WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES AGENDA August 22, 2013 THURSDAY, AUGUST 22, 2013 Location: Old Main 340 Time: 11:15 a.m. 1. CALL TO ORDER 11:15 a.m. – 11:20 a.m. 2. EXECUTIVE SESSION MAY BE HELD TO DISCUSS PERSONNEL, REAL ESTATE AND LEGAL ISSUES AS AUTHORIZED IN RCW 42.30.110. 11:20 a.m. – 11:50 a.m. BREAK FOR LUNCH: 12:00 p.m. – 1:00 p.m. 3. APPROVAL OF MINUTES 1:15 – 1:20 a. Board of Trustees meeting, June 13, 2013 b. Board of Trustees meeting, June 14, 2013 c. Board of Trustees meeting, July 18, 2013 4. PUBLIC COMMENT 1:20 – 1:30 5. RECOGNITIONS AND INTRODUCTIONS 1:30 – 1:50  Brent Carbajal, Provost and Vice President for Academic Affairs  Jack Herring, Dean of Fairhaven College  LeaAnn Martin, Dean of College of Humanities and Social Sciences  Kit Spicer, Interim Dean of College of Fine and Performing Arts 6. BOARD CHAIR 1:50 – 2:10  Resolution No. 2013 – 08 Recognizing the Service of Trustee Dennis Madsen  Resolution No. 2013 - 09 Welcoming Student Trustee Heather Flaherty 7. UNIVERSITY PRESIDENT 2:10 – 2:20 1 8. ASSOCIATED STUDENTS 2:20– 2:30 9. FACULTY SENATE 2:30 – 2:40 BREAK: 10 min break ACTION ITEMS 10. CONSENT ITEMS 2:50 – 2:55  Approval of Summer Quarter Degrees 11. APPROVAL OF 2014 SUPPLEMENTAL OPERATING BUDGET REQUEST 2:55 – 3:05 Presentation: Bruce Shepard, President Richard Van Den Hul, Vice President for Business & Financial Affairs Brent Carbajal, Provost and Vice President for Academic Affairs Linda Teater, Budget Director, Budget Office 3:05 – 3:15 Discussion 12. APPROVAL OF 2014 SUPPLEMENTAL CAPITAL BUDGET REQUEST 3:15 – 3:25 Presentation: Bruce Shepard, President Richard Van Den Hul, Vice President for Business & Financial Affairs Rick Benner, University Architect/Director, Facilities Development & Capital Budget 3:25 – 3:35 Discussion DISCUSSION ITEMS 13. CAMPAIGN UPDATE 3:35 – 3:40 Presentation: 3:40 – 3:45 Discussion Stephanie Bowers, Vice President for University Advancement 14. RETENTION STRATEGIES FOR THE AT-RISK STUDENT 3:45 – 3:55 Presentation: Eileen Coughlin, Sr. Vice President, VP for Enrollment and Student Services Reneé Collins, Associate Dean of Students/Director of Student Outreach Services Steven VanderStaay, Vice Provost for Undergraduate Education Sara Wilson, Special Assistant to the Senior Vice President and Vice President for Enrollment and Student Services 3:55 – 4:05 Discussion 2 REPORTS 15. AUDIT COMMITTEE REPORT 4:05 – 4:10 Presentation and Discussion: Dick Thompson, Chair, Board Audit Committee 16. COMMITTEE ON TRUSTEES REPORT 4:10 – 4:15 Presentation and Discussion: Karen Lee, Chair, Board Committee on Trustees 17. INFORMATION ITEMS 4:15 – 4:25 a. Academic Report b. Admissions and Enrollment Report c. Alumni Relations Report d. Capital Program Report e. Development Report f. University Relations Report 18. DATE FOR NEXT REGULAR MEETING: October 10, 11, 2013 19. ADJOURNMENT 3 1. CALL TO ORDER 2. EXECUTIVE SESSION Executive Session may be held to discuss personnel, real estate, and legal issues as authorized in RCW 42.30.110. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: August 22, 2013 SUBJECT: Approval of the Minutes PURPOSE: Action Items Purpose of Submittal: Approval of the Board of Trustees Meeting Minutes. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following minutes: a) Approval of the Minutes of the Board of Trustees Meeting, June 13, 2013 b) Approval of the Minutes of the Board of Trustees Meeting, June 14, 2013 c) Approval of the Minutes of the Special Board of Trustees Meeting, July 18, 2013 Supporting Information: Minutes of June 13, 2013 Minutes of June 14, 2013 and attachments Minutes of July 18, 2013 and attachments DRAFT June 13, 2013 WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES June 13, 2013 I. CALL TO ORDER Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 3:01 p.m., June 13, 2013, in the Board of Trustees Conference Room, Old Main 340 at Western Washington University in Bellingham, WA. Board of Trustees Peggy Zoro, Chair Karen Lee, Vice Chair Dennis Madsen Dick Thompson Ralph Munro Sue Sharpe Joseph Meyer Western Washington University Bruce Shepard, President Catherine Riordan, Provost and Vice President for Academic Affairs Stephanie Bowers, Vice President for University Advancement Eileen Coughlin, Senior Vice President, Vice President for Enrollment and Student Services Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs Sherry Burkey, Associate Vice President for University Relations Wendy Bohlke, Assistant Attorney General Paul Cocke, Director of University Communications Ethan Glemaker, Associated Students President Karen Stout, Faculty Senate President Barbara Stoneberg, Assistant to the President and Secretary to the Board of Trustees Elissa Hicks, Assistant Secretary to the Board of Trustees Paul Dunn, Senior Executive Assistant to the President 2. EXECUTIVE SESSION At 3:02 p.m. Chair Zoro announced that the Board would convene in Executive Session for approximately 2 ½ hours to discuss personnel, real estate and legal issues as authorized in RCW 42.30.110. The Board returned to open session at 5:32 p.m. with no action to report. Meeting recessed at 5:32 p.m. Page 1 DRAFT June 14, 2013 WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES MINUTES June 14, 2013 I. CALL TO ORDER, APPROVAL OF MINUTES Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 8:03 a.m. June 14, 2013 in Old Main 340, Western Washington University in Bellingham, WA. Board of Trustees Peggy Zoro, Chair Karen Lee, Vice Chair Dennis Madsen Dick Thompson Ralph Munro Sue Sharpe Joseph Meyer Western Washington University Bruce Shepard, President Catherine Riordan, Provost and Vice President for Academic Affairs Stephanie Bowers, Vice President for University Advancement Eileen Coughlin, Senior Vice President, Vice President for Enrollment and Student Services Steve Swan, Vice President for University Relations Richard Van Den Hul, Vice President for Business and Financial Affairs Sherry Burkey, Associate Vice President for University Relations Wendy Bohlke, Assistant Attorney General Paul Cocke, Director of University Communications Ethan Glemaker, Associated Students President Karen Stout, Faculty Senate President Barbara Stoneberg, Assistant to the President and Secretary to the Board of Trustees Elissa Hicks, Assistant Secretary to the Board of Trustees Paul Dunn, Senior Executive Assistant to the President MOTION 6-1-2013 Trustee Madsen moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the following minutes; Board of Trustees Meeting from April 11 and 12, 2013. Motion carried. 2. PUBLIC COMMENT Per Substitute House Bill 2313, time was provided for public comment at the June 14, 2013 regular meeting of the Board of Trustees. There were no requests for public comment. Page 1 DRAFT June 14, 2013 3. RECOGNITIONS AND INTRODUCTIONS  Clara Capron, Assistant Vice President, Enrollment & Student Services Dr. Eileen Coughlin, Senior Vice President, Vice President for Enrollment and Student Services introduced Clara Capron, and said she has been with Western nearly 22 years, and has served the University as the Director of Financial Aid and Executive Director of Admissions and Financial Aid. In recognition of the critical importance of the admissions and financial aid functions to the wellbeing of Western and every one of its students, Clara was named assistant vice president for Enrollment and Student Services on November 16 of 2012. Clara has a degree in marketing and management from the University of Oregon and received her master’s degree in Student Affairs Administration from Western in 1995.  Mark Greenberg, Dean of Libraries Dr. Catherine Riordan, Provost and Vice President for Academic Affairs introduced Dr. Mark Greenberg as the newly hired Dean of Libraries at Western Washington University. Dr. Greenberg bring 13 years of leadership experience with him from the University of South Florida where he was Associate Librarian and member of the Dean’s senior management team with responsibility for the Special and Digital Collections, Florida Studies Center, Oral History Program and the Holocaust and Genocide Studies Center. Dr. Greenberg holds a doctorate in American History from the University of Florida, a master’s of Library Science from the University of South Florida and a master’s of Public History from the University of Western Ontario.  Fulbright Scholars & their Advisors Provost Riordan introduced Dr. Tom Moore, Fulbright Scholar Program Advisor and Dr. George Mariz, Director, University Honors Program. Tom described a little about the Fulbright program at Western, the average application process and the program criteria nationwide. This year Western had eight, possibly nine, Fulbright Scholars and the first Rhodes Scholar finalist. In the previous five years Western has had fourteen Fulbrights. Last year around the nation, no master’s granting university had more than six Fulbright Fellowship award winners, so Western likely leads the nation among similar institutions. In addition Western students have won five Hollings Scholarships which are a National Ocean and Atmospheric Administration (NOAA) scholarship and internship program, three Boren Awards for language fellowship, six German Academic Exchange Scholarships, and five Gillman International Scholarship awards and a variety of other nationally competitive student scholarship programs.  