% 21.5% 20.4% 14.9% 13.1% % Res… % Enrollment 5.0%  2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 0.0% Attrition fall opening to closing was 3.93%, essentially the same as fall 2011 and slightly above the 2004-12 average of 3.62%. -6.00% -5.00% -5.50% -2.00% -1.00% -3.93% -4.36% -4.00% -3.00% Residential Attrition Fall Opening to Fall Close -3.74% -3.62% -2.41% -2.62% -3.19% -3.94% -3.62% -2.91% 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 0.00% 4 Appendix II: Housing and Dining System Financials (through December 2012) Summary Change from Previous Year (Adjusted #’s) +Revenues -Less Operating Expenses =Net Operating Revenues Up $ Up $ Up $ 629,512 302,238 327,274 -Less Non-Operating Expenses =System Net Revenues Down $ 594,682 Up $ 921,956 3.3% Increase 2.8% Increase 3.9% Increase 8% Decrease 97.7% Increase Year-to-Date Revenues  Total system revenue to date (including student fees, conference and one-time revenues) was 3.3% greater than the prior year.  Viking Union revenue was essentially the same as last year (there was no increase in the building fee).  Room and resident meal plan revenue through December 2012 was 3.3% higher than the prior year driven by a 3.0% rate increase and an increase of 27 students for the fall quarter average occupancy.  Sales of meal plans sold to students who live off campus increased by 14.5%. Year-to-Date Operating Expenses  Total system operating expenditures to date increased by 2.8%.  Food costs are 5.3% higher due to a 3.5% rate increase and growth in voluntary plan sales.  Total utility expenditures increased 1.5%.  Maintenance costs increased 16% due to new service contracts (wireless program) and reactive maintenance increases (e.g. Birnam Wood and Buchanan Towers water damage, Buchanan Towers window stops) Net Operating Revenues  Year-to-date net operating revenues are 3.9% higher than last year. Net operating revenues for the full fiscal year are projected to be at budgeted levels. Non-Operating Expenses  Year-to-date non-operating expenses decreased by 8% due to a slight reduction in debt-service expense and planned expenses for renovations. The larger projects included Phase Two Ridgeway Beta sprinklers and Phase Two installation of wireless access. 5 APPENDIX III: Residential Education Student/Resident Advisor (RA) Dialogues  91% participated in roommate dialogues (avg. 42 minutes) facilitated by RAs. They learned about themselves and each other by sharing who they are, what their past living situations were like, and their preferred communication styles.  92% of Res Hall students (plus 73 Birnam Wood residents) participated in an individual conversation (avg. 35 minutes) with their RA about why they chose to go to college, how they define academic success, and if their current academic performance is congruent. Collaborations  Created new check-in procedure to allow Western Outdoor Orientation Trips (WOOT) students to move in early anywhere.  Coordinated early arrival & check-in of new Marine Biology early fall start program.  Partnered with Office of Sustainability on Sustainable Energy Efficient Dorm-room Pilot.  Partnered with Prevention and Wellness services to provide educational programming on rape/sexual assault, alcohol/drugs, personal wellness, etc.  Dave Ruble and Stephanie Zee began using “True Colors” to provide professional development for various WWU offices and student groups (ESS division retreat, Foundation/Alumni, Mixed Identity Student Org., etc.) Diverse and Inclusive Communities  Sponsored 65 students to attend the Ethnic Student Center conference.  Collaborated with Admissions and Woodring to sponsor the Migrant Youth Leadership Conference. Conduct  663 incident reports were managed in fall. (each often contains multiple persons)  125 students were recognized as a “student of concern” (mostly mental health). 17 residents were in multiple reports, and 8 residents were placed on a behavior contract for mental or physical health assessment/follow-up.  Copyright violations fell to 31 (127 last fall, 247 fall before), which suggests irregular external monitoring.  RDs held 640 educational conduct meetings for potential drug and/or alcohol violations. Comparing fall 2012 to fall 2011, o drug violations (mostly marijuana) decreased from 97 to 85, o alcohol violations decreased for the second year (from 177 to 135), and o fewer students had more than one violation (from 40 to 13).  Residence hall staff and hall councils provided “late-night programming” every weekend in an effort to reduce behaviors involving alcohol and other drugs. 6 APPENDIX IV: University Dining Services Real Food Challenge The Real Food Challenge is the campus standard measure for sustainable food purchases with the goal to achieve a total of 20% Real Food A & B purchases. This year marked the first time of measuring over a 12-month period instead of just two fall months. “Real food” purchases represented 19.4% or $1,024,188. Ninety-six percent of the “real food” spending qualified as local or community-based. (As currently defined, Real Food A is food that qualifies for two or more Real Food Attributes – local and communitybased, fair, ecologically sound, and humane – while Real Food B is food that qualifies for just one Real Food Attribute. For example, eggs that qualify as local and humane are Real Food A, while eggs that are only local qualify as Real Food B.) Sustainability Programs & Initiatives    Increased the number of “Farm-to-Table” events to three per year, highlighting local and sustainable foods. Implemented Blue Cleaning technology in all dining locations helping to reduce the use of less sustainable cleaning agents. Expanded efforts to move toward zero waste in the three dining halls. 7 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan DATE: February 8, 2013 SUBJECT: Quarterly Report on Grants and Contracts PURPOSE: Informational Item Purpose of Submittal: Information from the Office of Research and Sponsored Programs concerning grant awards for the period October 1, 2012 – December 31, 2012 and fiscal year 2012/13. Supporting Information:  Grant awards/totals for the period 10/1/12 – 12/31/12  Grant awards for the fiscal year 2012/13 Grant Awards for the Period October 1, 2012 – December 31, 2012 The total amount of grants and contracts received this period was $ 1,958,260. This includes both new awards and additions to existing awards. # New Department AMSEC Anthropology Campus Compact Canadian American Studies Chemistry Child Development Award Total Awards 286,586.00 # Additions 1 80,898.00 1 225,000.00 1 77,495.00 2 123,864.00 1 1 9,281.00 1 988,411.00 5 Math 42,000.00 1 Science, Math & Tech Education 41,622.00 1 Shannon Point Marine Center 78,431.00 1 4,672.00 3 Huxley Woodring Total 1,958,260.00 12 1 8 SUBJECT: YTD Grant Awards Department 7/1/12- 10/1/12- 1/1/13- 4/1/13- Fiscal Year 9/30/2012 12/31/2012 3/31/2013 6/30/2013 2012-13 Admissions 8,000.00 AMSEC 305,000.00 286,586.00 591,586 Anthropology 193,564 80,898 274,462 Border Policy 19,160 - 19,160 Campus Compact 562,519 225,000 787,519 Canadian/American Studies 12,000 77,495 89,495 Chemistry 548,251 123,864 672,115 Child Development - 9,281 9,281 Economics 5,000 - 5,000 History 467,869 - 467,869 Huxley 70,905 988,411 1,059,316 Mathematics 35,000 42,000 77,000 Modern & Classical Lang. 21,481 21,481 Physical Education, Health & Rec 4,273 4,273 Science, Math & Tech Education 292,854 41,622 334,476 Shannon Point Marine Center 1,526,518 78,431 1,604,949 Woodring College of Education 720,440 $ 4,792,834 4,672 $ 1,958,260 Total - 8,000 $ - $ - 725,112 $ 6,751,094 GRANT AWARDS FOR THE PERIOD FUND 51160 56316 55846 51585 55756 55776 56298 DESCRIPTION Collaborative Research: P2C2 Landscape Effect on Cougar Populations Lake Whatcom Monitoring 2013 - 2015 Abegg Fellowship Add to Research Experiences for future SMTT Collections Inventory, Archeological Resources NW WA Oct, Nov, Dec 2012 NEW FUNDS 178,987 2,500 785,487 42,000 ADD'L FUNDS 41,622 80,898 Add to Bimetallic Phosphide Catalysts 32,000 56739 Conference Proceedings of Border Metrics 5,000 55835 Add to Judy Reservoir Algae 51145 55777 Year 3 - SOLAR: Tandem Waveguide Affordable Child Care Grant 55778 55773 College Access Challenge Grant Canadian Studies Center 51161 Epigenetic Methylation & Oxidative Damage 55906 55903 Add to Prof. Ed Advisory Board - Principal Add to Prof. Ed Advisory Board - Teachers 1,568 2,060 55907 Add to Prof. Ed Advisory Board - Counselor Year 4-Pacific Center, Ocean Science Ed Excellence 1,044 FUNDING AGENCY DEPT. TOTAL 178,987 2,500 785,487 42,000 41,622 P.I. A. Bunn D. Wallin R. Matthews K. Kitto G. Nelson DEPARTMENT Huxley Huxley Huxley S. Campbell M. Bussell Anthropology Chemistry Pacific Corridor Enterprise Council D. Alper CANAM 5,000 PUD #1 R. Matthews Huxley 3,380 NSF D. Patrick P Ashby AMSEC Child Dev 286,586 9,281 J. Hine D. Alper Campus Compact University of Washington CANAM 225,000 72,495 NSF S. Smirnov Chemistry 91,864 Puget Sound Ed Service District F. Rios F. Rios Woodring Woodring 1,568 2,060 F. Rios Woodring 1,044 S. Sulkin SPMC NSF Wildlife Society City of Bellingham NSF University of Washington WA State Department of Transportation Shell Oil SMATE 80,898 32,000 1,168,494 56707 3,380 286,586 9,281 Wash Student Achieve Council 225,000 72,495 Wash Student Achieve Council 91,864 78,431 Puget Sound Ed Service District Puget Sound Ed Service District University of Oregon 78,431 771,709 55093 56741 Tracking Trash: N Olympic Shoreline Marine Debris The TRI Performance Explorer Web Application 6,723 11,334 Jefferson County Environmental Council of States R. Green T. Abel Huxley Huxley 6,723 11,334 18,057 1,958,260 1,958,260 - WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Steve Swan, V.P. for University Relations DATE: February 8, 2013 SUBJECT: University Relations Report PURPOSE: Information Item Purpose of Submittal: A written report is provided on the recent activities of University Relations. Supporting Information: Report Attached 1 WESTERN WASHINGTON UNIVERSITY OFFICE OF THE VICE PRESIDENT FOR UNIVERSITY RELATIONS REPORT FROM THE VICE PRESIDENT TO THE BOARD OF TRUSTEES GOVERNMENT RELATIONS State Relations President Shepard and other WWU staff and faculty have been busy meeting with new legislators, leadership and the Executive branch to talk about the University’s budget request and the contributions Western can make to the economic and workforce needs of the State through our targeted decision packages in Engineering, Energy, SMATE and Veterans assistance. The 2013 Legislative Session began on January 14th and runs until April 28th. President Shepard, Steve Swan, Rich Van Den Hul and Bill Lyne have already spent hours in Olympia working with legislators on policy issues, capital and operating budget requests. State budget constraints continue to be a challenge in gaining funding for the important initiatives Western has put forward in both the operating and capital requests. Funding for K-12, tuition policy, GET, and Jobs will be dominant themes of the session for Western. In early January WWU hired a new Government Relations Specialist, Brad Sherman, a 2007 graduate of Western and a five year veteran of working in the legislature. We are thrilled to have him onboard and he has already become a very important part of our team efforts in Olympia. Federal Relations President Shepard, Vice President Steve Swan, Associated Student’s President Ethan Gleemaker and AS VP for Governmental Affairs Patrick Stickney will visit with a number of members of the Washington Congressional delegation March 4-6. A number of visits will also be scheduled with government agencies. UNIVERSITY RELATIONS Economic Development The Northwest Economic Development Council officially became a part of the Whatcom County Council of Governments on Dec. 12. The WCOG voted unanimously to merge with the NWEC and to support its new mission in support of economic development in Whatcom County. The NWEC negotiations were led by its Executive Director Peggy Zoro. The NWEC executive committee includes Western VP Steve Swan who serves in an at-large position and the board of directors includes WWU Trustee Sue Sharpe and College of Business and Economics faculty member Hart Hodges. Print and Copy Services Western discontinued the printing operation of its Print and Copy Services on January 2, 2013. The continuing Copy Services offers the campus community copying with the latest in state of the art copiers. Copy Services will also manage all orders which require print press production by offcampus companies. This function will help Western entities receive the best in quality and pricing and will also help ensure the integrity of the Western brand. 2 Waterfront Development The Port of Bellingham will be hosting an Eco-District workshop on February 12. The workshop will involve representatives from the Port, the City of Bellingham, Western and other organizations which have interest in the physical development of the Bellingham waterfront property. Western representatives will be VP’s Rich Van Den Hul and Steve Swan and campus Sustainability Coordinator Seth Vidana. OFFICE OF COMMUNICATIONS AND MARKETING Our skilled professionals worked hard on a wide range of online, print, social media, video and graphic design communications and marketing, which included: Western’s Window magazine was honored by two regional awards for excellence in writing from the Council for the Advancement and Support of Education. The magazine editor is Mary Gallagher, and design is handled by Chris Baker. Our staff successfully placed a number of stories in the media, including research by Psychology Professor Ira Hyman on earworms and memory. His research was featured by NBC News,in an interview with National Public Radio (NPR) host Linda Werthheimer, in a story on the front page of the Bellingham Herald and in other regional media. We also assisted in placement of several guest columns in publications, including a column on teachers as heroes by Woodring Dean Francisco Rios in the Bellingham Herald following the Sandy Hook, Conn., school shooting, and another column on border reforms in the Puget Sound Business Journal by Don Alper, WWU director of the Center for Canadian Studies. New media coordinator Matthew Anderson has been working closely with our student interns not only to increase their understanding of and proficiency in social media, but also to allow them freedom to implement their own ideas in Western’s social media space, which has led to notable improvements. Matthew also is beginning a photo contest this week, taking submissions from community members of Western-related photos and displaying the winners in various places, primarily on our Facebook page. Also, Anderson, assistant director and marketing manager John Thompson and student interns are working to produce robust metrics on our use of social media. Among other marketing-related projects led Thompson, Communications and Marketing is currently working with the City of Bellingham to ascertain how university logos and a welcome message could be painted on the roadways in front of the Viking Union and on Bill McDonald Parkway. In addition, the branding of the university’s vehicle fleet of almost 100 vehicles has begun. Booking faculty speakers by Pam Smith through Western’s Speakers Bureau, including Economics Professor Hart Hodges, who spoke recently on the local Economic Forecast to the Whatcom County Association of Realtors. Completion of graphic design projects by Chris Baker and Derek Bryson with many campus offices, including: media guides for Athletics, website updates for Compass 2 Campus, brochures and posters for Canadian-American Studies, logo designs for Human Resources, MyWestern site redesign, poster designs for the Office of Sustainability’s Sweater Days campaign and multiple publications for Admissions, the WWU Foundation, Residence Life, and New Student Services. 