Rebecca Donaldson, English Teaching Assistantship (ETA), Brazil. Double major in Linguistics and Spanish with an additional concentration in Portuguese.  Valeria Fisher, ETA, Germany. Double major in German and Sociology.  Elani Koogle, ETA, Germany. Honors Program and German major.  Andrew Lapidus, ETA, Austria. Major in German and minors in Spanish and Bilingual Education.  Ariel Morgan, ETA, Mexico. Double major in American Cultural Studies and Bilingual Education with a Spanish minor.  Olivia Mothershead, ETA, Austria. Double major in English Literature and German, with a Minor in TESOL.  Matthew Osborne, ETA, Austria. Self-Designed major in Political Science and Music with a post-B.A. concentration in German and TESOL.  Hanna Jo Wolf, Research, Romania. Theater major, with concentrations in Directing and Acting. Page 2 DRAFT June 14, 2013  Dr. Catherine Riordan, Provost & Vice President for Academic Affairs. Chair Zoro asked President Shepard to introduce Catherine Riordan and invited Trustee Sue Sharpe to read Resolution 2013-05; Recognizing the Service of Dr. Catherine Riordan, Provost & Vice President for Academic Affairs. RESOLUTION NO. 2013 – 05 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS Catherine Riordan WHEREAS, in 2009, CATHERINE RIORDAN was appointed by President Bruce Shepard as the Provost and Vice President for Academic Affairs at Western Washington University; and WHEREAS, CATHERINE RIORDAN brought to her appointment as Provost and Vice President for Academic Affairs experience as Vice Provost, Assistant Vice President for Curriculum and Assessment, and member of the Psychology department at Central Michigan University; and WHEREAS, CATHERINE RIORDAN brought to her appointment as Provost and Vice President for Academic Affairs experience as Director of Management Systems, Assistant to the Chancellor for Affirmative Action, Kellogg Fellow for the Missouri Youth Initiative at the University of Missouri-Rolla; and WHEREAS, CATHERINE RIORDAN has served as a consultant for numerous commissions, advisory groups, committees within the government, private companies, published widely, and received numerous awards for distinguished teaching, advising, research, and service; and WHEREAS, CATHERINE RIORDAN received her undergraduate degree from Eastern Michigan University; and her doctorate from the State University of New York at Albany; and WHEREAS, under CATHERINE RIORDAN’s exceptional leadership and strong commitment to student success and faculty development, Academic Affairs has unwaveringly focused on class access, transparency of processes and decision-making, decentralization of financial resources, team building within a strong dean model, and strategic planning; and WHEREAS, under CATHERINE RIORDAN’s guidance, Academic Affairs increased capacity and infrastructure for internationalizing the curriculum and student body, led efforts to expand access to Western's programs with institutions in the community and technical college system, and encouraged responsiveness to campus initiatives and task forces, and strongly supported diversity and equity in the workplace and in the classroom; and WHEREAS, CATHERINE RIORDAN is a highly effective leader noted for her vision, energy, commitment, candor and ever-present good humor, and has served with commitment and distinction as Provost and Vice President for Academic Affairs and as a trusted member of the Western Washington University leadership team; and WHEREAS, CATHERINE RIORDAN will be resigning from her position as Provost and Vice President for Academic Affairs at Western to pursue new adventures in the next stage of her life; NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of Western Washington University offers thanks and commendation to CATHERINE RIORDAN on her many achievements and exemplary service as Provost and Vice President for Academic Affairs. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. Page 3 DRAFT June 14, 2013  Roger Gilman, Dean, Fairhaven College Chair Zoro asked Provost Riordan to introduce Roger Gilman and invited Trustee Dick Thompson to read Resolution 2013-02; Recognizing the Service of Roger Gillman, Dean of Fairhaven College. RESOLUTION NO. 2013 – 02 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF DEAN ROGER W. GILMAN WHEREAS, in 2006, ROGER GILMAN was appointed by President Karen W. Morse as Dean of Fairhaven College of Interdisciplinary Studies at Western Washington University; and WHEREAS, ROGER GILMAN also served as Interim Director of the Center for International Studies from September 2010 through December 2011; and WHEREAS, ROGER GILMAN brought to his appointment as Dean of Fairhaven College of Interdisciplinary Studies, thirty years of experience at Northeastern Illinois University, which includes experience as a faculty member, as well as experience as Chair of the Department of Philosophy, and Associate Dean of the College of Arts and Sciences; and WHEREAS, ROGER GILMAN received his undergraduate degree with honors from Western Washington University’s Fairhaven College in 1972; and his graduate degree and doctorate from the University of Chicago; and WHEREAS, under ROGER GILMAN’S leadership, Fairhaven College of Interdisciplinary Studies has successfully addressed a number of significant goals, including the college’s very successful 40th anniversary celebration in 2010 which was of significant value to the college and university; and WHEREAS, as Acting Director of the Center for International Studies, ROGER GILMAN encouraged the inclusion of international study and global perspectives as part of the university’s mission statement and strategic goals; and WHEREAS, ROGER GILMAN has been a tireless and effective advocate for interdisciplinary and global studies and for innovative pedagogies whose contributions to the Center for International Studies and to advancing global education within Fairhaven have been significant; and WHEREAS, ROGER GILMAN has served with commitment and distinction as Dean of Fairhaven College of Interdisciplinary Studies and as a trusted member of the Academic Affairs leadership team; and WHEREAS, ROGER GILMAN will complete his appointment as Dean of Fairhaven College of Interdisciplinary Studies on June 30, 2013; NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of Western Washington University offers thanks and commendation to ROGER GILMAN for his many achievements and for his service as Dean of Fairhaven College of Interdisciplinary Studies. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. Page 4 DRAFT June 14, 2013  Wendy Bohlke, Senior Counsel Chair Zoro asked President Shepard to introduce Wendy Bohlke and invited Trustee Karen Lee to read Resolution 2013-03, Recognizing the Service of Wendy Bohlke, Senior Counsel. RESOLUTION NO. 2013–03 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF SENIOR COUNSEL WENDY K. BOHLKE WHEREAS, WENDY K. BOHLKE, Senior Counsel and Assistant Attorney General for the Washington State Office of Attorney General, served as legal counsel for Western Washington University from July 1983 through June 2013; and WHEREAS, WENDY K. BOHLKE served under five Washington state attorney generals: Slade Gorton; Kenneth Eikenberry; Christine Gregoire; Rob McKenna; and Bob Ferguson; and WHEREAS, WENDY K. BOHLKE provided legal counsel to the Attorney General’s Office Education Division, providing tireless service to the following institutions of higher education: Western Washington University; Skagit Valley College; and Whatcom Community College; and WHEREAS, WENDY K. BOHLKE has served four Western Washington University presidents: G. Robert Ross; Kenneth P. Mortimer; Karen W. Morse; and Bruce Shepard; two interim presidents, Albert Froderberg and Roland DeLorme; nine provosts; and a multitude of administrators, faculty, and staff; and WHEREAS, WENDY K. BOHLKE served with distinction as legal counsel for Western Washington University for thirty years, with unflagging good humor, compassion and concern for the best interests of all in the Western community; and WHEREAS, WENDY K. BOHLKE has served Western Washington University’s Board of Trustees attending approximately 211 board meetings, with the goal of minimizing risk, ensuring timely legal compliance of state and federal laws, and doing so in an ethical, cordial, efficient, and reliable manner; and WHEREAS, the Board of Trustees gratefully acknowledges Senior Counsel Bohlke’s dedicated and thoughtful oversight of numerous activities and decisions affecting the University; NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of Western Washington University that WENDY K. BOHLKE be and is hereby honored for outstanding service to the University; AND NOW, THEREFORE BE IT FURTHER RESOLVED, that WENDY K. BOHLKE is extended the gratitude and best wishes of the entire University community. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. Page 5 DRAFT June 14, 2013  Lynda Goodrich, Athletic Director Chair Zoro asked Vice President Eileen Coughlin to introduce Lynda Goodrich and invited Trustee Ralph Munro to read Resolution 2013-06, Recognizing the Service of Lynda Goodrich, Athletic Director. RESOLUTION NO. 2013 – 06 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF LYNDA GOODRICH WHEREAS, in 1987, LYNDA GOODRICH was appointed by President G. Robert Ross as the Director of Athletics at Western Washington University; and WHEREAS, LYNDA GOODRICH brought to her appointment as Director of Athletics prior experience as Associate Athletics Director for two years and Director of Women’s Sports for seven years, and 19 seasons as women’s head basketball coach, all at Western; and WHEREAS, LYNDA GOODRICH received both her bachelor’s and master’s degrees from Western; and WHEREAS, LYNDA GOODRICH has provided exceptional leadership and the WWU Athletics Department has enjoyed unmatched success in school history for 26 years, now being recognized regionally and nationally both athletically and academically as one of the elite NCAA Division II programs; and WHEREAS, LYNDA GOODRICH has been a highly effective leader noted for her vision, straight forwardness, energy and commitment and has served with commitment and distinction as Director of Athletics; and WHEREAS, LYNDA GOODRICH has directed Western to nine team national championships, the only ones in school history, and guided the program in stepping up from the NAIA to NCAA Division II; and WHEREAS, LYNDA GOODRICH led Western to nine Great Northwest Athletic Conference All-Sports Championships, including each of the last five years, and WHEREAS, LYNDA GOODRICH took Western to its most successful campaign in school history in 2012-13, winning the most league titles (8) and garnering the most points (206) in GNAC history, along with the men’s and women’s basketball and men’s golf teams all advancing to the national semifinals, the women’s rowing team placing third, the women’s soccer team reaching the Far West Regional final and the volleyball squad getting to the regional semifinals; and WHEREAS, LYNDA GOODRICH, won 411 games in 19 seasons as women’s basketball coach, never having a losing season, reaching the post-season 18 times, winning 20 games 13 times; and WHEREAS, LYNDA GOODRICH, was twice a finalist for National Division II Coach of the Year honors in 1981 and 1982, directed the Vikings to two quarterfinal finishes at the NAIA National Tournament and three regional titles and subsequent trips to the AIAW National Tournament; and WHEREAS, LYNDA GOODRICH, directed a program which had student-athletes graduate at rates well above the national average for NCAA Division II; and WHEREAS, LYNDA GOODRICH, has garnered numerous sports administration honors, received the Distinguished Alumnus Award from Western's Alumni Association in 1988, and has been inducted into five Hall of Fames, including the NAIA, WWU Athletics, Northwest Women's Sports, Snohomish Country Athletics and Lake Stevens High School Athletics; and WHEREAS, LYNDA GOODRICH will be retiring from Western to pursue new adventures in the next stage of her life; NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of Western Washington University offers thanks and commendation to LYNDA GOODRICH on her many achievements and exemplary service as Director of Athletics. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. Page 6 DRAFT June 14, 2013  Secretary to the Board of Trustees Liz Sipes. Chair Zoro asked President Shepard to introduce Liz Sipes and invited Trustee Dennis Madsen to read Resolution 2013-04, Recognizing the Service of Liz Sipes, Secretary to the Board of Trustees. RESOLUTION NO. 2013 – 04 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF SECRETARY TO THE BOARD OF TRUSTEES ELIZABETH SIPES WHEREAS, ELIZABETH SIPES, of Bellingham, Washington, was hired in 1984 as a manuscript typist in Western Washington University’s Bureau for Faculty Research, now the Office of Research and Sponsored Programs; and WHEREAS, ELIZABETH SIPES served from 1985 – 1999 as Administrative Assistant to the Western Washington University Director of Libraries, working with three different Libraries Directors; and WHEREAS, ELIZABETH SIPES has served in several administrative roles in the President’s Office from 1999 to the present, most recently as Secretary to the Western Washington University Board of Trustees; and WHEREAS, ELIZABETH SIPES was instrumental in organizing searches for numerous senior leadership positions at Western Washington University, including those for the President, Provost and Vice President for Business and Financial Affairs; and WHEREAS, ELIZABETH SIPES brought to her appointment as Secretary to the Board of Trustees a spirit of conscientious service, hard work and confidentiality, and a can-do attitude appreciated by all Board Chairs with whom she has worked; and WHEREAS, ELIZABETH SIPES has been a highly valued colleague in the President’s Office and throughout the institution, known for her teamwork, dedication, candor, and ever-present good humor, serving with distinction as Secretary to the Board of Trustees for fourteen years; and WHEREAS, ELIZABETH SIPES will be retiring from Western to pursue new adventures in the next stage of her life; NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees of Western Washington University extends its gratitude and commendation to ELIZABETH SIPES for her exemplary service and dedication to the University. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. MOTION 6-2-2013 Trustee Lee moved that the Board of Trustees, approve the following Resolutions: 2013-02 Thanking Roger Gilman 2013-03 Thanking Wendy Bohlke 2013-04 Thanking Liz Sipes 2013-05 Thanking Catherine Riordan 2013-06 Thanking Lynda Goodrich Motion carried. Page 7 DRAFT June 14, 2013 4. BOARD CHAIR REPORT Chair Zoro said a few words and read Resolution 2013-01 Recognizing the Service of Student Trustee Joseph Meyer. RESOLUTION NO. 2013 – 01 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF TRUSTEE JOSEPH MEYER WHEREAS, JOSEPH MEYER of Seattle, Washington, has served as a member of the Western Washington University Board of Trustees from August 6, 2012 – June 30, 2013; and WHEREAS, JOSEPH MEYER has the distinction of being the fifteenth student appointed by the Governor to the Board of Trustees of Western Washington University; and WHEREAS, JOSEPH MEYER brought to his appointment as a trustee dedication to the campus community through his service as the Associated Students Legislative Liaison, as Chairperson of the AS Election Board, and as an administrative aid for Western Advocates and Western Votes; and WHEREAS, JOSEPH MEYER, as a designer and leader of an Eagle Scout project; brought to his appointment as a trustee dedication to his community though his leadership experience as an intern with the Washington Clean Technology Board, as a U.S. Senate Page in Washington D.C., and as a Constituent Services Intern for Senator Maria Cantwell; and WHEREAS, JOSEPH MEYER has contributed his time and commitment to the University at considerable personal sacrifice while pursuing a B.A. in Economics/Environmental Studies with a minor in Business Administration and Energy Policy; and WHEREAS, JOSEPH MEYER contributed to the increased stature and the future potential of Western Washington University through his participation in numerous activities and decisions affecting the University; NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of Western Washington University that JOSEPH MEYER be and is hereby honored for outstanding service and dedication to the University and is extended the gratitude and best wishes of the entire University community. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on June 14, 2013. b) Report on AGB National Conference on Trusteeship, April 19 – 23, 2013 Chair Zoro provided an oral report about the AGB National Conference on Trusteeship on April 1923 in San Francisco. She attended pre-conference workshops that she thought would be helpful to her as the chair. Page 8 DRAFT June 14, 2013 1. “Leadership Strategies for Board Chairs of Public Colleges and Universities.” This workshop addressed assessing and working with leadership without micromanaging, managing the Board agenda, expectations of university leadership, and trustee relationships. 2. “Sharing Governance, Balance of Influence Between Board, Faculty and Administration.” This workshop focused on the synergy between the three different groups and how to interact successfully. 3. “The Changing Academic Workforce.” Chair Zoro learned that faculty is aging, graying, and staying. As faculty want to work until a later age, the average age of faculty is increasing. Also the split between full-time and part-time/adjunct faculty is changing and how to balance faculty workload and class schedules. Trustee Karen Lee was invited to talk about her experience as well. She attend the “Strengthening the Board Through The Governance Committee: Recruiting Board Members, Assessing Board Performance, and Getting the Most From the Board Members”, and came out with the impression that we have a such a good framework at Western for our Board that we don’t have many of the challenges that other institutions deal with. Trustee Lee thanked the chair for the opportunity to attend the conference. 5. UNIVERSITY PRESIDENT President Shepard said it is a time of commencement, reflection and transition, adding that there will be nearly 2,000 students who will graduate and go on to live productive lives because of their education and service at Western. He acknowledged that it is Associated Student Body President Ethan Glemaker and Faculty Senate President Karen Stout’s last meeting, and thanked them both for their service and input at the meetings. He went on to thank those who assisted and provided thoughtful input for his five year comprehensive review with Dr. John Moore, and said that the input was very valuable and will have tangible results. President Shepard said that as he talks with the Board over the coming months they will be discussing an agenda for the University going forward in the future. Chair Zoro also thanked Ethan Glemaker and Karen Stout for all their service. 6. ASSOCIATED STUDENTS Associated Student (AS) Body President Ethan Glemaker summarized the AS Board’s legislative efforts for the year. Their top priority was the DREAM ACT and they succeeded by getting that the proposed legislation on the top of the list for the Washington Student Association, even though the bill didn’t pass. The AS Board had 6 legislative lobby days, one being the largest Viking Lobby day ever in Olympia. There were two student initiatives that were focused on this year, the first being the printing quota which is now included in the student technology fee, and the other being the water bottle initiative which will be implemented soon. Work was also done on changing the AS Board meetings focus to quality over quantity, and lessened the overall workload to provide for real and meaningful participation. Glemaker went on to introduce the new AS Board who will be assuming their official duties on June 15, 2013.  Carly Roberts, AS President  Mayra Guizar, ASVP for Diversity Page 9 DRAFT June 14, 2013      Josie Ellison, ASVP for Academic Affairs Hung Le, ASVP for Business and Operations Robby Eckroth, ASVP for Student Life Jarred Tyson, ASVP for Activities (unable to attend) Kaylee Galloway, ASVP for Governmental Affairs (unable to attend) Trustee Munro reminisced about how when he was student body president in 1964 and made a request to appear in front of the Board of Trustees, his request was denied. He added that he is pleased the AS President is participating at the meetings now a days and how it is such a delight to work with student leadership. 7. FACULTY SENATE Dr. Karen Stout discussed how thankful she was to have had the opportunity to be Faculty Senate president and to work with President Shepard and the Board over the past two years. She discussed the three primary goals she had during her time in office: 1) strengthen shared governance across the campus; 2) improve communications; 3) address important topics and discussion issues with the Senators so they know their contributions make a difference. Dr. Stout commented that she feels good about the progress and changes she has made overall, highlighting her work in creating a faculty senate president’s handbook, a reconstructed and more user friendly senate website, and the ongoing work with the Provost’s office to create a Western Academic Honesty Policy. 8. CONSENT ITEMS MOTION 6-3-2013 Trustee Munro moved that the Board of Trustees of Western Washington University, on the recommendation of the President, approves the following consent items: • Approval of Spring Quarter Degrees • Construction Contract for Multipurpose Playfield (PW 660) Motion carried. 9. 2013 - 2014 PRELIMINARY OPERATING BUDGET President Shepard gave a brief overview of the timeline and process of developing an operating budget request. He explained that we need to have the final budget numbers and expectations in language from the Legislature before a thoughtful, vetted and meaningful budget could be put together. Therefore, due to the lack of a legislatively approved and passed statewide budget Western cannot make final budget recommendations to the Board at this meeting. President Shepard noted that due to the lack of the state budget, students have not received their financial aid packages yet which puts them in a holding pattern. He added that Western may start the beginning of the fiscal year without a budget, and that the budget presented at this meeting is a temporary operating budget until such time as we can present a final recommended budget. Vice President Van Den Hul described the recommended temporary authority budget proposals and answered questions. Please see ATTACHMENT A for specifics. Page 10 DRAFT June 14, 2013 MOTION 6-4-2013 Trustee Thompson moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve a preliminary FY 2013-2014 Annual State Operating Budget of $140,113,687 consisting of a State Appropriation, WWU net tuition operating fee revenue, administrative services assessment, and one-time funds. At a special public Board of Trustees meeting, to be scheduled as soon as possible after the Legislature has passed a budget, the President will present the recommended operating budget for FY 2013-2014 and tuition recommendations for the 2013-15 biennium. Motion carried. 10. 2013 - 2015 PRELIMINARY CAPITAL BUDGET President Shepard asked Vice President Van Den Hul to discuss the status of our current capital construction program summer schedule, and the status of legislation in Olympia. Please see ATTACHMENT B for specifics. MOTION 6-5-2013 Trustee Munro moved upon recommendation of the President, that the Board of Trustees hereby delegates its authority to the President to make such expenditures out of the reappropriated capital funding as necessary to fund those contractual obligations as may become due and owing after July 1, 2013, as allowed by the Office of Financial Management; and, delegates permission to expend new Capital appropriations, once passed by the legislature and signed by the Governor. Once a final capital budget is approved, the President is to bring the budget back to the Board of Trustees for final approval. Motion carried 11. 2013 - 2014 STUDENT FEES Senior Vice President Coughlin said her division brought forward this item with the knowledge that these fees are connected to the budget and policy in Olympia, but that the fees discussed at this meeting have been previously vetted and voted on by the Associated Students. The fees and action at this meeting are contingent upon the final budget and policy guidance from the Legislature, and if there are changes needed her office will adjust appropriately. VP Coughlin added that final amounts are needed to do the work necessary to build student financial aid packages. There were questions from the Trustees about what the different fees apply to. See ATTACHMENT C for specifics. MOTION 6-6-2013 Trustee Munro moved that the Board of Trustees of Western Washington University approve, contingent upon passing of the 2013-15 legislative budget, the 2013-14 mandatory student fee levels and distribution for the S&A Fee as proposed in the attached documents for the following fees:  Services & Activities Fee (general S&A) ($6/quarter or 3.47% increase; or an increase up to the percentage that tuition increases, as limited by RCW)  Health Services Fee ($2/quarter or 2.86% maximum increase)  Technology Fee ($10/quarter or 40% increase) Page 11 DRAFT June 14, 2013     Non-Academic Building Fee (No increase) Green Energy Fee (No increase) Student Recreation Fee (S&A) (No increase) Student Transportation Fee ($1.25/quarter or 5% increase) Motion carried. 