3 Western Washington University Board of Trustees Agenda February 7, 8, 2013 FRIDAY, February 8, 2013 Location: Time: Talaris Conference Center, 4000 NE 41st Street, Seattle, WA Maple Conference Room, Building D 8:00 a.m. 1. CALL TO ORDER, APPROVAL OF MINUTES 8:00 – 8:05  Board of Trustees Meeting, December 13, 14, 2012  Special Board of Trustees Meeting, January 8, 2013 2. PUBLIC COMMENT 8:05 – 8:15 3. BOARD CHAIR REPORT 8:15 –8:25 4. UNIVERSITY PRESIDENT 8:25 – 8:35 5. ASSOCIATED STUDENTS 8:35 –8:45 6. FACULTY SENATE 8:45– 8:55 ACTION ITEMS 7. CONSENT ITEMS 8:55 –9:00  Approval of Winter Quarter Degrees  Construction Contract for Ridgeway Alpha Renovation ( PW661) 8. AWARDING OF HONORARY DEGREE 9:00 – 9:05 Presentation: Bruce Shepard, President 9:05 - 9:10 Discussion DISCUSSION ITEMS 9. RECRUITING STUDENTS OF COLOR 9:10– 9:20 Presentation: Eileen Coughlin, Sr. VP & VP for Enrollment & Student Services 9:20 – 9:30 Discussion 10. FRONT DOOR TO DISCOVERY 9:30 – 9:40 Presentation: 9:40 – 9:50 Discussion Steve Swan, VP for University Relations BREAK –9:50 – 10:05 (15 minutes) 11. CAMPAIGN UPDATE 10:05 – 10:15 Presentation: Stephanie Bowers, VP for University Advancement 10:15 – 10:25 Discussion 12. OLYMPIA UPDATE 10:25 – 10:35 Presentation: Sherry Burkey, Associate VP for University Relations 10:35 – 10:45 Discussion 13. SPECIAL REPORT A. WASHINGTON STUDENT ACHIEVEMENT COUNCIL (WSAC) 10:45 – 11:45 Presentation: Brian Baird, Citizen Member, WSAC and potentially members of the WSAC 14. INFORMATION ITEMS 11:45 – 12:00      Academic Affairs Report o Public Colleges & Universities Commit to 3.8 M Degree Boost in College Completion by 2025 o Benchmark Report – Ratio of Faculty to Administrators o Bachelor of Science in Nursing Degree, Woodring College of Education (Re-Instituting a Previously Authorized WWU Degree) Alumni Relations Report Annual Sustainability Report Annual University Police Report Capital Program Report     Development Report Mid-Year Housing and Dining Report Quarterly Grant Report University Relations Report 15. DATE FOR NEXT REGULAR MEETING: April 11, 12, 2013 16. ADJOURNMENT 17. LUNCH - Pacific Dining Room WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Approval of the Minutes PURPOSE: Action Items Purpose of Submittal: Approval of the Board of Trustees Meeting Minutes. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following minutes:   Approval of the Minutes of the Board of Trustees Meeting, December 13, 14, 2012 Approval of the Minutes of the Special Board of Trustees Meeting, January 8, 2013 Supporting Information: Minutes of December 13, 14, 2012 Minutes of January 8, 2013 DRAFT WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES December 13, 2012 1. CALL TO ORDER Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 3:00 p.m., December 13, 2012, in Old Main 340, Western Washington University, Bellingham, WA. Board of Trustees Betti Fujikado, Secretary Dennis Madsen Joseph Meyer Ralph Munro (via conference phone) Karen Lee, Vice Chair Sue Sharpe Dick Thompson Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Stephanie Bowers, Vice President for University Advancement Sherry Burkey, Associate Vice President for University Relations Paul Cocke, Director, University Communications Paul Dunn, Sr. Executive Assistant to the President Ethan Glemaker, President, Associated Students Catherine Riordan, Provost and Vice President for Academic Affairs Karen Stout, President, Faculty Senate Liz Sipes, Secretary to the Board of Trustees Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs 2. SPECIAL REPORTS A. ETHICAL DECISION MAKING: LESSONS DRAWN FROM RECENT CONTROVERSIES The Trustees of Western Washington University and the Board of Directors for the Western Washington University Foundation met jointly and with the leadership of the university to discuss shared responsibilities, concerns, and potential involving ethics, leadership and decision making. Dr. Craig Dunn, Associate Dean of the College of Business & Economics facilitated. 1 DRAFT Dunn, an expert in ethical decision making, conducts ethics training both as a consultant and a faculty member. Bruce Shepard, President opened the discussion by stating that ethical decision making is an important role for both of the Boards and the University President. Shepard noted that ethical decision making is also an academic study and part of our curriculum. Western has proposals to develop “Ethics across the curriculum,” so that ethical decision making is studied in all disciplines. Dunn led interactive discussion on several topics that require making ethical decisions. He cited recent controversial issues, e.g. Penn State, UC-Davis, and how those institutions failed in their ethical decision making. The Boards discussed the responsibilities associated with effective board governance, pressure from external stakeholders and respecting the institution’s mission. 3. EXECUTIVE SESSION At 4:15 p.m. Chair Zoro announced that the Board would convene in Executive Session for approximately 45 minutes to discuss personnel, real estate and legal issues as authorized in RCW 42.30.110. The Board reconvened in Open Session at 5:00 p.m. No action was taken. Meeting recessed at 5:00 p.m. 2 DRAFT WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES December 14, 2012 1. CALL TO ORDER, APPROVAL OF MINUTES Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 8:00 a.m. December 14, 2012, in Old Main 340, Western Washington University, Bellingham, WA. Board of Trustees Betti Fujikado, Secretary Dennis Madsen Joseph Meyer Ralph Munro (via conference phone) Karen Lee, Vice Chair Sue Sharpe Dick Thompson Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Sherry Burkey, Associate Vice President for University Relations Paul Cocke, Director, University Communications Paul Dunn, Sr. Executive Assistant to the President Ethan Glemaker, President, Associated Students Catherine Riordan, Provost and Vice President for Academic Affairs Karen Stout, President, Faculty Senate Liz Sipes, Secretary to the Board of Trustees Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs MOTION 12-01-2012 Karen Lee moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the minutes of the Board of Trustees Meeting, October 11, 12, 2012. Motion carried. 2. PUBLIC COMMENT Per Substitute House Bill 2313, time was provided for public comment at the October 12, 2012 regular meeting of the Board of Trustees. There were no requests for public comment. 1 DRAFT 3. RECOGNITIONS AND INTRODUCTIONS  Steve Hollenhorst, Dean, College of Huxley College of the Environment Catherine Riordan, Provost & Vice President for Academic Affairs, introduced Steven Hollenhorst, Dean of the Huxley College of the Environment. Hollenhorst began his appointment on September 1, 2012. He comes to Western from the University of Idaho, where he was associate dean in the College of Natural Resources. Prior to that, he served as a professor and program coordinator in the Division of Forestry at Western Virginia. Hollenhorst received his bachelor’s and master’s degrees from the University of Oregon and his doctorate from Ohio State University.  Ted Pratt, Dean of Students Bruce Shepard, President, recognized Ted Pratt, Dean of Students, for his receipt of The Whatcom Dispute Resolution Center (WDRC) 2012 Peace Builder Award. Pratt received the award for building peace through his daily activities, striving for awareness of diversity, overcoming barriers through understanding, and for increasing community connection between and within WWU and the surrounding community. Shepard noted that Pratt is one of three founders of the Brothers & Sisters of Whatcom County, a community support system for African-Americans moving to Whatcom County. He is a member of the board of the Boys & Girls Club, the board of the Whatcom County Selective Service, the selection committee for Miss Whatcom, and has assisted the Bellingham Police Department on diversity issues.  Peggy Zoro, Chair, WWU Board of Trustees Bruce Shepard, President recognized Peggy Zoro, Chair of the Board of Trustees, for her receipt of the Bellingham/Whatcom Chamber of Commerce & Industry’s Woman of the Year Award. Zoro has a 40-year career, mostly in banking. She is past chair of the Bellingham/Whatcom County Economic Development Council and most recently as director of the Northwest Economic Council. 4. BOARD CHAIR REPORT Peggy Zoro, Chair of the Board of Trustees, remarked on the annual joint meeting of the WWU Board of Trustees and the Western Foundation Board of Directors held on Thursday afternoon. This was an outstanding session on Ethical Decision Making and Craig Dunn, Associate Dean of the College of Business & Economics, did an excellent job of facilitating. Zoro also noted the annual Holiday Dinner and the Naming of the Chemistry Building in honor of Karen W. Morse for her contributions to Western. 5. UNIVERSITY PRESIDENT Bruce Shepard, President, said that the session on Ethical Decision Making was very useful. He noted that even when things are going well and there are no current problems, it is good for us to think through these issues. There are some rare, but high stakes situations, where you need to be clear on your ethics and values. 2 DRAFT Shepard briefly commented on:  Campaign Update – Western stands for Washington Campaign brochure was distributed in the BOT packet. This is a pocket-guide that gives information about Western and the campaign for volunteers and supporters. Shepard said that as of November 30th the campaign has raised in excess of $16 Million in gifts. Leadership for the campaign has been identified and will be announced at a later date.  Magazine Recognitions – US News and World Reports recently ranked Western as a highly ranked university that operates efficiently. Western and Gonzaga were the only universities in the state that received this ranking. Shepard said that Western is regularly recognized as the best university of its type in the West.  Diversity Task Force – as a result of a recent survey, Shepard has designated a task force to address the diversity climate issues on campus. 6. ASSOCIATED STUDENTS Ethan Glemaker, President, Associated Students, reported that the AS hosted a committee orientation session, fulfilling one of their goals to provide stronger support for AS committee members. Glemaker briefed the Board on the Washington Student Association’s (WSA) priorities for the 2013 Legislative Session. The WSA represents, serves and protects the collective interests of students attending public post-secondary institutions of higher education in Washington State and is the recognized voice of students to the Governor’s Office, Legislature and higher education institutions and agencies. WSA currently represents over 100,000 students through 9 student associations. A copy of the legislative agenda was included in the meeting packet. Western’s Associated Students 2013 legislative agenda priorities are 1) financial aid, 2) revenue, 3) access and attainment. 7. FACULTY SENATE Karen Stout, President of the Faculty Senate, updated the Board on recent activities of the Faculty Senate. The Senate has been revising the Faculty Handbook; the FS Executive Council met with the Chairs Governance Council; created a committee to explore online teaching options; and created an advisory group to look at academic honesty and ethical decisions. Stout said the Faculty Senate will also be working closely with the faculty and administration to understand ethics laws and obligations. 8. CONSENT ITEMS MOTION 12-01 -2012 Dennis Madsen moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the following consent item:  Approval of Fall Quarter Degrees 3 DRAFT   Approval of Construction Contract for Fraser Hall Renovation (PW657) Approval of Consultant Contract for Nash Hall Renovation (PW664) Motion carried. 9. APPROVAL OF 2013 SUMMER SESSION TUTITION AND FEES Bruce Shepard, President, noted that Summer Session programs are self-supporting programs, and that no state dollars are used. In the past, Western provided what was needed, when it was needed, via the method we chose, and charged what was needed to recover our costs. Today’s it is driven by Western’s strategic mission -- how can we take our strengths and apply them to the needs of the State of Washington We need to ask “What is the market price and can we recover our costs?” Catherine Riordan, Provost & Vice President, introduced Earl Gibbons, Vice Provost for Extended Education and Summer Session. Gibbons stated that at Western and around the nation, Summer Session enrollments have been rising steadily for a number of years but slightly decreased this year due to today’s economic circumstances and changing student behavior. Gibbons noted that last year 500 summer session students participated in activities, such as Western’s Study Aboard programs or online classes, but never came to campus. There is pressure for Western to deliver more online classes during the summer session. Western is proposing to raise Summer Session tuition and eliminate the registration fee for both resident and non-resident students. This adjustment would allow us to not only keep summer session enrollment growing, but also help students stay in school and graduate on time. MOTION 12-02-2012 Karen Lee moved, that the Board of Trustees of Western Washington University, upon recommendation of the President, approves the recommended Summer Session Tuition for Summer 2013: specifically that tuition be set at $227.00 per credit for undergraduate courses and $243.00 per credit for graduate courses. Non-resident students would pay tuition at $241.00 per credit for undergraduate courses and $257.00 for graduate courses. Student tuition will be charged on a per credit basis for Summer Session. The Summer Session Registration Fee will be eliminated for both resident and non-resident students. Motion carried. 10. FACILITY NAMING Bruce Shepard, President, noted that President Emeritus Karen Morse, contributed greatly to Western’s excellence as an institution during her tenure as president. It is a pleasure to recommend that we rename the Chemistry Building in her honor. 4 DRAFT Chair Peggy Zoro read Resolution No. 2012-10 To Name the Chemistry Building the Karen W. Morse Hall. BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY RESOLUTION 2012 – 10 A RESOLUTION TO NAME THE CHEMISTRY BUILDING KAREN W. MORSE HALL WHEREAS, KAREN W. MORSE served as the President of Western Washington University from 1993 to 2008; and WHEREAS, the quality, duration, and accomplishments of her leadership are of enduring value to the University and have earned her a special place in its history; and WHEREAS, KAREN W. MORSE’s scholarly accomplishments are as a Chemist and it is Western’s science buildings that were prominent among the major building expansions achieved under Dr. Morse’s leadership; and WHEREAS, her continuing association with the University will be of great honor, prestige, and value to the institution; NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Western Washington University, that the building formerly known as the Chemistry Building on the Western Washington University Campus be named KAREN W. MORSE HALL PASSED AND APPROVED by the Board of Trustees of Western Washington University at a meeting thereof duly held this 14th day of December, 2012. MOTION: 12-03-2012 Peggy Zoro moved that the Board of Trustees, upon the recommendation of the president, rename the building formerly known as the Chemistry Building on the Western Washington University Campus, be named the Karen W. Morse Hall. Motion carried. 