12. MATTERS CONCERNING WATERFRONT PRESENCE President Shepard started by saying that the proposed agreement and action brought to this meeting mark a significant step in the evolution of the University, and that the vision of expanding to the Waterfront has considerable history on campus. Vice President Steve Swan gave an overall history of the process, discussions and major developments regarding the Waterfront and Western since 2004. VP Swan described the specifics of the Memorandum of Understanding (MOU) that was reached June 12, 2013 between the University and the Port of Bellingham. He noted that the MOU will facilitate the transfer of the Hannegan Road real property to the Western Crossing Development Corporation. Upon Board of Trustees approval, Western will transfer the Hannegan Road real property to the Western Crossing Development Corporation. As soon as reasonably practicable, the real property shall be marketed for sale by the Western Crossing Development Corporation. Within 30 days after the approval and execution of the Master Plan documents by the Port of Bellingham and the City of Bellingham, the Port of Bellingham will transfer approximately 6.1 acres of real property within the institutional mixed-use area of the Waterfront District to the Western Crossing Development Corporation. The University will then complete and approve a development plan no later than December 31, 2015. Trustee Thompson thanked staff and legal counsel for previously working through and answering his questions and issues regarding this topic, and that he is confident this is the right action and critical for Western’s future. Trustee Madsen reminded everyone he has been a member of the Board for almost a decade and has had continuous and ongoing discussions about this opportunity his entire tenure. He noted that when you think something is an overnight success, it isn’t; there is always so much preparatory work that goes on ahead of time and behind the scenes, and that this project is one of those times. Trustee Madsen added that this is not something that has been taken lightly, it has been a dream, discussed thoroughly, and now the University is headed to the next public step. President Shepard said that he remembers when he was being hired and this was mentioned as a top priority. However, with the down turn in the economy over the past several years, planning slowed down significantly but still continued. Now with this step, we have something that will protect all the interest of the University and allow us to establish a presence on the waterfront. He is anxious to see further activity and to continue building a new partnership with the community. MOTION 6-7-2013 Trustee Thompson moved on recommendation of the President, that the Board of Trustees authorizes the sale or exchange of WWU’s real property on Hannegan Road, approximately 24 acres, for real property of approximately 6.1 acres at the Port of Bellingham Waterfront, through the Western Crossing Development Corporation, the governmental Washington non-profit corporation created to facilitate such development; and that the Page 12 DRAFT June 14, 2013 Board of Trustees hereby delegates to the President or his designee, to sign such papers and documents as may be necessary to effectuate such sale or exchange of real property. Motion carried. 13. DISCUSSION ABOUT BOARD COMMITTEES AND APRIL 2014 MEETING DATE AND POSSIBLE ACTION Chair Zoro started by saying that after looking at the structure of the Board, she would like to permanently add the newly formed Committee on Trustees to the official Rules of Operation. Trustee Lee, as the chair of the Committee on Trustees, added that this new committee will be helpful to new trustees in the future and is considered a best practice among other intuition’s Boards. She added that this committee has been happening informally over the past couple of years and would like to formalize the committee in the Rules of Operation as well. Official language to add: 5.6 (b) Committee on Trustees. The Committee on Trustees assists the Board in fulfilling its responsibility to periodically facilitate assessments of board effectiveness, to assist in orientation of new trustees, to support effective succession planning, and develop guidance on trustee engagement. In sum, this Committee is responsible for good governance, and shall review and recommend to the Board practices affecting the performance of the Board of Trustees and its members in service to Western Washington University and to the public trust. MOTION 6-8-2013 Trustee Thompson moved on recommendation from the Chair, that the Board of Trustees amend Section 5.6 of its Rules of Operation to provide for the newly created Committee on Trustees. Motion carried. Chair Zoro introduced the alternative proposed dates for the April 2014 meeting and explained the request for a change. The established dates of April 10, 11, 2014 presented a potential conflict because the Association of Governing Boards (AGB) set their 2014 National Conference on Trusteeship for April 13 – 15, which would make it difficult for our Trustees to attend and participate. The date change would allow the Trustees to participate in both important functions. MOTION 6-9-2013 Trustee Sharpe moved on recommendation from the Chair, that the Board of Trustees change its currently scheduled meeting on April 10, 11, 2014 to the preceding Thursday and Friday of April 3, 4, 2014. Motion carried. At 10:15 a.m. Chair Zoro announced a 10 minute break. The meeting reconvened at 10:25 a.m. Page 13 DRAFT June 14, 2013 14. OTHER ACADEMIC PROGRAM FEES Provost Riordan introduced Ichi Pencil, Director, Academic Budgeting who explained what other academic program fees cover and which fees were evaluated at this year. The proposed maximum increase for fees this year was 4.5% with some fees increasing and some decreasing. Please see ATTACHMENT D for specifics. There was conversation among the Trustees and Ms. Pencil regarding some specific fees and what program they were designated for, what the fees specifically apply to, how they are billed to students. There was also discussion about what triggers the process of a fee assessment and amount setting. President Shepard stated that fees are set and guided by our adopted University policies. MOTION 6-10-2013 Trustee Lee moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the attached 2013- 2014 Other Academic Program fee schedule. Motion carried. 15. 2013 - 2015 INTERNAL AUDIT SCHEDULE President Shepard noted that this proposed internal audit schedule was discussed in the Board Audit committee the previous day, and comes as a recommendation from the committee. Kim Herrenkohl, Director, Internal Auditor gave a brief explanation of the schedule and how decisions were made on which audits to conduct through management and leadership suggestions. Trustee Thompson said that based on conversations from the Audit Committee meeting that he believes we have the right workload balance between what matters on campus and our available resources in the audit schedule. MOTION 6-11-2013 Trustee Thompson moved that the Board of Trustees of Western Washington University, upon recommendation of the Board of Trustees Audit Committee and President Shepard, approve the 20132015 Internal Audit Schedule. Motion carried. Chair Zoro recognized that a motion had not been made or voted on for Resolution 2013-01, Thanking Trustee Joseph Meyer. She then presented him with his plaque and asked for an official motion. MOTION 6-12-2013 Trustee Sharpe moved that the Board of Trustees approve Resolution 2013-01 Thanking Trustee Joseph Meyer. Motion carried. Page 14 DRAFT June 14, 2013 16. INSTITUTE FOR ENERGY STUDIES President Shepard asked Provost Riordan to introduce Dr. Andy Bunn, Director, Institute for Energy Studies; Manca Valum, Director, Development for Western’s College of Sciences and Technology and Huxley College of the Environment; and Joseph Meyer, Student and Member, Board of Trustees. Dr. Bunn gave an overview of the Energy Studies Program at Western and their goals for the next year noting that the program mission is to educate future leaders for a clean, efficient and renewable energy future. He added that Western fills a gap with this program within the Washington state educational system between the technical colleges and the research level. Dr. Bunn said that they launched the energy policy minor on campus this past fall of 2012, with some graduates in Spring 2013 and that they are still looking to attain public and private funding for the last part of the major program creation. Student Trustee Joseph Meyer gave a brief explanation of his experience in the program, why he decided to participate and the great value of his education experience. He stated that the program and courses are built upon strong public viability, feasibility with a strong cross disciplinary perspective. Students are excited about this opportunity and classes are filling up fast and students are adjusting their schedules to try and fit it in. 17. REPORT ON THE PRESIDENT’S TASKFORCE ON EQUITY, INCLUSION AND DIVERSITY President Shepard introduced Bill Lyne, Taskforce Coordinator and Faculty Associate to the President. Dr. Lyne said when the taskforce was launched the first question they decided to address was “what diversity is”. The committee was committed to being a meaningful way of fostering change to provide access to people who have been historically and structurally excluded. The first recommendation made by the committee and approved by President Shepard regarded the grossing up of salaries for those employees who are in same sex partnerships. Currently there is a penalty implemented by the federal government on same sex partner’s benefits. The recommendation was to gross up those particular salaries to cover the penalty. It is a widely practiced policy in private industry, but Western is only the second public institution in the nation to adopt the policy. The second recommendation made and approved regarded being able to designate a preferred name, other than your legal name, for use on campus. This change made it much easier for transgender or any student to make known their preferred name, therefore in effect, being able to name themselves without the cost of a