5 DRAFT 11. GATEWAY COMPLEX PRESENTATION Richard Van Den Hul, Vice President for Business & Financial Affairs, said that the Gateway Complex pre-design project was completed in July 2012 and submitted to the Office of Financial Management (OFM). The Gateway Complex is included in our Ten Year Capital Plan and we have requested design funding in our next biennial budget request. This is a high priority project for Western, however we don’t know where it will rank in the state’s capital budget. Rick Benner, University Architect/ Director of Facilities Development and Capital Budget, presented a PowerPoint, “Academic Services and Performing Arts Facility Gateway Complex” that included the details of the predesign. Benner said that the Gateway Complex is a combination of two things – the addition and expansion of the PAC facility and the first potential parking structure on campus. He noted that Canada House and High Street Hall will need to be removed from the project site. Canada House is not in the historic registry, although it does have some historic value to the university. Benner described the details of the proposed new entrance to the campus and the floor plans of the facility. He noted that these are conceptual ideas, not the final design. There was discussion of the value of Canada House as to whether it should be relocated or demolished. It does not provide functionality, but it does have historic value to the university. It was noted that some entity that is specifically Canadian oriented be preserved in the Gateway Complex project. This idea has been incorporated into the pre-design of the facility. After further discussion, it was agreed that information will be gathered on what the university has done in terms of historic preservation and brought back to the Board. 12. MULTIPURPOSE FIELD PRESENTATION Rick Benner, University Architect/Director of Facilities Development and Capital Budget and Linda Beckman, Division Director of Budget & Administration in Enrollment and Student Services presented a PowerPoint of the Multipurpose Field Project Update. This field will serve both athletics and campus recreation, such as NCAA soccer team, rugby, flag football, ultimate Frisbee, etc. The current fields are approximately one-half the size of regulation fields and are used only for intramural sports. The proposed field is larger in order to hold concurrent games. Benner and Beckman briefed the Board on the elements and the cost of the multipurpose field, including the turf field, lighting & fencing, spectator seating team benches, restrooms, etc. Benner said that with the exception of the turf, they will be finalizing the components of the project to go out for public bid. The turf will be executed under a national contract. At the April Board meeting they will ask for Board approval of the contractor for the public works portion so that construction can begin in May and completed in November. Richard Van Den Hul, Vice President for Business & Financial Affairs noted that the Multipurpose Field is not a state funded project, but a partnership project. The field will be named the Robert S. Harrington Field to acknowledge the large donation from the Harrington family. At 10:00 a.m. Chair Zoro announced a 15 minute break. The meeting reconvened at 10:20 a.m. 6 DRAFT 13. EDUCATIONAL NEEDS IN THE KITSAP PENINSULA Catherine Riordan, Provost & Vice President for Academic Affairs, Earl Gibbons, Vice Provost for Extended Education, Brian Burton, Dean of the College of Business & Economics, and Steve Hollenhorst, Dean of the Huxley College of the Environment updated the Board on the educational needs in the Kitsap Peninsula. Riordan said that Western has been actively involved in the Kitsap Peninsula. Programs are currently offered in Port Angeles, Bremerton, Everett, Poulsbo, and Port Gamble. People in the Kitsap Peninsula are requesting more access to four year degrees and Western is working towards expanding our existing programs to meet those needs. We are currently involved in a Needs Analysis. Gibbons said that Western’s current programs are self-sustaining as would future programs. Our two partners, Olympic College, with campuses in Bremerton, Poulsbo and Shelton, and the Bremerton & Peninsula College in Port Angeles, are assisting with a comprehensive survey of the current students and alums to find out their types of interests. We have also met with nine CEO’s and major employers in the Kitsap region to find out what their needs are. In the next six weeks we hope to have a substantial amount of data to identify exactly what is the nature of the needs. Burton noted that he will be traveling to the Kitsap Peninsula again to talk with more business people. In response to a question, Gibbons said there is need for programs in business management, accounting, as well as innovation, and sustainability. 14. ENTREPRENEURSHIP AND THE 21ST CENTURY GRADUATE Catherine Riordan, Provost and VP for Academic Affairs, said that several new developments have emerged out of our six-year planning efforts. Brian Burton, Dean of the College of Business and Economics, reported that there is an initiative to establish a university-wide program leading to a minor in Entrepreneurship. Students across campus are interested in and have an aptitude to start their own organizations for multiple purposes – commercial gain or social good, or a combination of both. The university-wide entrepreneurship program will have different entices that reflects the entices of Western’s students. Craig Dunn, Associate Dean of the College of Business and Economics, and Ed Love, Professor of Marketing, reported on the need for entrepreneurship and innovation education and preparation in the 21st Century. Burton reported that there will be a new hire to lead the program and that person will be named the David Cole Professor of Entrepreneurship, reflecting a donor’s generous gift. 15. WESTERN READS Catherine Riordan, Provost & VP for Academic Affairs said that the Western Reads program introduces new students to Western to a broad socially responsible inter-disciplinary perspective as soon as they come to campus. 7 DRAFT Steve Vanderstaay, Vice Provost for Undergraduate Education, said that Western Reads is a campus-wide reading program for incoming freshmen and transfers. The program is designed to provide an academic first-impression of the university, introducing new students to Western as a campus in which engaging intellectual discussion occur both in and outside of class. Students are provided the book at the Summer Start orientation and asked to read it in anticipation of their studies at Western. Dawn Dietrich, Associate Professor of English and Director of the Western Reads Program, and Shurla Thibou, Instructor of Women’s Studies, talked about the program and this year’s book, The Immortal Life of Henrietta Lacks. The Western Reads program offers an author visit, student hosted events, panels, guest speakers and other events for the year. Thibou explained how she incorporated the book into her Women’s Studies classes. A copy of the book was distributed to the Trustees. 16. 50/50 by 2020 Sherry Burkey, Associate Vice President for University Relations, updated the Board on the the Council of Presidents’ legislative proposal, 50/50 by 2020. The COP proposes getting back to a ratio of 50% tuition funding and 50% state funding by the year 2020. If the state invests $225M dollars in the six four-year institutions ($1 Billion by 2020 to reach 50/50 funding), each institution would guarantee they would freeze tuition in the current biennium. The outcomes from the proposal would be that the institutions would be able to deliver on the state needs – increase access, more stem graduates, more affordable opportunity for students. Burkey said the proposal syncs with the request from the community colleges and with the issues around totally funding K – 12. Western would receive approximately $18 - $19M dollars in this proposal and would be able to fund our top decision packages. The Council of Presidents will go public with the proposal in January 2013. 17. OLYMPIA UPDATE Sherry Burkey, Associate Vice President for University Relations, distributed copies of the WWU 2013-15 Operating Budget Request’s top items and their costs. Burkey said we are facing a challenging situation with 30% new legislative members, a new governor, and challenges in the leadership in the Senate. Committee assignments are unknown. The legislative session begins January 14th. Governor Gregoire’s budget is out December 18th and the new governor will issue his new budget in January. Burkey said they are hopeful there will be reinvestments in higher education. 18. AUDIT COMMITTEE REPORT Dick Thompson, Chair of the Board Audit Committee reported on the Audit Committee Meeting on Thursday, December 13. The committee:  Approved the minutes of the October 11, 2012 Audit Committee Meeting 8 DRAFT        19. Met in an Exit Conference with the State Auditor’s Office. All our audits were clean and the State auditors complemented Western’s staff. Heard that a Procurement Card audit will be held on WWU’s campus. The report will be published in April 2013. Heard that WWU will contract with the State Auditor’s Office to perform financial statement audit services for FY 2013. Received a draft of POL – BFA100.05, Business and Financial Investment Policy for Western Washington University. Heard updates from the Office of the Internal Auditor Met in private with President Shepard as required by the Audit Committee Charter, General #2 Met in private with the Internal Auditor as required by the Audit Committee Charter, Internal Audit Program: #8 INFORMATION ITEMS  Academic Report Provost Riordan provided a written report on the Fall New Student Profile Report and Quarterly Enrollment Statistics  Admissions and Enrollment Summary Vice President Coughlin provided a written report on the university’s Admissions and Enrollment Summary  Alumni Association Report Vice President Bowers provided a written report on the university’s Alumni Relations activities.  Capital Program Report Vice President Van Den Hul provided a written report on the university’s capital projects.  Development Report Vice President Bowers provided a written report on activities of the Western Washington University Foundation.  2nd Year Survey Report Vice President Riordan provided a written report from John Krieg, Office of Survey Research and a link to the Spring 2012 Follow-up Survey of Freshmen Who Entered Western in Fall of 2010 – Descriptive Statistics – Report 2012-04  The Essential Learning Outcomes FYI Only – Information was provided for those who were unable to open attachment at the October 12, 2012 Board of Trustees Meeting  Student Right to Know/Clery Act Vice President Coughlin provided the Board of Trustees with information regarding Western Washington University’s compliance with the federal Jeanne Clery Disclosure of Campus 9 DRAFT Security Policy and Campus Crime Statistics Act.  University Relations Report Vice President Swan provided a written report on the recent activities of University Relations.  2011 Annual Financial Reports 2011 Annual Financial Reports were included for Western Washington University, Housing & Dining, Wade King Student Recreation Center, Associated Students Bookstore, and Parking Services. 20. MEETING EVALUATION & FUTURE AGENDA TOPICS 21. DATE FOR NEXT REGULAR MEETING: December 13, 14, 2012 22. ADJOURNMENT The meeting adjourned at 11:50 a.m. 23. LUNCH The Board of Trustees was joined by Jeff Wright, Dean of the College of Sciences & Technology, Kathy Kitto, Acting Vice Provost for Research/Dean of the Graduate School, Greg O’Neil, Associated Professor of Chemistry and Andy Bunn, Associate Professor, Environmental Sciences. They enjoyed a presentation on Research Opportunities for Students with Leading Faculty on Critical Topics. 10 WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES SPECIAL MEETING January 8, 2013 1. CALL TO ORDER Chair Peggy Zoro called the special meeting of the Board of Trustees of Western Washington University to order at 12:08 p.m., January 8, 2013, in Old Main 413, Bellingham, Washington. Board of Trustees Karen Lee, Vice Chair Dennis Madsen Joseph Meyer Ralph Munro Sue Sharpe Peggy Zoro, Chair Western Washington University Bruce Shepard, President Wendy Bohlke, Assistant Attorney General Stephanie Bowers, Vice President for University Advancement Mark Brovak, Senior Director and COO, University Advancement Sherry Burkey, Associate Vice President for University Relations Steve Hollenhorst, Dean, Huxley College of the Environment Paul Mueller, Risk Manager, Environmental Health & Safety Catherine Riordan, Provost & VP for Academic Affairs Brian Sullivan, Assistant Vice President, Business & Financial Affairs Steve Swan, VP for University Relations Jerry Thon, President, Western Foundation Board of Directors Rich Van Den Hul, Vice President for Business and Financial Affairs Manca Vallum, Director of Development for the Sciences, Western Foundation II. EXECUTIVE SESSION At 12:08 p.m. the Board convened in Executive Session to discuss real estate matters as authorized in RCW 42.30.110. At 12:53 p.m. the Board convened in Open Session. No action was taken. III. ADJOURNMENT The meeting adjourned at 12:53 p.m. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: Public Comment Period PURPOSE: Information Item Purpose of Submittal: Substitute House Bill 2313, effective June 7, 2012, restates that governing boards of all institutions of higher education follow procedures for open public meetings in the Open Public Meetings Act. It also requires that Governing boards provide time for public comment at regular meetings. Persons wishing to comment will sign in between 7:45 – 8:00 a.m. the day of the Board of Trustees meeting. The signup sheet will be given to the Board Chair at 8:00 a.m. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Peggy Zoro, Chair, Board of Trustees DATE: February 8, 2013 SUBJECT: Board Chair Report PURPOSE: Information Item Purpose of Submittal: Board Chair Peggy Zoro will report to members of the Board, and the university president and his staff, topics related to the Board of Trustees: WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: President’s Report PURPOSE: Information Item Purpose of Submittal: President Shepard will present brief reflections on issues of interest to the Board. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard on behalf of the Associated Students DATE: February 8, 2013 SUBJECT: Associated Students PURPOSE: Associated Students Report Purpose of Submittal: AS President Ethan Glemaker will brief the Board of Trustees on recent activities of the Associated Students. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard behalf of the Faculty Senate DATE: February 8, 2013 SUBJECT: Faculty Senate PURPOSE: Information Item Karen Stout, Faculty Senate President, will brief the Board on recent activities of the Faculty Senate. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Consent Items PURPOSE: Action Items Purpose of Submittal: Approval of the university recommendations provided on the consent item agenda. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following consent items:   Approval of Winter Quarter Degrees Construction Contract for Ridgeway Alpha Renovation, PW661 Supporting Information: Materials supporting the consent item agenda are attached. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan DATE: February 8, 2013 SUBJECT: Approval of Degrees PURPOSE: Action Item Purpose of Submittal: Board of Trustees responsibility to approve awarding of degrees Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, on recommendation of the faculty and subject to the completion of any unmet requirements, approves awarding undergraduate and graduate degrees to the candidates listed in the files of the Registrar and Graduate Dean, for Winter Quarter 2013, effective March 23, 2013. Supporting Information: Lists on file with the Registrar and Graduate Dean. Students Undergraduates Masters Winter 2013 Comparison: Winter 2012 (Applications processed to date) (Actual students graduated) 460 548 35 28 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Van Den Hul DATE: February 8, 2013 SUBJECT: Construction Contract for Ridgeway Alpha Renovation, PW 661 PURPOSE: Action Item Purpose of Submittal: Award a construction contract for the Ridgeway Alpha renovation, PW 661. Contract award following Board action. Construction to start June 19, 2013. Proposed Motion: MOVED that the Board of Trustees of Western Washington University, upon the recommendation of the President, award a contract to Faber Construction Corporation, Lynden, WA, for the amount of $1,450,000 (base bid, plus Alternate 1) for the Ridgeway Alpha renovation, PW 661. Supporting Information: This project includes upgrading fire alarm and detection systems, installing a fire suppression system (sprinklers), abating and replacing flooring in student rooms, and lighting upgrades. This project was advertised for competitive bidding on December 5, 2012, with the bid opening held on January 11, 2013. Four bids were received by the University (see below bid summary). King Architecture, Bellingham, WA, prepared the plans and specifications for this project. Project award of the contract is also contingent on the approval of the contractor’s Responsibility Criteria submittal. Bid Summary Base Bid Alt. 1 Add Roller Shades Total Base Bid & Accepted Alternate CDK Construction Faber Tiger Construction Colacurcio Construction Services Inc. Corp. Brothers Inc. Ltd. $1,727,000 $1,513,000 $1,496,000 $1,438,000 $15,000 $13,944 $14,400 $12,000 $1,742,000 $1,526,944 $1,510,400 $1,450,000 Source of Funding: Housing & Dining System – Non-Appropriated WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: February 8, 2013 SUBJECT: Awarding an Honorary Degree PURPOSE: Action Item Purpose of Submittal: Pursuant to RCW 28B.35.205, the Board of Trustees, upon recommendation of the Faculty Senate, may authorize the awarding of honorary bachelor's, master's, or doctorate level degrees to individuals “in recognition of their learning or devotion to education, literature, art, or science.” Western Washington University Board of Trustees Rules of Operation, Section 2.3 Authority Reserved by the Board, authorizes the awarding of honorary degrees [Section 2.3(f)]. The Faculty Senate Executive Council is responsible for reviewing nominations and recommending to me candidates for honorary degrees. I then select from among the nominees and, prior to sharing the possibility of such an award with the potential recipient, consult with the Chair of the Board of Trustees. These steps have been completed with regard to the recommended action I am now very pleased to bring before you. I recommend that the Board approve awarding an Honorary Doctorate of Humane Letters for Noemi Ban. The degree would be conferred by the Woodring College of Education. We expect to award the degree as a part of the Winter Commencement where we would also have the privilege of hearing from Mrs. Ban as our commencement speaker. Background information on Mrs. Ban is available here: http://www.wce.wwu.edu/Resources/NWCHE/noemiban/. To briefly summarize: Ban, a Holocaust Survivor, became a public Holocaust speaker, giving lectures nationally and internationally. In 1998 she received the Golden Apple Award which recognizes individuals and programs making a dramatic difference in Washington state education in grades pre-K through 12. In 2003 she wrote Sharing Is Healing: A Holocaust Survivor’s Story, an autobiography of her experiences during the Holocaust and as a public speaker. In 2007 her life was made into the documentary film My Name is Noemi. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon recommendation by the President, award the degree Doctorate of Humane Letters, Honoris Causa to Noemi Ban. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan and Senior Vice President Eileen Coughlin DATE: February 8, 2013 SUBJECT: Recruiting and Supporting Students of Color PURPOSE: Discussion Item Purpose of Submittal: The purpose of this session is to engage the Board in a discussion on broadening our recruitment efforts as part of our continued commitment to recruiting and yielding a diverse student body at Western. Supporting Information: Attached are some examples of the many pre-college and recruitment strategies and partnerships currently in place which are critical to our ability to attract a diverse group of students to Western. Bellingham’s location presents some challenges in attracting underrepresented students and the added cost of paying for housing in addition to tuition can be a barrier. Programs such as Compass to Campus are opening up the local pipeline; however, the majority of our prospective students come from King County. In general, multicultural, first generation, and students from low socioeconomic backgrounds often do not see college as an option (financially, socially, and/or culturally) and very often attend a college or university based on geographic and cost considerations. In order to relocate it is critical that the University community is welcoming and inclusive and supportive of both the students and their family members. Attachment: Recruiting and Supporting Students of Color Western has been successful in attracting students from a diverse array of backgrounds through specific and intentional strategies that (1) provide early outreach in elementary and secondary schools identified to have high numbers of students from traditionally underrepresented and disadvantaged backgrounds, (2) increase visibility to Western (virtual and on campus) and to scholarship opportunities that make college a more viable option, and (3) help them and their families understand and simplify what can appear to be a complex system (e.g. admissions process, filing for financial aid) for enrollment. Their demonstrated success as alumni and members of our workforce are critical components to attracting future students and enhancing the reputation of this institution. In 1980, students of color enrolled at Western represented just 3.7% of the student body (n=388). Since that time, Western has seen a growth in the number of students of color attending to fall 2012 figures of 21.3% (n=3,156). Pre-College Outreach  Compass 2 Campus: Over 900 local 5th graders visited Western in October of 2012 as part of the annual tour that is the kickoff to the mentoring relationship that begins between these 5th graders and students from Western Washington University and Whatcom Community College. Currently, students in grades five through seven from participating Whatcom and Skagit County schools are mentored in the program. As these students progress through middle and high school, the C2C mentors will follow them, supporting their achievement toward graduation. Since the program’s inception 3 years ago, Western students have provided nearly 70,000 hours of mentoring.  Migrant Youth Initiative: According to a presentation by Dr. Maria Timmons Flores, “Migrant youth face many barriers in their pursuit of a quality education. They come from families who are poor and are often socially marginalized due to language, culture, mobility and immigration status.” Woodring College of Education is taking active steps to address these barriers. Initiatives include migrant youth leadership conferences, a course offering (TESL 497: Building Bridges with Migrant Youth), service learning efforts in migrant communities, youth community action projects, and utilization of an AmeriCorps Retention Project Specialist.  Youth 4 Real: A unique mentoring program that matches secondary education majors at Western Washington University with youth from Shuksan Middle School. Through program participation, both youth and mentors benefit by developing leadership skills, having access to safe learning environments, building relationships, and engaging the community through action projects. Partners in the program include Shuksan Middle School, Western’s Center for Service Learning, Woodring College of Education, and the Whatcom Community Foundation  Youth Outreach Initiative: A collaborative program between the Center for ServiceLearning and Woodring College of Education that links more than 200 teacher education students with 12 local elementary, middle and high schools and four non-profit agencies in the community. These mentors and tutors provide one-on-one or small group support for over 650 K-12 students through more than 4,000 hours of service annually. At the partner sites they support youth who are: English Language Learners; enrolled in special education; adjudicated youth; pregnant teens or new mothers; working in special programs designed to help them think about college; working toward a general education degree; engaging in community service projects; or demonstrating low literacy skills. Making Western a Reality  Admissions Partnerships and Strategic Travel: Admissions staff, in particular the Multicultural Outreach Admissions Counselor, builds active partnerships across the state to develop an outreach and travel plan that is strategic and focused on establishing quality contacts through events such as group visits, college fairs, and presentations. Ongoing statewide partnerships include College Access Now (CAN), a communitybased organization in Seattle; the College Success Foundation (CSF), and the Northwest Alliance for College Access. Here is an example of Washington High Schools by Organization that are part of the 2012-13 travel plan. Schools are coded by county. County codes: King (K), Pierce (P), Snohomish (S), Whatcom (W), Yakima (Y) College Success Foundation College Bound Scholarships In Educational Service District (EDS) 189 Federal Programs (e.g. Upward Bound, TRIO, AVID) Henry Foss High School (P) Lincoln High School (P) Mariner High School (S) Foster High School (K) Lynnwood High School (S) Evergreen Complex (K) Stadium High School (P) Mount Tahoma High School (P) Highline High School (K) Cleveland High School (K) Garfield High School (K) Everett High School (S) Ferndale High School (W) Clover Park High School (P) Tyee Complex (K) College Access Now West Seattle High School (K) Franklin High School (K) Squalicum High School (W) Mount Vernon High School (W) Burlington Edison High School (W) AC Davis High School (Y) Eisenhower High School (Y)  College Bound Scholars: The College Bound Scholarship program encourages lowincome, middle school students to choose a path that will lead to educational success after high school. The program promises tuition (at public institution rates) and a small book allowance for income-eligible students who sign up in the 7th or 8th grade, work hard in school, stay out of legal trouble, and successfully apply to a higher education institution when they graduate. The Office of Admissions took the initiative to reach out to high school counselors, community-based organization advisors, and college access programs to identify and recruit College Bound Scholars. As a result, Western Washington University was the only four-year public institution to award College Bound Scholarships to prospective freshmen by May 1, 2012. A total of 484 prospective freshmen were awarded $8,510 via the College Bound Scholarship program. Admissions partnered with Washington College Access Now and Northwest Alliance for College Access for program support and grant funding of College Bound Scholars outreach initiatives.  Costco & Western Leadership Scholars Program: Costco has been an ongoing contributor to Western through scholarship dollars that support the Western Leadership Scholars (WLS) Program, a leadership development program aimed at a diverse and academically strong group of incoming freshmen. Over the last 5 years, 73 diverse students have received support from Costco, with 24 currently enrolled as Western Leadership Scholars in a selection class of 48 students. Students selected for WLS are recruited for and selected by the Office of Admissions based on their academic abilities, but most importantly, their interest, record in, and potential to develop as leaders. WLS members are invited into an intensive experience during their first year which provides engagement activities that bestow personal and programmatic support to help these high-potential leaders. By participating in the program, WLS students further develop and refine their leadership abilities, which in turn promote their success and retention so that they can reach their full potential.  MAP (Multicultural Achievement Program) Overnights: The MAP Scholarship is awarded each quarter to freshman and transfer students whose application for admission demonstrates an ongoing commitment to multiculturalism and/or diversity. Recipients of the MAP Scholarship receive a tuition reduction for their first year, and some awards are renewable. The program was revamped to include an overnight program, a yield reception, and specialized outreach based on scholarship selection.  Virtual Presence: Many prospective students face financial and/or geographical barriers to visiting campus. The Office of Admissions has recently implemented two new initiatives aimed at broadening and modernizing its marketing to prospective students. Western is partnering with CollegeWeekLive, a company that coordinates online college fairs, to enable prospective students to visit Western’s virtual booth and learn about Western through photographs, documents and even “chatting” with Admissions Counselors. In addition, Western has worked with YouVisit to create a virtual campus tour that students can take on their laptops, tablets or mobile devices. The virtual tour features video, 360-degree panoramic photographs, and information shared in the voices of Western’s own student tour guides. The Enrollment Process: Keeping it Simple and Supportive  Access Program: Based on the student’s academic abilities and potential to benefit from the services, Student Outreach Services, in coordination with the Office of Admissions, invites students to participate in the Access Program. Access is a year-long program designed to help first-year students make a successful transition from high school to college. Research shows that students who are academically and socially engaged in their college environment graduate at higher rates than those who are less involved. The Access Program helps to ensure that these students remain engaged and involved during their first year, better enabling them to be successful for the remainder of their college career.  