legal name change. Other recommendations that are currently awaiting state funding are permanent funding for a women’s studies director and three tenure track lines in the American Cultural Studies program. American Cultural Studies is the program that offers minors in several specific ethnic studies. Over the years this program has waned and waxed, but currently it is in a low and it was recommended that in order to increase diversity opportunities the program needed to be bolstered. There was discussion among the Trustees and Dr. Lyne about campus diversity, accessibility and graduation requirements for diversity classes. Western currently requires the national standard for ethnic study/diversity classes. Trustee Sharpe asked Dr. Lyne, based on the surveys that the group conducted, what the group saw as the most significant areas that need attention. Dr. Lyne stated that subtle racism and salary structure are the biggest concerns right now, but both need further study, research and contextual information in order to have solid recommendation for meaningful changes. Page 15 DRAFT June 14, 2013 18. CAMPAIGN UPDATE Stephanie Bowers, Vice President for University Advancement reported on the University Campaign, stating as of June 14, 2013 the campaign was at $27.8 million dollars, which included a generous donation that had not yet been announced. The Foundation had also increased the Alumni database by 1,000 donors, and as of May 3, 2013, the campaign was $1.5 million dollars above the cash donations from the previous year. 19. OLYMPIA UPDATE Sherry Burkey, Associate Vice President for University Relations, introduced the new Government Relations Specialist in their office, Brad Sherman. She then gave an update on activities in Olympia, stating that a budget had yet to be agreed upon. Burkey noted that all parties have agreed that education is a top priority, but disagreed on how to fund, either through revenue increase or savings through reforms. She said both chambers had introduced new budgets with in the past week with a reduction in controversial stands on both sides, but are still far apart on core pieces. The McCleary case continues to be a huge fiscal challenge in order to meet the funding requirement, because to meet the financial responsibility, it affects all of state government. Burkey said that higher education differences are relatively minor, but her office continues to emphasis that current maintenance levels are critical to be able to provide our core university curriculum, that it can’t be reduced without reducing services. She also stated that her office is communicating that Western’s ability to keep tuition increases to a minimum depends on new state investment, so any new investment from the state takes pressure off of tuition expenditures. In the current proposed state budgets the Senate has tuition set at zero, and the House at a three percent increase. Burkey explained that there has been a focus from Western and throughout Olympia this legislative session on trying to fund Science, Technology, Engineering, and Mathematics (STEM) Programs, but that the funding for those programs need to be new money in order to move forward and respond to statewide needs. President Shepard pointed out that in current proposals there are only three named schools for STEM funding, University of Washington, Washington State University, and Western, and that says a lot about Legislators trust in our University. In normal budget situations, Associate Vice President Burkey thinks that our proposals would have been jumped at to be funded, but that there just isn’t enough money to go around this budget cycle. She will have a more comprehensive report once the session ends. 20. COMPREHENSIVE REVIEW OF THE PARKING SYSTEM Vice President Richard Van Den Hul along with Randy Stegmeier, Director, Public Safety/University Police Chief and Rick Benner, University Architect/Director, Facilities Development & Capital Budget gave a presentation about the current efforts on the comprehensive review of the parking system here on campus. The issues identified in the early stages of the review were financial, transparency, sustainable planning, access to campus, fair fees and rates, and can we maintain what we currently have. The group has been meeting for just over a year, and have made the first of two recommendations from the early stages of the review. 21. AUDIT COMMITTEE REPORT Trustee Thompson provided a brief report of discussions from the Board Audit Committee meeting on June 13, 2013. He stated that the Committee was provided an update on the existing Audits on campus and that the committee deferred discussion on the Audit Committee Board Self-Evaluation until the next meeting in August. Page 16 DRAFT June 14, 2013 22. INFORMATION ITEMS a) Academic Reports Provost Riordan provided a written report on this year’s Fulbright Scholar award recipients from Western Washington University. b) Admissions and Enrollment Summary Sr. Vice President Eileen Coughlin provided a written report on general update on enrollment and admissions. c) Alumni Relations Report Vice President Bowers provided a written report to update the Board on Alumni Relations activities. d) Capital Program Report Vice President Van Den Hul provided a written report to update the Board on the campus capital programs with the Carver Academic renovation, the Fraser Hall renovation, and the scheduled summer construction and renovation projects. e) Development Report Vice President Bowers provided a written report on activities of the Western Washington University Foundation. f) Staff Diversity Climate Survey Vice Provost Sue Guenter-Schlesinger provided a written report on the Staff Diversity Climate Survey. g) Quarterly Grant/Contract Report Provost Catherine Riordan provided a written report with information from the Office of Research and Sponsored Programs concerning grant awards for the period of January 1, 2013 – March 31, 2013 and fiscal year 2012/2013. h) University Relations Report Vice President Swan provided a written report on the recent activities of University Relations. 23. DATE FOR NEXT REGULAR MEETING: 24. ADJOURNMENT August 22, 23, 2013 The meeting adjourned at 11:50 a.m. 25. LUNCH The Board of Trustees enjoyed a lunch in the Solarium with the student recipients of the 2013 Presidential Scholars Award, along with their respective College Deans, Department Chairs and nominating faculty members. Page 17 ATTACHMENT A 2013 – 2014 Preliminary Operating Budget DRAFT Meeting Minutes June 14, 2013 ATTACHMENT A page 1 of 2 WESTERN WASHINGTON UNIVERSITY 2013-15 Biennial Operating Budget Request / 2013-14 & 2014-15 Annual Operating Budgets FY 2012-13 TIMELINE June 12, 2013 Update Planning Activities 1 Date Olympia WWU 2013-15 Biennial Request July 1 - Begin FY 2013-14 (year one of 2013-15 biennium) 2 2013-14 & 2014-15 Annual Operating Budget Process for Submission to BOT Dates are tentative & subject to change based on legislative process Jul 3 - President, VPs and Deans meet to finalize planning unit recommendations Jul 5 - 2013-14 & 2014-15 Planning Unit Leader recommendation posted to the web for comments until Jul 14 Jul 11 - 30-day Legislative Special Session (2) Ends Jul 9 - President's Cabinet meeting for review and comment Jul 14 - Final day of comment period Jul Predicated on a Final Legislative Budget passed by June 28 Jul 17 - President's 2013-15 recommendation mailed to BOT and posted to tBO's website Jul 19 - BOT Special Meeting (subject to signing of state budget into law) to discuss the following: 1) 2013-14 Annual Operating Budget presented to BOT for approval; 2) 2013-15 tuition levels presented to BOT for approval; and 3) 2013-15 Annual Operating Budget presented to BOT for review only. DRAFT Meeting Minutes June 14, 2013 Budget Office Page 1 ATTACHMENT A page 2 of 2 June 12, 2013 ATTACHMENT B 2013 – 2015 Preliminary Capital Budget DRAFT Meeting Minutes June 14, 2013 ATTACHMENT B page 1 of 2 WESTERN WASHINGTON UNIVERSITY 2013-15 CAPITAL REQUEST PROJECT LISTING with Funding Source 1 MINOR WORKS - Preservation WWU Request - Sept. 2012 Bonds Local *Gov. Gregoire Budget - Dec. 2012 Bonds Local 13,479,000 Senate Budget - Apr. 9, 2013 Bonds Local 7,500,000 2 MINOR WORKS - Program House Budget - Apr. 10, 2013 Bonds Local 7,500,000 Conference Bonds Local 7,500,000 9,900,000 3 CARVER ACADEMIC RENOVATION GATEWAY COMPLEX 4 (ACAD. SERV. & PERFORMING ARTS FACILITY) 5 INTERDISCIPLINARY SCIENCE FACILITY 69,310,000 7,235,000 - 500,000 6 PERFORMING ARTS EXTERIOR RENEWAL 3,082,000 3,082,000 3,082,000 7 NORTH CAMPUS UTILITY UPGRADE 3,764,000 3,764,000 3,434,000 120,000 3,582,000 8 CLASSROOM & LAB UPGRADES PH. 2 2,450,000 3,774,000 916,000 3,860,000 2,450,000 3,984,000 Preventive Facility Maintenance & Repairs TOTAL BY FUND SOURCE BIENNIUM TOTAL - ALL FUNDS 916,000 2,947,000 3,629,000 99,820,000 12,350,000 112,170,000 10,830,000 12,045,000 22,875,000 886,000 3,629,000 10,290,000 12,165,000 22,455,000 3,614,000 10,389,000 12,000,000 - - 22,389,000 0 NOTE: For the House Capital Budget Proposal Color Key: ~ Predesign ~ Design ~ Construction ~ Intermediate project An additional $21,000, not on this chart, was appropriated out of local funds to OFM for Higher Ed facilities assessments * Governor Inslee made no changes to Governor Gregoire's budget D. Rosen Rev 04-09-13 DRAFT Meeting Minutes June 14, 2013 ATTACHMENT B page 2 of 2 ATTACHMENT C 2013 – 2014 Student Fees DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 1 of 14 2013-2014 Mandatory Student Fees Executive Summary  This proposal is to increase four of the seven mandatory student fees for 2013-14 (Services & Activities, Health Services, Technology and Transportation Fees.)  