ANSLAMP (All Nations Louis Stokes Alliance for Minority Participation): Student Outreach Services (SOS) and the College of Sciences and Technology (CST) have joined together to make available additional resources (e.g. a quarterly stipend, conference and internship opportunities, mentoring options, research potential) through the ANSLAMP program. ANSLAMP is funded by the National Science Foundation, with the goal of increasing the number of Native American students successfully completing degrees in Science, Technology, Engineering and Mathematics (STEM). This goal is accomplished through direct participant support and collaborations with partner institutions. ANLSAMP is designed to serve a geographically diverse alliance of 11 state and private institutions and 25 tribal colleges and universities located within 13 states.  College Goal Sunday: Each year, Financial Aid Counselors volunteer on-site, professional assistance for completing the FAFSA (Free Application for Federal Student Aid) at College Goal Sunday events at high schools throughout Whatcom County. College Goal Sunday is a national program designed to promote access to higher education among financially-needy students in our country, including many at-risk and first-generation students of color. Staff recently completed events at Bellingham, Ferndale, Lynden, Meridian, Mount Vernon, Sehome, Squalicum and Stanwood high schools, serving 366 students and their families. This is a 185% increase over the number of students served in 2011. Approximately 41% of these students also selfidentified as being eligible for the College Bound Scholarship program.  Communication Strategy and Messaging: Admissions has redesigned its communications to be more personal to different groups of multicultural students and to send messaging that resonates with students and depicts an environment where they “fit.” Some email messages and materials are provided in English and Spanish.  Designated Staff: There are a number of staff with roles specific to multicultural outreach and recruitment. These include a Multicultural Outreach Admissions Counselor, a recruiter for Fairhaven who often accompanies Admissions staff at college fairs, a Recruitment and Retention Specialist in Woodring College of Education, a 50/50 Admissions and Financial Aid Counselor fluent in Spanish, and a Financial Aid counselor designated as a liaison to Northwest Indian College.  Family Support: New Student Services/Family Outreach, with financial assistance from Student Outreach Services, annually sponsors family members of the 300 most financially needy freshmen to attend family orientation and Summerstart.  Financial Assistance: Financial Aid staff refrains from automatically certifying private alternative loan applications received from students who have not filed the FAFSA. Instead, staff intervenes with financial aid counseling to encourage students and their parents to file the FAFSA first to be considered for better sources of financial aid before considering private alternative loans, which are a more expensive option. Firstgeneration students, including students of color, are more likely to apply for a private alternative loan before filing a FAFSA, which can unnecessarily add to their loan debt.  Helping Admit New and Diverse Students (HANDS): A mentoring initiative meant to provide underrepresented high school students access to resources and information regarding college education, admissions, financial aid, and the Western experience. HANDS participating schools (Ferndale, Mt. Vernon, and Squalicum high schools) are matched with HANDS mentors from Western who will help high school students evaluate their educational goals and provide the resources and support to achieve them. Participants interact with HANDS Mentors through small group interaction, informational workshops, and general informal advice about college.  Mid-Winter Tour: Admissions staff has implemented the Mid-Winter tour targeted at schools with concentrated numbers of multicultural students. Each school selects a program of interest (application review session, essay workshop, click submit workshop, etc.) and Admissions counselors then bring that program to the school during the month of January with the intent of helping students finalize their college applications.  Multicultural Initiative in the Marine Sciences (MIMSUP): The National Science Foundation-funded MIMSUP program is designed to increase diversity within the next generation of marine scientists. Participants receive intensive training in the marine sciences and in professional opportunities available to those who choose this career path. Applications are encouraged, in particular, from U.S. citizens belonging to groups currently underrepresented in the marine sciences (i.e., Native Americans, Alaskan Natives, African Americans, Latino/Hispanics and Pacific Islanders). Interest in this program at Western has exceeded expectations.  Orientation: New Student Services/Family Outreach provides the platform through orientation events for new students and family members to connect with programs and resources including the Ethnic Student Center, Student Outreach Services and AS organizations.  SACNAS (Society for the Advancement of Chicano and Native American Students): A Western student chapter recently formed to help reach out to Hispanic/Chicano, Native American and other historically underrepresented students in STEM (science, technology, engineering and technology) related fields. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Steve Swan, V. P. for University Relations DATE: February 8, 2013 SUBJECT: Front Door to Discovery PURPOSE: Discussion Item Purpose of Submittal: Steve Swan, Vice President for University Relations, will give a presentation on the proposed Front Door to Discovery Program. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Campaign Update PURPOSE: Discussion Item Purpose of Submittal: Stephanie Bowers, Vice President for University Advancement and Executive Director of the WWU Foundation, will provide an update to the board on the Western Washington University campaign. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Sherry Burkey, Associate Vice President for University Relations DATE: February 8, 2013 SUBJECT: Olympia Update PURPOSE: Discussion Item Purpose of Submittal: Sherry Burkey, Associate Vice President for University Relations, will give an update on the 2013 legislative session. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: February 8, 2013 SUBJECT: Washington Student Achievement Council Purpose of Submittal: Brian Baird, Citizen Member of the Washington Student Achievement Council (WSAC) will discuss the development of a 10-Year Roadmap to increase Washington’s educational attainment level. Supporting Documents: Critical Crossroads: A Call for Action, The 2012 Strategic Action Plan for Educational Attainment. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Alumni Association Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Alumni Relations activities. Supporting Information: Alumni Association memberships continue to be a key indicator in engagement with and support of the University. We have experienced a 28% increase in number of members (3,355) and a 14% increase in members who have made a gift over this time last year. Simultaneously, we have reduced attrition of members from 23% to 16% since July 1, 2012. We continue to see a steady rise in engagement with our alumni via social media and steady open rates for our email communications leading up to events. • Open rates for all e-communications range from 14%-20%, with open rates for Washington events at 17%-20% • Online community engagement has experienced a 12.3% increase since July 2012 Ongoing broad-based engagement opportunities continue to be a focus. Since July 2012, more than 2,600 alumni, family and friends have attended Alumni Association events and programs, which is an 18% increase over this time last year, of which 10% make a gift in the month they attended an event. We have experienced a 58% increase in the number of young alumni attending events. The Alumni Association is focused on fostering a culture of philanthropy and exposing alumni who live outside of Washington to the current needs and mission of the university. Alumni Association Board member nominee Harley Tat ’96 hosted seven alumni couples in his Los Angeles home last month to begin discussions with how to strengthen the Western alumni community in the LA area in order to better serve Western. Harley, a Seattle native, is a veteran producer and Emmy award winning writer in the entertainment business, having directed and produced some of the most influential shows of our time including A Current Affair, Extra, Hard Copy, Blind Date, “You’ve Been Sacked” for ABC’s venerable Monday Night Football, and multiple films for A&E and HBO. RECENT PROGRAMS: Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 12/13 Senior Celebration 12/15 Graduation Broad Based Alumni Programs 12/6 Western in San Diego Networking Event 1/10 CWU vs. WWU pre-game event 1/19 Alumni Event at Harley Tat’s, Los Angeles 1/22 Executive Committee meeting 1/26 Alumni Board of Directors Meeting—Wing Luke Museum 1/29 Dining with Vikings with Bob & Kim Warshawer UPCOMING PROGRAMS: Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 3/21 Senior Celebration 3/23 Graduation 6/12-13 Senior Celebration 6/15 Graduation Broad Based Alumni Programs 1/31 Larry Estrada Jr./TJ Martin Event, Undefeated screening—Frye Museum, Seattle 2/1 Fairhaven/Student Alumni Event 2/8 WWU Alumni in Tokyo Wine Tasting Event, Tokyo 2/13-15 CASE Conference in Portland—Back2 Bellingham team presentation on 2012 B2B Success 2/28 Shakespeare’s “Twelfth Night” pre-show reception—Campus – Sold out! 3/2 Curling in Canada – Sold out! 3/2 Tour La Brea Tar Pits, LACMA and Hollywood Vaults with WWU Alumni! (Round trip from San Diego) 3/6 Wine & Cupcake Tasting with Campus Alumni & Members--campus 3/15 Mariners Spring Training Game & Reception, Tempe, Arizona 3/16 WWU Night Out at Everett Silvertips Hockey 3/29 WWU Night Out at Portland Trail Blazers, Portland 4/10 Rebecca Skloot, Western Reads author—PAC 4/16 Executive Committee Meeting 4/18 Student Alumni Member Coffee Hour with Employers prior to Career Fair—Campus 4/19-28 Travel Program: Antebellum South Riverboat Cruise 4/20 Alumni Board of Directors meeting 4/20-28 Travel Program: Mediterranean Marvels 5/16 Alumni Awards programs and dinner 5/16-19 Back2Bellingham Alumni & Family Weekend 5/18 Golden Vikings Brunch & Induction Ceremony— Class of 1963 6/21 Alumni Board of Directors Meeting & Strategic Planning session Western Sustainability Report 2012 This Western Sustainability Report for 2012 contains highlights of the initiatives, projects, and curriculum from departments and organizations across campus over the last year. This annual report describes many, but not all, of the curriculum and research developments, operational strategies, administrative activities, and outreach efforts that contribute to the character of Western Sustainability. This document outlines Western’s progress in three broad areas – Academics, Operations & Planning, and Administration and Engagement – following the model set forth by the Sustainability Tracking and Rating System (STARS), a campus sustainability assessment tool created by the Association for the Advancement of Sustainability in Higher Education. These categories are quite permeable, as many academic undertakings include strong connections to campus operations, and operational programs by necessity need to reach out to the campus for success. At the end of 2012, Western’s efforts stand at a mid “silver” rating, placing the University roughly in the middle of the pack of campuses nationally striving for a sustainable future. Since the last edition of the Western Sustainability Report, the University has seen an increased integration of sustainable thought and activity throughout campus. Academics Curricular sustainability initiatives exist in every college on Western’s campus and, in many cases, these independent programs are working toward complementary goals. Over 100 Western faculty engage in teaching, research, or service with a sustainability component.    Business and the Environment Major A new joint minor between Huxley College and the College of Business and Economics has been proposed and will be going to the Academic Coordinating Committee in February for approval. This new degree track will use both existing courses, as well as three new classes in Business and Marketing, to round out the major. This degree program is in response to great desire among Western students to learn more about the “greening of business” and a job market ready to receive such graduates. Energy Policy Minor The newly formed Institute for Energy Studies is now offering a Minor in Energy Policy, drawing on classes from the College of Business and Economics, Huxley College of the Environment, and the College of Sciences and Technology. Also under development are BA and BS degrees, both integrating energy research and outreach with a unique interdisciplinary curriculum, to cover a wide range of investigation related to clean and renewable energy and energy efficiency. Program participants will gain core competencies in energy‐related science, policy, technology, economics, and business, and have opportunities to participate in energy research with nationally recognized faculty‐mentors. Sustainability Minor With Provost Riordan’s support, Dr. Grace Wang (Huxley College of the Environment) is heading efforts to coordinate the development of an interdisciplinary “Sustainability Minor” to complement the many majors available at Western. The introductory course for the anticipated   minor, Sustainability Literacy I, has been a popular class on campus for the past four years. Sustainable Literacy II and III are also being offered given the vast student interest throughout the years to expand the course offerings in sustainability‐related curriculum. AMSEC Solar Project In 2010, the AMSEC Solar Project Team was awarded a $970,000 grant from the National Science Foundation's SOLAR program to research improving the efficiency of luminescent solar concentrators. The research team includes five faculty and over a dozen student researchers to bring about advancements in solar technology. EcoRep Credit Offering Winter 2012 marked the first quarter where course credit was offered to Western’s 40+ student “EcoReps” via the Residents’ Resource Awareness Program (ResRAP). Through a collaboration between Huxley College and the Office of Sustainability, student sustainability advocates in all 11 residence halls can earn one credit each quarter for their participation in ResRAP, and application of program curriculum to their residence halls. Operations The physical throughput of Western includes our energy and water use, CO2 and solid waste production, transportation, green building, and other aspects that contribute to Western’s physical “footprint”.     Campus‐Wide Energy and Water Conservation Retrofit Project In support of the Western Climate Action Plan, construction is nearly complete on a $3.2 million utility conservation project that spanned 28 campus buildings and is projected to drive down utility use by 4.5%. 2° Turndown Facilities Management and the Office of Sustainability teamed up on a project to reduce utility costs by reducing building heating hours, setting thermostats to 68°, and providing tools for occupant comfort buildings. This project saved an estimated $68,000 in natural gas and electricity costs over winter 2012, despite a 40% drop in natural gas commodity prices. Revolving Energy Fund In 2012, the Office of Sustainability and Facilities Management have proposed this strategy for funding critical campus conservation projects. Savings from qualifying projects are placed into this fund which is then used to pay for future conservation efforts. Western follows the University of Vermont, Oregon State University, and 39 other institutions nationally in the creation of such an account. National investment in such funds totals over $75 million, with a goal of $1 billion. Miller Hall Remodel The LEED‐Gold rating was given by the U.S. Green Building Council in 2012 for the renovation of historic Miller Hall, Western’s highest LEED rating to date. Miller Hall features chilled beam cooling, highly efficient lighting, improved access to daylight, and Western’s first ever vegetated roof. Recent analysis confirmed that the $50 million remodel has reduced heating consumption by 40%, and electrical consumption by 30%, over the previous structure. 2   Real Food Challenge This joint student/Dining Services/Office of Sustainability project created the goal of 20% local foods by the end of 2012 through connection with local farmers, seasonal menus, and student education. Tallies through the end of 2012 showed just over 19% of all dining dollars directed toward Real Foods: local, organic, fairly traded, and humanely raised. Bottled Water Ban Advisory Vote Western students used an initiative process to place a measure on the 2012 student ballot to ban the sale of bottled water. Citing environmental and social issues associated with the production and transport of bottled water, the Students for Sustainable Water group promoted the initiative throughout campus. Of the voting students, 73% voted to ban bottled water. The Associated Students have eliminated bottled water during their events and performances. Planning, Administration & Engagement Operational and academic endeavors are initiated and grown through goal setting, working with Western administration, and reaching out to students, staff, and faculty across campus.    Sustainability Committee Charter Over the summer of 2012, the Sustainability Committee workgroup drafted a new charter for the committee, which was formed in 2005. The Charter provides direction for goals, guiding principles, and an updated membership roster that reflects campus‐wide sustainability developments. Following editing, the draft Charter will be submitted to President Shepard for approval. Green Energy Fee Grant Program During 2012, “Round 2” of the Green Energy Fee (GEG) Grant Program was begun, with four pilot projects selected for study and potential funding. All projects are expected to complete construction in 2013. Additionally, the Green Energy Fee has begun a “Small Grants” program for projects with a cost between $500 and $2,000. Round 2 GEF grant awardees are: o Western SOLutions: Use of solar thermal collectors at the Wade King Student Recreation Center to heat domestic water and reduce the building’s carbon footprint. o Sustainable and Energy‐Efficient Dorm (SEED): Installation of a cutting‐edge energy‐ efficient dorm room to educate students and the campus community about personal energy use, and to act as a lab space for new energy‐saving technologies. o Driving Down Energy Consumption with Dashboards: Pilot interactive campus energy consumption displays to make the campus aware of behavioral changes that can decrease energy usage. o Green Energy Resource Kiosk: Installation of a water bottle refilling station and Green Energy Resource kiosk featuring information on the Green Energy Fee program, outreach, research concerning hydration stations, and other sustainable projects, clubs, and events at Western. 10x12 Program The goal of the 10x12 program was to reduce campus utility consumption by 10% by the end of 2012. 10x12 comprised both operational and behavioral strategies, including the 3      “2° Turndown”, “Power Down for Break”, and “Top 10 Actions” campaigns. Together, these strategies saved Western $63,000 in natural gas and electricity costs in fiscal year 2012. Winter 2012‐2013 results will be available in late February. The Sustainable Office Certification (SOC) program is an outgrowth of a behavior change pilot program funded through 10x12. While we are now past the end of 2012, the program continues with new goals being developed. Sustainable Office Certification Created through momentum gained in the 10x12 program, the SOC program was launched in 2012 to identify, encourage, recognize, and reward staff for efforts that measure, increase, and maintain best practices in University operations. The SOC program includes over 60 online‐ accessible actions in the areas of energy, transportation, purchasing, waste, and more. Library Circulation, Environmental Health and Safety, University Advancement, Financial Aid, and the Provost’s Office have been certified at the Silver or Gold levels, engaging 120 staff. An additional six departments are in process. The SOC program is using the campus as a living laboratory for learning sustainability. Sweater Days “Sweater Days” is an environmentally friendly, economically viable, socially equitable, and healthy energy conservation awareness and action campaign. All are invited to reduce Western’s energy consumption in the winter months. Northwest Higher Education Sustainability Conference President Shepard has provided planning funds for Washington State’s first higher education sustainability conference, following a proposal to the presidents of the Northwest Higher Education Sustainability Consortium (NWHESC) which include: Bellingham Technical College, Northwest Indian College, Skagit Valley College, Whatcom Community College and Western. Conference planners include Consortium members plus sustainability officers from several of these institutions. Western will host the first conference, date yet to be determined. New Western Sustainability Website The Office of Sustainability has recreated an online sustainability social media hub, including highlighted sustainability metrics, and action lists for students, staff, and faculty. Sustainability Tracking and Rating System (STARS) The culmination of campus efforts was catalogued and recorded using the Sustainability Tracking and Rating System (STARS), an assessment framework created by the Association for the Advancement of Sustainability in Higher Education, to highlight leading programs in the various dimensions of campus sustainability. Next Steps Western Sustainability goals for 2013 include approval of the Sustainability Committee Charter, and creation of a Western Sustainability Plan. The Charter will help guide campus‐wide efforts and provide advice to President Shepard on achieving national leadership in sustainability at Western. The Western Sustainability Plan will produce a set of objectives and metrics for campus efforts, and act as a guiding document for sustainability staff and University administration. 4 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Richard Van Den Hul DATE: February 8, 2013 SUBJECT: Annual University Police Report PURPOSE: Information Item Purpose of Submittal: Below is the annual update of the University Police Department. Supporting Information: The University Police Department is under the direction of Director of Public Safety/Chief of Police Randy Stegmeier. The department welcomes Darin Rasmussen, the newly hired Assistant Director of Public Safety/Assistant Chief of Police. Darin brings over 20 years of law enforcement experience from the City of Marysville, where he was an integral member of that department’s command staff as a lieutenant. He replaces David Doughty, who retired in December with more than 40 years of service to Western. The department’s Strategic Plan pursues three primary goals: 1) Reduce crime, disturbances, and incidents that pose potential threats of violence or create a fear of crime in the community; 2) Strengthen community awareness, involvement and interaction with the Public Safety Department; and, 3) Develop the organization’s internal capacity and ability to promote and nurture the Community Oriented Policing philosophy among departmental personnel. State Level Participation Chief Stegmeier continues to serve as the chair of the University Policing Committee of the Washington Association of Sheriffs and Police Chiefs (WASPC). WASPC is the state’s recognized professional organization for law enforcement related issues and has significant influence in Olympia. Chief Stegmeier also serves on the Executive Board of WASPC and the Legislative Committee. The University Policing Committee meets quarterly. The committee has a mutual aid agreement with the six agencies for responding to major disasters or events, and a “best practice” policy for dealing with threats of violence and response to violent situations on campus. Community Participation Staff actively participates in professional associations and task force programs, including community committees, professional law enforcement associations, parking consortiums (public and private entities), and community-based crime suppression and safety task forces, as well as campus committees. The Campus - Community Coalition continues to combat high risk drinking through education, prevention and enforcement; however this program has evolved into an organization that is addressing many more and diverse issues that affect the relationships between the campus and surrounding communities. The University continues the funding of the coalition, which now embraces Whatcom Community College and Bellingham Technical College as active partners in this organization. The Chief is a member of the Coalition’s Steering Committee and he and other department members regularly attended Coalition meetings, Neighborhood Association meetings, and Hospitality Resource Alliance group meetings. University Police Department officers also participate in the Advice on Tap program in the downtown establishments with the State Liquor Control Board and Bellingham Police Department officers. The University Police Department continues its strong working relationship with the City of Bellingham Police Department. Chief Stegmeier was selected by Mayor Linville to serve on the selection panel for the City’s new chief of police. Chief Cliff Cook assumed his new position in January 2013 and a seamless transition is anticipated. University Police Department officers continue to serve as members of the Bellingham Special Weapons and Tactics Team (SWAT) and participate actively in joint “Party Patrol” operations in the neighborhoods surrounding the campus. The “Party Patrols” target large parties that draw citizen complaints over noise, traffic, littering and other behavioral issues. It is part of Western’s commitment to keeping our students safe and being a “good neighbor” to the communities around Western’s Campus. The Live Scan Automated Fingerprint Identification System enhances the process and timeliness of submitting fingerprints for criminal history records checks. Primarily designed for pre-employment and teacher-candidate required checks, the system is also used for criminal identification purposes. Our department successfully completed hundreds of criminal history checks each quarter to facilitate the Compass2Campus program and is currently working with several campus partners to improve the safety practices for programs involving children at Western. In efforts to keep up with technology, the Communications Center continually upgrades both its Computer Aided Dispatch/Records Management System software and its method of access to the state and federal law enforcement communications and data systems. The University Police Department is connected to the state Intergovernmental Network for better access to the county, state, and federal information systems. The department participates with Whatcom County law enforcement agencies in the Whatcom Exchange Network (WENET) to share law enforcement, jail and prosecutor records, providing improved efficiency in real-time records checking. Plans are moving forward to integrate WENET with a similar system in the King County metropolitan area. Additionally, access was acquired for the Western States Information Network. Public Safety’s two-part video training program for students, faculty and staff, “Shots Fired on Campus…When Lightning Strikes” and “Flashpoint” is being shown as part of a “How to 2 Survive” class for campus members. The videos have been presented to hundreds of students, staff, and faculty. We have added the “Flashpoint” video to the department’s homepage so that all staff, students, and faculty may have easy access to this important safety information. University Police Department officers participated with other agencies throughout Whatcom County in emphasis traffic enforcement activities. These activities included “Click-It or Ticket” seatbelt enforcement, DUI emphasis patrols, cross-walk safety activities and general traffic enforcement. One of our officers submitted another successful grant request to the State Traffic Safety Commission, providing our department with enforcement equipment that we could not have otherwise acquired. The department leads a Safety Assessment Team (Threat Assessment), consisting of representatives from Enrollment and Student Services, Judicial Affairs, University Police Department, Counseling Services, Residential Life, and the Student Health Center. This group meets on a routine basis, as well as when necessary to deal with potentially threatening situations, to strengthen the collective ability to resolve or mitigate issues of concern. The collaborative team of professionals has functioned well to respond to several serious incidents affecting the University. WWU Programs Through a close working relationship with the Office of University Communications and the Environmental Health and Safety Department, a multi-faceted Alert System is in place that makes it possible to text message and email students, faculty and staff within minutes of an event that may pose an immediate threat to the campus. Our system, which includes a campuswide “voice annunciation” system that was developed by Western personnel. This system uses our current fire alarm system to facilitate voice messages to be transmitted throughout campus buildings. Western’s comprehensive alarm system also permits concurrent use for alarm systems for fire, duress, intrusion, and access control. With these features in mind, the University Police Department and the Lockshop are immersed in utilizing these new technologies within the University facilities and grounds.  