This proposal constitutes a net average increase of 4.44% for all existing mandatory student fees, an increase of $57.75 from $1,302.00 to $1,359.75 per academic year. Fee Increases Proposed  Services & Activities Fee: Increase 3.47% (from $173 to $179 per quarter) to fund increasing operational costs due to inflation in categories such as travel.  Health Services Fee: Maximum increase of 2.86% (from $70 to $72 per quarter) as needed to meet operating budget expenses.  Technology Fee: Increase 40% (from $25 to $35 per quarter) to fund:  Computer lab renewal and replacement  The Student Technology Center  Wireless network renewal and replacement  The STF Proposal Fund  The Microsoft Student Advantage  Virtual labs and U-drive upgrades  Student print quota  Transportation Fee: Increase 5% (from $25 to $26.25 per quarter) to fund increased payments to WTA, a shared cost of the Western Card Office, and an increase in fuel costs. No Fee Increase Proposed  Non-Academic Building Fee  Green Energy Fee  Student Recreation Fee (S&A) See Attachment A for a chart summarizing all of the mandatory fees. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 2 of 14 Attachment A 2013-14 Mandatory Student Fees Summary of Current and Proposed Mandatory Student Fee Levels It is proposed to increase four of the seven mandatory student fees for 2013-14. This proposal constitutes a net average increase of 4.44% for all existing mandatory student fees. 2013-2014 Mandatory Student Fees - Proposed Increases Effective Fall Quarter* *Sub ject to Board of Trustees Approval on June 14, 2013 Quarterly Fee Fee Notes Current Current Proposed Status 2012-13 $173.00 Services & Activities (S&A) Fee (1) (2) Proposed increase of $6 per quarter (3.47%.) The S&A Fee Health Services Fee (4) Committee is recommending distribution by percentages for each constituent. Fee is prorated per credit w ith 10+ credits paying the full fee. Note: The % increase in this fee is limited by the % increase in undergraduate tuition w hich is unknow n at this time. So, this proposal is subject to that restriction. $$ Academic Year Fee % 2013-14 Change Change $179.00 $6.00 3.47% Current 2012-13 $519.00 Proposed $$ % 2013-14 Change Change $537.00 $18.00 3.47% Proposed increase of a m axim um $2 per quarter (2.86%.) The fee is charged to students taking 6+ credits. Other students may voluntarily pay the fee to obtain services. $70.00 $72.00 $2.00 2.86% $210.00 $216.00 $6.00 2.86% Technology Fee The Associated Students Board has proposed an increase of $10 per quarter (40%.) In Spring 2013, students voted 78% in favor of a 5 year renew al of this fee at the $35 level. The full fee is charged to students taking 6+ credits. Those taking 1-5 credits w ould be charged $17.50 (previously $12.50.) $25.00 $35.00 $10.00 40.00% $75.00 $105.00 $30.00 40.00% Non-Academic Building Fee No change proposed. Fee is charged to students taking 6+ credits. No change proposed. Spring 2010 student initiative passed w ith 80.6% approval (23.7% voter turnout), authorizing fee to be betw een $4 and $9/qtr. for purchase of renew able energy certificates (RECs) and sustainable energy projects. Fee is charged as 70 cents per credit w ith a max of $7 for 10 credits or more. $39.00 $39.00 $0.00 0.00% $117.00 $117.00 $0.00 0.00% $7.00 $7.00 $0.00 0.00% $21.00 $21.00 $0.00 0.00% No change proposed. Recent bond refunding resulted in annual savings in addition to funds to support the multi-purpose field. Fee is charged to students taking 6+ credits. Other students may voluntarily pay the fee to obtain access/services. $95.00 $95.00 $0.00 0.00% $285.00 $285.00 $0.00 0.00% The Associated Students Board has proposed an increase of $1.25 (5%.) In Spring 2013, students voted 84% in favor. The fee is charged to students taking 6+ credits. Summer quarter fee is less than academic quarters because the extra late night shuttle service is not provided; the summer rate w ould increase from $20 to $21 and covers just the bus pass. $25.00 $26.25 $1.25 5.00% $75.00 $78.75 $3.75 5.00% $434.00 $453.25 $19.25 4.44% $1,302.00 $1,359.75 $57.75 4.44% Green Energy Fee (3) Student Recreation Fee (S&A) (1) Student Transportation Fee Total Mandatory Fees Notes: (1) Fee is subject to 3.5% Student Financial Aid/Loan Fee deduction. (2) Bond Covenants pledge a minimum of $32/full-time student per qtr and $6.40/part-time student per quarter to the Housing & Dining System. (3) Net fee revenues (from over-enrollment and/or lower-than-expected energy costs) are held in reserve. The reserve is being allocated systematically for sustainable energy projects. (4)The Health Services Fee is proposed to increase by a maximum of $2 per quarter (2.86%) as needed to meet operating budget expenses. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 3 of 14 Attachment B 2013-14 Mandatory Student Fees Services & Activities Fee Proposed Distributions and 3.47% Increase in Fee Proposed Fee and Distribution: The Services and Activities (S&A) Fee Committee recommends a 3.47% increase to the Services & Activities Fee for the 2013-2014 academic year, maintaining the Summer 2014 rate at 65.15% of the academic year rate; and recommends approval of the distribution of fees for the 2013-2014 academic year and Summer 2013 as outlined. The committee proposes a 3.47% increase to the S & A Fee for the 2013-2014 year (from $519 to $537 per academic year, or $173 to $179 per quarter). The following constituents receive funds from the Services & Activities Fee:  Housing & Dining (per bond covenants)  Associated Students (AS)  Athletics  Campus Recreation  Department Related Activities (DRAC) Background The Services and Activities (S&A) Fee Committee operates under the authority of RCW 28B.15.045 and makes recommendations on the distribution of S & A Fees for the following constituent groups: Housing & Dining, Associated Students, Athletics, Campus Recreation and Department-related Activities (DRAC). In concert with the RCW, the committee is comprised of 12 members, seven voting and five non-voting. The voting members include one faculty member and six students representing Associated Students, Athletics, Campus Recreation and DRAC. The non-voting members include staff advisors from Associated Students, Athletics, Campus Recreation and DRAC, and a designee of the Vice President for Enrollment and Student Services who serves as Chair. The S&A Fee Committee follows an established annual process to prepare its recommendations on the level and distribution of S&A Fees. This process includes the review of budget requests for each constituent group and an open hearing process to provide the opportunity for input from members of the campus community. Maximum allowed increases for academic year S&A Fees are limited by RCW to percentages established for tuition increases. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 4 of 14 Proposed Fee Distribution     3.5% to Student Financial Aid Fund as required by law. Music Copyright Fee to be allocated in the amount of $14,890 Housing & Dining to receive minimums as required by bond covenants for debt service. This amounts to $32 per quarter per full-time student and $6.40 per quarter per part-time student. Recommendation is based on projected revenue. Revenue in excess of projection to be allocated to constituents on a percentage basis. 2012-13 Actual 2013-14 Proposed Variance 6,254,768 6,436,229 181,461 218,917 247,493 28,576 6,035,851 6,188,736 152,885 1,222,240 1,222,240 14,890 14,890 4,798,721 4,951,606 152,885 Associated Students 2,187,257 2,286,355 99,098 Athletics 1,466,490 1,505,149 38,659 Campus Recreation 346,947 350,668 3,721 DRAC 798,027 809,434 11,407 Subtotal Distributions 4,798,721 4,951,606 152,885 Total Distributed $4,798,721 $4,951,606 152,885 Academic Year Allocations Fee Revenue -Less 3.5% for Financial Aid Fund Net Available for Distribution Less: Housing & Dining (per bond covenants) Less: Music Copyright Net for Further Distribution DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 5 of 14 S&A Summer 2014 Proposed Fee Level As approved by the Board of Trustees in June 2002, the summer rate is set at 65.15% of the academic year rate. With an increase to the rate for the 2013-2014 academic year S&A Fee, the rate for Summer 2014 would increase from $11.34 to $11.66 per credit. S&A Summer 2013 Proposed Fee Distribution The Board approved the Summer 2013 rate of $11.34 per credit in June 2012. It is proposed that Summer 2013 S&A Fee revenue be split on the following percentage basis after Housing & Dining receives $32.00 per full-time student and $6.40 per part-time student and after $17,000 is put into a summer reserve fund due to a one-time decreased request from Department Related Activities. Summer 2012 Actual Distribution Summer 2013 Proposed Distribution Housing & Dining (bond covenant) Reserve $ 56,742 $ 56,742 $ 17,000 Associated Students Campus Recreation Department Related Activities $ 137,938 (62.6%) 24,350 (11.0%) 58,272 (26.4%) $ 220,560 $ 160,000 (77.8%) 24,350 (11.8%) 21,380 (10.4%) $ 205,730 TOTAL $277,302 $279,472 Constituency DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 6 of 14 Attachment C 2013-14 Mandatory Student Fees Health Services Fee Proposed Maximum 2.86% Increase in Fee Proposed Fee & Effective Dates: The Associated Students Board recommends a maximum increase in the Student Health Services Fee of $2 per quarter for students taking 6 credits or above effective Fall Quarter 2013.    