Alarm Standards continue being discussed and implemented into new and retrofitted building projects on campus. These alarms terminate at the 24-7 Dispatch Center. Also within this program we continue to explore the use of closed-circuit television to enhance the alarms with “real time” viewing of the alarmed area(s). The Cashier’s Office is online, with several other high priority areas targeted for installation, including open computer labs and other vulnerable areas on campus.  The conversion of Western’s buildings from the conventional key methods to electronic monitoring and controls for access is continuing. This access system is directly linked to the existing infrastructure on campus. The Community Services Officer program utilizes uniformed police officers who present programs to the community dealing with Crime Prevention, Personal Safety, Property Protection, Substance Abuse, and other topics. 3 The Bicycle and Skateboard Patrol program coordinates bicycle and skateboard safety efforts to heighten awareness to the central campus core of the campus regulations, and to allow more personalized contact with students, faculty and staff. University Police Department officers engage in an educational program to make bicyclists and skateboarders aware of the rules affecting them and a strong enforcement effort to hold violators who continue to ignore the rules in place for the “walk zones” accountable. Professional standards and training is a cornerstone in the development of competent police officers and civilian personnel, and a requirement of the accreditation standards. Officers are expected to demonstrate mental and physical skills that include strong written and verbal communication abilities, knowledge of relevant laws, officer safety techniques, and proficiency at skills that support proper patrol procedures. We have acquired an on-line training program that allows officers to train individually on a variety of police subjects. This program also tracks, grades, and records the officer’s progress and when subject matter was reviewed. In 2012, our department again surpassed the state-mandated training hours for commissioned personnel and received state certification for meeting the standard. Recruitment and retention of well-educated and trained commissioned officers is a tremendous source of concern for all police departments. Western has a competitive salary structure for its police officers and supervisors, and turnover has diminished to predictable levels of attrition. During 2012, we hired one replacement officer (a Western graduate), who completed the state academy and is now in our Field Training Program. State and Federal Reporting The Jeanne Clery Student Right-to-Know and Campus Security Act, passed by Congress in 1990, and constantly modified, is in response to concerns about crime and security at postsecondary education institutions. This Act requires institutions to disclose information about campus safety policies and procedures, and to provide statistics concerning whether certain crimes took place on campus. The program is a mandatory nationwide reporting effort that tracks statistical information of the seven most serious criminal offenses within geographical areas and reporting districts. The University Police Department and Enrollment and Student Services compile the on-going annual crime statistics for publication and ensures compliance with Federal Register guidelines. Updated information is provided annually for new and returning students, staff and faculty. Police agencies also report monthly activity through the Uniform Crime Reporting (UCR) Program. UCR information is included in the Clery Act (Student Right-to-Know) reporting, along with information about liquor and drug law violations, weapons possession, and incidents of student misconduct. 2012 Activity The UCR is the current standard for Law Enforcement agencies to report summary data to state and federal authorities. It is used for comparison purposes and for local and national trend analysis. Agencies report data on major crimes. University Police UCR data is presented comparing 2012 with 2011 and 2010: 4  UCR Part I offenses for 2012 numbered 143, following 170 in 2011 and 148 in 2010. These numbers, which represent crimes defined as ‘serious’ by the FBI, continue to be low for a campus of our size. Officers made 229 arrests in 2012 which is also a very low number for our population. The UCR reflects the most serious of offenses; however, those incidents represent a very small portion of the overall activity of the University Police Department. Arrests also reflect a very small percentage of our officers’ interactions. A comparison of the total calls-for-service (calls that necessitate an action by an officer or employee) shows a very consistent call average of just over 10,000 for this and the last three years. 5 Capital Program Report Board of Trustees February 8, 2013 MAJOR/INTERMEDIATE CAPITAL PROJECTS  Carver Academic Renovation The Carver Academic Renovation project has completed the design development phase and is now in the contract document phase. During the construction document phase the design team will be further refining and integrating all building systems and finishes, and meet with the University’s project representatives to further develop individual room information regarding finishes, equipment, and furniture. The construction document submittal is due to the University in early summer 2013. Dependent on funding, construction is planned to start in August 2013 and be completed spring of 2015. The project was submitted to the State as Western’s top priority. It was not included in Governor Gregoire’s Capital Budget. The University is working to get the project included into the legislative budget.  Fraser Hall Renovation Dawson Construction mobilized on site in January 2013 and abatement and demolition work has begun. The renovation is intended to upgrade all building systems within Fraser Hall to address current building issues such as HVAC, indoor air quality, building envelope issues, energy consumption, and ADA issues. A new elevator will provide access to all levels of the building, and efficient and modern accessible restrooms will be constructed. Programmatic needs will be addressed by the replacement of some fixed seating and the installation of instructional technology to support a variety of learning modalities. The water line to Fraser Hall and Old Main will be improved; this is a continuation of the water line upgrades in the north campus started during the summer of 2012. The new water line is needed to provide fire sprinklers for Fraser Hall and complete the upgrade of all building systems to and within the building. The waterline work is tentatively scheduled to begin after classes are complete in June 2013. All project work is scheduled to be complete prior to occupancy of Fraser Hall for Fall Quarter 2013. OTHER CAPITAL ITEMS Below is a table comparing Western’s 2013-2015 Capital Budget Request to Governor Gregoire’s Budget. WESTERN WASHINGTON UNIVERSITY 2013-2015 CAPITAL REQUEST Color Key : ~ Predesign ~ Design ~ Construction ~ Intermediate project Prepared 12-18-12 FDCB WWU Request - Sept. 2012 FUNDING SOURCE PROJECT LISTING 1 MINOR WORKS - Preservation 2 MINOR WORKS - Program 3 CARVER ACADEMIC RENOVATION Bonds Local Gov. Gregoire Budget - Dec. 2012 Bonds Local 13,479,000 7,500,000 9,900,000 69,310,000 GATEWAY FACILITY 4 (ACAD. SERV. & PERFORMING ARTS FACILITY) 7,235,000 5 INTERDISCIPLINARY SCIENCE FACILITY 6 PERFORMING ARTS EXTERIOR RENEWAL 3,082,000 3,082,000 7 NORTH CAMPUS UTILITY UPGRADE 3,764,000 3,764,000 8 CLASSROOM & LAB UPGRADES 2,450,000 500,000 2,450,000 3,984,000 3,629,000 Preventive Facility Maintenance & Repairs TOTAL BY FUND SOURCE BIENNIUM TOTAL - ALL FUNDS 916,000 99,820,000 112,170,000 12,350,000 10,830,000 12,045,000 22,875,000 While the State’s capacity to fund Capital work this upcoming biennium is limited, we are making the case to the legislature for all of our projects. For more information about the major projects, the Capital Program, and the Capital Planning Process, visit the Office of Facilities Development and Capital Budget website: http://www.wwu.edu/wwuarchitect/. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: February 8, 2013 SUBJECT: Development Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Western Washington University Foundation activities. Supporting Information: Report attached OFFICE OF DEVELOPMENT The “Western Stands for Washington” campaign gift commitments are in excess of $19.6 million since July 1, 2011 and include significant planned gifts from Kevin and Lucinda Johnson and Gene and Peggy Zoro. The Black Box Theater in the College of Fine and Performing Arts will be renamed the Douglas Underground Theater (DUG) on February 22 in recognition of a $250,000 gift from the family of alumnus Doug Dreier. The Western-in-Puget Sound committee – formerly Western-in-Seattle – has reorganized to better position WWU in that geographic area. The committee will continue to plan the Western Business Forum but will expand their responsibilities to include programming for industryspecific alumni and friends as well as outreach to employers to increase Western’s internship opportunities. The Foundation is hosting an event at the Frye Museum in Seattle on January 31st where Fairhaven professor Larry Estrada and alumnus and Oscar winner TJ Martin will talk about the American Cultural Studies program and the impact Larry had on TJ’s career. TJ’s movie, “Undefeated,” will be shown to more than 100 guests. Gifts of Note A gift of $250,000 from David and Denise Cole towards a pledge of $500,000 to support hiring the first faculty director of the campus-wide Entrepreneurship program. A gift of $100,000 from Stowe Talbot and his sister Jane Talbot to honor their father, Red Haskell Emeritus Foundation board member Jim Talbot, to establish a fund in Huxley College to support Sustainability Studies. A gift of $20,000 from Costco to support leadership scholarships for diverse students. An estate gift from Louis Graham of nearly $80,000 to establish a scholarship for Geology students. This brings Mr. Graham’s total giving to $140,000. An estate gift in excess of $430,000 from Elizabeth Balas to establish an endowment to support scholarships for the women’s basketball team. A gift of $100,000 from Anne and Wayne Gittinger to fund University projects. $80,000 from the Harrington Foundation to support the accounting department, soccer scholarships and the multi-purpose field. A portion of their gift is toward a one million dollar pledge to the new field. Upcoming Events February 13: Seattle-area scholarship lunch – The Rainier Club February 27: Bellingham-area scholarship lunch – WWU campus March 13: Bellingham-area scholarship lunch – WWU campus April 26: Business Forum featuring Jim Sinegal as keynote speaker – Seattle Sheraton WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard on behalf of Senior Vice President Eileen Coughlin DATE: February 8, 2013 SUBJECT: Mid-Year Housing and Dining Report PURPOSE: Information Item Purpose of Submittal: To provide a programmatic and fiscal report to the Board on the University’s Housing and Dining System. Supporting Information: See attached. 1 WESTERN WASHINGTON UNIVERSITY ENROLLMENT & STUDENT SERVICES Mid-Year Housing and Dining Report February 2013 EXECUTIVE SUMMARY ...................................................................................... 3 APPENDIX I: Occupancy and Demographics .................................................. 4 Appendix II: Financial Performance ................................................................ 5 Appendix III: Residential Education ................................................................. 6 APPENDIX IV: University Dining Services ....................................................... 7 University Residences Staff 2 WESTERN WASHINGTON UNIVERSITY Student Affairs Mid-Year Housing and Dining Report February 2013 EXECUTIVE SUMMARY Western’s Residential Communities — Active Minds Changing Lives: The residential communities are intentionally designed to actively engage new freshmen and transfer students, returning students, and international students in their own learning and success, making friends and personal connections; to become more responsible adults in diverse and inclusive communities that foster leadership, sustainability, social responsibility, and civic engagement. OCCUPANCY (Appendix I)  Fall opening occupancy was 4,063, an increase of 17 over last year and is expected to meet or exceed the Housing and Dining Fiscal Principle of 90% average annual occupancy.  The composition of 93% of new freshmen; 33% of new transfers and 24% students-ofcolor living on campus were all slight increases from the prior year.  Fall term attrition was 3.94%, essentially the same as last year. HOUSING & DINING SYSTEM FINANCIALS (Appendix II)  The system is projected to be on budget for 2012-13 and to meet all the Guiding Fiscal Principles.  Net operating revenue is up 3.9% with operating expenses up 2.8%.  System net revenues increased by 97% driven by fewer scheduled capital project expenditures in FY13 vs. FY12. RESIDENTIAL EDUCATION (Appendix III)  Residential students engaged in two facilitated discussions with their resident advisors. Participation was 91% for roommate relationships and 92% for academic success.  Continued active collaborations to support students at risk for financial and academic difficulty.  Engaged in activities to promote diverse and inclusive communities.  Most conduct activity was within a typical range. RESIDENTIAL FACILITIES  Scheduled capital plan projects were completed, including Phase Two sprinklers installed in Ridgeway Beta and the wireless access point installation in all residential areas.  Began work on Mathes sprinklers and Lakewood dock replacement and planning for Ridgeway Alpha and Nash sprinkler projects. Completed building improvements: installed new appliances at Birnam Wood, replaced carpets in three Fairhaven stacks, and refurbished four Ridgeway kitchenettes. UNIVERSITY DINING SERVICES (Appendix IV)  Off-campus meal plan membership increased by 89 or 12% over last fall quarter.  Completed renovation of the Viking Commons serving area, and remodeled two retail platforms to better match demand.  Continued with enhanced sustainability-focused activities. 3 APPENDIX I: Occupancy and Demographics  The mix of students living on campus is consistent with the long-term historical trend. No Class Standing, 1.7% Returner, 29.0% Freshman Transfer Freshman, 61.5% Returner No Class Standing Transfer, 7.8%  The percent of students-of-color in residence rose slightly and remains slightly higher than the percent enrolled. Percent of Students of Color in Residence Compared to Percent of Enrollment 1995 - 2012 Fall Peak Reports 25.0% 20.0% 15.0% 10.0% 23.4% 24.2% 21.5% 20.4% 14.9% 13.1% % Res… % Enrollment 5.0%  2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 0.0% Attrition fall opening to closing was 3.93%, essentially the same as fall 2011 and slightly above the 2004-12 average of 3.62%. -6.00% -5.00% -5.50% -2.00% -1.00% -3.93% -4.36% -4.00% -3.00% Residential Attrition Fall Opening to Fall Close -3.74% -3.62% -2.41% -2.62% -3.19% -3.94% -3.62% -2.91% 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 0.00% 4 Appendix II: Housing and Dining System Financials (through December 2012) Summary Change from Previous Year (Adjusted #’s) +Revenues -Less Operating Expenses =Net Operating Revenues Up $ Up $ Up $ 629,512 302,238 327,274 -Less Non-Operating Expenses =System Net Revenues Down $ 594,682 Up $ 921,956 3.3% Increase 2.8% Increase 3.9% Increase 8% Decrease 97.7% Increase Year-to-Date Revenues  Total system revenue to date (including student fees, conference and one-time revenues) was 3.3% greater than the prior year.  Viking Union revenue was essentially the same as last year (there was no increase in the building fee).  Room and resident meal plan revenue through December 2012 was 3.3% higher than the prior year driven by a 3.0% rate increase and an increase of 27 students for the fall quarter average occupancy.  Sales of meal plans sold to students who live off campus increased by 14.5%. Year-to-Date Operating Expenses  Total system operating expenditures to date increased by 2.8%.  Food costs are 5.3% higher due to a 3.5% rate increase and growth in voluntary plan sales.  Total utility expenditures increased 1.5%.  Maintenance costs increased 16% due to new service contracts (wireless program) and reactive maintenance increases (e.g. Birnam Wood and Buchanan Towers water damage, Buchanan Towers window stops) Net Operating Revenues  Year-to-date net operating revenues are 3.9% higher than last year. Net operating revenues for the full fiscal year are projected to be at budgeted levels. Non-Operating Expenses  Year-to-date non-operating expenses decreased by 8% due to a slight reduction in debt-service expense and planned expenses for renovations. The larger projects included Phase Two Ridgeway Beta sprinklers and Phase Two installation of wireless access. 5 APPENDIX III: Residential Education Student/Resident Advisor (RA) Dialogues  91% participated in roommate dialogues (avg. 42 minutes) facilitated by RAs. They learned about themselves and each other by sharing who they are, what their past living situations were like, and their preferred communication styles.  92% of Res Hall students (plus 73 Birnam Wood residents) participated in an individual conversation (avg. 35 minutes) with their RA about why they chose to go to college, how they define academic success, and if their current academic performance is congruent. Collaborations  Created new check-in procedure to allow Western Outdoor Orientation Trips (WOOT) students to move in early anywhere.  Coordinated early arrival & check-in of new Marine Biology early fall start program.  Partnered with Office of Sustainability on Sustainable Energy Efficient Dorm-room Pilot.  Partnered with Prevention and Wellness services to provide educational programming on rape/sexual assault, alcohol/drugs, personal wellness, etc.  Dave Ruble and Stephanie Zee began using “True Colors” to provide professional development for various WWU offices and student groups (ESS division retreat, Foundation/Alumni, Mixed Identity Student Org., etc.) Diverse and Inclusive Communities  Sponsored 65 students to attend the Ethnic Student Center conference.  Collaborated with Admissions and Woodring to sponsor the Migrant Youth Leadership Conference. Conduct  663 incident reports were managed in fall. (each often contains multiple persons)  125 students were recognized as a “student of concern” (mostly mental health). 17 residents were in multiple reports, and 8 residents were placed on a behavior contract for mental or physical health assessment/follow-up.  Copyright violations fell to 31 (127 last fall, 247 fall before), which suggests irregular external monitoring.  RDs held 640 educational conduct meetings for potential drug and/or alcohol violations. Comparing fall 2012 to fall 2011, o drug violations (mostly marijuana) decreased from 97 to 85, o alcohol violations decreased for the second year (from 177 to 135), and o fewer students had more than one violation (from 40 to 13).  Residence hall staff and hall councils provided “late-night programming” every weekend in an effort to reduce behaviors involving alcohol and other drugs. 6 APPENDIX IV: University Dining Services Real Food Challenge The Real Food Challenge is the campus standard measure for sustainable food purchases with the goal to achieve a total of 20% Real Food A & B purchases. This year marked the first time of measuring over a 12-month period instead of just two fall months. “Real food” purchases represented 19.4% or $1,024,188. Ninety-six percent of the “real food” spending qualified as local or community-based. (As currently defined, Real Food A is food that qualifies for two or more Real Food Attributes – local and communitybased, fair, ecologically sound, and humane – while Real Food B is food that qualifies for just one Real Food Attribute. For example, eggs that qualify as local and humane are Real Food A, while eggs that are only local qualify as Real Food B.) Sustainability Programs & Initiatives    Increased the number of “Farm-to-Table” events to three per year, highlighting local and sustainable foods. Implemented Blue Cleaning technology in all dining locations helping to reduce the use of less sustainable cleaning agents. Expanded efforts to move toward zero waste in the three dining halls. 7 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Catherine Riordan DATE: February 8, 2013 SUBJECT: Quarterly Report on Grants and Contracts PURPOSE: Informational Item Purpose of Submittal: Information from the Office of Research and Sponsored Programs concerning grant awards for the period October 1, 2012 – December 31, 2012 and fiscal year 2012/13. Supporting Information:  Grant awards/totals for the period 10/1/12 – 12/31/12  Grant awards for the fiscal year 2012/13 Grant Awards for the Period October 1, 2012 – December 31, 2012 The total amount of grants and contracts received this period was $ 1,958,260. This includes both new awards and additions to existing awards. # New Department AMSEC Anthropology Campus Compact Canadian American Studies Chemistry Child Development Award Total Awards 286,586.00 # Additions 1 80,898.00 1 225,000.00 1 77,495.00 2 123,864.00 1 1 9,281.00 1 988,411.00 5 Math 42,000.00 1 Science, Math & Tech Education 41,622.00 1 Shannon Point Marine Center 78,431.00 1 4,672.00 3 Huxley Woodring Total 1,958,260.00 12 1 8 SUBJECT: YTD Grant Awards Department 7/1/12- 10/1/12- 1/1/13- 4/1/13- Fiscal Year 9/30/2012 12/31/2012 3/31/2013 6/30/2013 2012-13 Admissions 8,000.00 AMSEC 305,000.00 286,586.00 591,586 Anthropology 193,564 80,898 274,462 Border Policy 19,160 - 19,160 Campus Compact 562,519 225,000 787,519 Canadian/American Studies 12,000 77,495 89,495 Chemistry 548,251 123,864 672,115 Child Development - 9,281 9,281 Economics 5,000 - 5,000 History 467,869 - 467,869 Huxley 70,905 988,411 1,059,316 Mathematics 35,000 42,000 77,000 Modern & Classical Lang. 21,481 21,481 Physical Education, Health & Rec 4,273 4,273 Science, Math & Tech Education 292,854 41,622 334,476 Shannon Point Marine Center 1,526,518 78,431 1,604,949 Woodring College of Education 720,440 $ 4,792,834 4,672 $ 1,958,260 Total - 8,000 $ - $ - 725,112 $ 6,751,094 GRANT AWARDS FOR THE PERIOD FUND 51160 56316 55846 51585 55756 55776 56298 DESCRIPTION Collaborative Research: P2C2 Landscape Effect on Cougar Populations Lake Whatcom Monitoring 2013 - 2015 Abegg Fellowship Add to Research Experiences for future SMTT Collections Inventory, Archeological Resources NW WA Oct, Nov, Dec 2012 NEW FUNDS 178,987 2,500 785,487 42,000 ADD'L FUNDS 41,622 80,898 Add to Bimetallic Phosphide Catalysts 32,000 56739 Conference Proceedings of Border Metrics 5,000 55835 Add to Judy Reservoir Algae 51145 55777 Year 3 - SOLAR: Tandem Waveguide Affordable Child Care Grant 55778 55773 College Access Challenge Grant Canadian Studies Center 51161 Epigenetic Methylation & Oxidative Damage 55906 55903 Add to Prof. Ed Advisory Board - Principal Add to Prof. Ed Advisory Board - Teachers 1,568 2,060 55907 Add to Prof. Ed Advisory Board - Counselor Year 4-Pacific Center, Ocean Science Ed Excellence 1,044 FUNDING AGENCY DEPT. TOTAL 178,987 2,500 785,487 42,000 41,622 P.I. A. Bunn D. Wallin R. Matthews K. Kitto G. Nelson DEPARTMENT Huxley Huxley Huxley S. Campbell M. Bussell Anthropology Chemistry Pacific Corridor Enterprise Council D. Alper CANAM 5,000 PUD #1 R. Matthews Huxley 3,380 NSF D. Patrick P Ashby AMSEC Child Dev 286,586 9,281 J. Hine D. Alper Campus Compact University of Washington CANAM 225,000 72,495 NSF S. Smirnov Chemistry 91,864 Puget Sound Ed Service District F. Rios F. Rios Woodring Woodring 1,568 2,060 F. Rios Woodring 1,044 S. Sulkin SPMC NSF Wildlife Society City of Bellingham NSF University of Washington WA State Department of Transportation Shell Oil SMATE 80,898 32,000 1,168,494 56707 3,380 286,586 9,281 Wash Student Achieve Council 225,000 72,495 Wash Student Achieve Council 91,864 78,431 Puget Sound Ed Service District Puget Sound Ed Service District University of Oregon 78,431 771,709 55093 56741 Tracking Trash: N Olympic Shoreline Marine Debris The TRI Performance Explorer Web Application 6,723 11,334 Jefferson County Environmental Council of States R. Green T. Abel Huxley Huxley 6,723 11,334 18,057 1,958,260 1,958,260 - WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Steve Swan, V.P. for University Relations DATE: February 8, 2013 SUBJECT: University Relations Report PURPOSE: Information Item Purpose of Submittal: A written report is provided on the recent activities of University Relations. Supporting Information: Report Attached 1 WESTERN WASHINGTON UNIVERSITY OFFICE OF THE VICE PRESIDENT FOR UNIVERSITY RELATIONS REPORT FROM THE VICE PRESIDENT TO THE BOARD OF TRUSTEES GOVERNMENT RELATIONS State Relations President Shepard and other WWU staff and faculty have been busy meeting with new legislators, leadership and the Executive branch to talk about the University’s budget request and the contributions Western can make to the economic and workforce needs of the State through our targeted decision packages in Engineering, Energy, SMATE and Veterans assistance. The 2013 Legislative Session began on January 14th and runs until April 28th. President Shepard, Steve Swan, Rich Van Den Hul and Bill Lyne have already spent hours in Olympia working with legislators on policy issues, capital and operating budget requests. State budget constraints continue to be a challenge in gaining funding for the important initiatives Western has put forward in both the operating and capital requests. Funding for K-12, tuition policy, GET, and Jobs will be dominant themes of the session for Western. In early January WWU hired a new Government Relations Specialist, Brad Sherman, a 2007 graduate of Western and a five year veteran of working in the legislature. We are thrilled to have him onboard and he has already become a very important part of our team efforts in Olympia. Federal Relations President Shepard, Vice President Steve Swan, Associated Student’s President Ethan Gleemaker and AS VP for Governmental Affairs Patrick Stickney will visit with a number of members of the Washington Congressional delegation March 4-6. A number of visits will also be scheduled with government agencies. UNIVERSITY RELATIONS Economic Development The Northwest Economic Development Council officially became a part of the Whatcom County Council of Governments on Dec. 12. The WCOG voted unanimously to merge with the NWEC and to support its new mission in support of economic development in Whatcom County. The NWEC negotiations were led by its Executive Director Peggy Zoro. The NWEC executive committee includes Western VP Steve Swan who serves in an at-large position and the board of directors includes WWU Trustee Sue Sharpe and College of Business and Economics faculty member Hart Hodges. Print and Copy Services Western discontinued the printing operation of its Print and Copy Services on January 2, 2013. The continuing Copy Services offers the campus community copying with the latest in state of the art copiers. Copy Services will also manage all orders which require print press production by offcampus companies. This function will help Western entities receive the best in quality and pricing and will also help ensure the integrity of the Western brand. 2 Waterfront Development The Port of Bellingham will be hosting an Eco-District workshop on February 12. The workshop will involve representatives from the Port, the City of Bellingham, Western and other organizations which have interest in the physical development of the Bellingham waterfront property. Western representatives will be VP’s Rich Van Den Hul and Steve Swan and campus Sustainability Coordinator Seth Vidana. OFFICE OF COMMUNICATIONS AND MARKETING Our skilled professionals worked hard on a wide range of online, print, social media, video and graphic design communications and marketing, which included: Western’s Window magazine was honored by two regional awards for excellence in writing from the Council for the Advancement and Support of Education. The magazine editor is Mary Gallagher, and design is handled by Chris Baker. Our staff successfully placed a number of stories in the media, including research by Psychology Professor Ira Hyman on earworms and memory. His research was featured by NBC News,in an interview with National Public Radio (NPR) host Linda Werthheimer, in a story on the front page of the Bellingham Herald and in other regional media. We also assisted in placement of several guest columns in publications, including a column on teachers as heroes by Woodring Dean Francisco Rios in the Bellingham Herald following the Sandy Hook, Conn., school shooting, and another column on border reforms in the Puget Sound Business Journal by Don Alper, WWU director of the Center for Canadian Studies. New media coordinator Matthew Anderson has been working closely with our student interns not only to increase their understanding of and proficiency in social media, but also to allow them freedom to implement their own ideas in Western’s social media space, which has led to notable improvements. Matthew also is beginning a photo contest this week, taking submissions from community members of Western-related photos and displaying the winners in various places, primarily on our Facebook page. Also, Anderson, assistant director and marketing manager John Thompson and student interns are working to produce robust metrics on our use of social media. Among other marketing-related projects led Thompson, Communications and Marketing is currently working with the City of Bellingham to ascertain how university logos and a welcome message could be painted on the roadways in front of the Viking Union and on Bill McDonald Parkway. In addition, the branding of the university’s vehicle fleet of almost 100 vehicles has begun. Booking faculty speakers by Pam Smith through Western’s Speakers Bureau, including Economics Professor Hart Hodges, who spoke recently on the local Economic Forecast to the Whatcom County Association of Realtors. Completion of graphic design projects by Chris Baker and Derek Bryson with many campus offices, including: media guides for Athletics, website updates for Compass 2 Campus, brochures and posters for Canadian-American Studies, logo designs for Human Resources, MyWestern site redesign, poster designs for the Office of Sustainability’s Sweater Days campaign and multiple publications for Admissions, the WWU Foundation, Residence Life, and New Student Services. 3