The Health Services Fee is proposed to increase a maximum of $2 per quarter (2.86%) as needed to meet operating budget expenses. The fee is currently $70 per quarter, and was last increased in 2006. Fee revenues are projected to total $2.9 million in the current year (2012-13.) This fee supports the Student Health Center, Prevention & Wellness Services and approximately 40% of Counseling Center services. Over 75% of Health Services Fee revenue is committed to personnel. Fee Comparisons In comparison with the other public institutions in the state, Western’s Health Services Fee of $72 per quarter or $216 per academic year would remain at the low end of the range. Fee proposals for the other institutions are not known at this time, but the rates for 2012-13 were: 2012-13 Fees per Academic Year:  Western Washington University: $210  Washington State University: $278  Central Washington University: 237  Eastern Washington University: $241.29 (outsourced)  The Evergreen State College: $210 Note: The University of Washington has no separate health fee DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 7 of 14 Attachment D 2013-2014 Mandatory Student Fees Student Technology Fee Proposed 40% Increase in Fee Proposed Fee & Effective Dates: The Associated Students Board recommends an increase in the Student Technology Fee to $35 per quarter for students taking 6 credits or above and establishment of a $17.50 amount for students taking 1-5 credits, effective Fall Quarter 2013 for a period of five years (through Summer Quarter 2018). The Student Technology Fee exists as an effective means of meeting the direct needs of students in accessing technology on campus at a time when state-allocated equipment funds are inadequate to support the ongoing technological needs of students. Students supported the fee during the spring 2013 student elections with 78% of students voting in the affirmative for the fee. Students continue to recommend that efforts to procure state-allocated funding support continue and remain a priority. During fall quarter 2012, the Associated Students Board appointed a committee to consider the amount and uses of a Student Technology Fee (STF) to be voted upon by the student body in spring of 2013. The task force made a recommendation that the fee be increased to $35 per quarter with the funding dedicated to the following purposes:  $14 to computer lab renewal and replacement  $4 to the Student Technology Center  $4 to wireless network renewal and replacement  $3 to the STF Proposal Fund  $6 for the Microsoft Student Advantage  $2 for the virtual labs and U-drive upgrades  $2 for a print quota with 50 prints per quarter This allotment will result in the following approximate fund amounts based on past enrollments: Approximate Fund Amounts Tech Initiatives; $123,000 Virtual Labs; $90,000 Print Quota ; $90,000 Computer Labs; $600,000 Wireless; $171,000 STC; $171,000 MS Student Option; $255,000 DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 8 of 14 Technology Fee Project Proposal Funding Allocations The Student Technology Fee Proposal Fund has the following mission:  Broaden or enhance the quality of the student’s academic experience through the use of technology in support of the curriculum;  Provide additional student access to technological resources and equipment that are needed in support of instruction and to maintain and enhance the technological competency of students as it related to their academic endeavors;  Increase the integration of technology into the curriculum. For the Proposal Fund, students, faculty and staff are solicited for proposals that meet the mission of the STF. The Associated Students appoint a Student Technology Fee Committee to review the proposals. The STF Committee is comprised of four students, two faculty, and the Vice Provost for Information and Telecommunication Services. The committee reviews each proposal, receives input from the Deans with their proposal ranking within their college, receives advice from the Faculty Senate’s Academic Technology Committee and solicits comments from the campus population. The STF Committee then makes fee allocation recommendations to the President and AS President who approve or modify their recommendations. Fee Comparisons In comparison with the other public institutions in the state, Western’s proposed Technology Fee of $35 per quarter ($17.50 per quarter for 1-5 credits) remains at the low end of the range.      University of Washington: $41 per quarter Washington State University: No mandatory fee, but educators and administrators may request the establishment of special course fees to pay for operating costs associated with computer laboratories Central Washington University: $30 per quarter Eastern Washington University: $35 per quarter The Evergreen State College: There is no college wide fee but course technology fees can range from $5.00 to $100.00 depending upon the course. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 9 of 14 Attachment E 2013-14 Mandatory Student Fees Non-Academic Building Fee 2012-13 Program Report and 2013-14 Projections    The Non-Academic Building Fee is proposed to remain at $39 per quarter. The fee is one of three revenue sources that support Viking Union Facilities. Other revenue sources include Housing and Dining’s portion of the S&A fee and operating income from space rentals, event services fees, and Lakewood boat rentals and lessons. Revenues collected support the bond payment for the 2000 renovation of the Viking Union, capital and non-operating expenditures for the Viking Union and Lakewood, and operating expenditures for the Viking Union, Lakewood, and custodial/maintenance of the Child Development Center. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 10 of 14 Attachment F 2013-14 Mandatory Student Fees GREEN ENERGY FEE 2012-13 Program Report on Renewable Energy Credit Purchases and Sustainability Projects The Green Energy Fee (GEF) funds the purchase of Renewable Energy Credits to offset WWU carbon emissions in addition to on-campus sustainability pilot projects through the GEF Grant Program.  Fee revenues are appropriate, at approximately $300,000 in FY13. No additional increases are requested for this fee for 2013-14.  The cost of renewable energy credits was $1.60 per credit for the first half of FY13, and dropped to $0.95 for the last six months of the year. Western purchases 40,000 megawatt credits annually (10,000 per quarter). In the spring of 2013, the Green Energy Fee Grant Program awarded the following four large projects, all which will be under design and construction starting in the summer of 2013.  Sustainable and Energy-Efficient Dorm (SEED) Pilot: An energy efficient and sustainable dorm room pilot. Funding approved for $9,546.  Environmental Outreach Hydration Station (EOHS): A sustainability information kiosk in the library with a water bottle refill station. Funding approved: $ 23,457.  Driving Down Energy Consumption with Dashboards - Information is POWER!: Electronic dashboards to make the electricity and utility use of campus more accessible to the campus community. Funding approved: $ 184,735.  Western SOLutions: A proposal to use solar thermal collectors to heat the pool at the Wade King Recreation Center. This project will decrease Western's CO2 emissions and will serve as a learning model and awareness tool for solar thermal energy. Funding pending final approval $ 219,552. In the spring of 2013, the Green Energy Fee Grant Program piloted a small grant program enabling applicants to request between $500 and $2,000. This small grant program allowed for a greater level of participation from the student body and in the long term will increase awareness about the Green Energy Fee Grant Program. In the spring of 2013, the Green Energy Fee Grant program awarded the following five small projects:  Green Lighting the Black Box: Testing energy efficient LED lighting in the “Black Box” theater. Funding approved: $ 2,000.  Green Residence Certification Pilot: Piloting a sustainability certification program for on-campus residences. Funding approved: $1,975.44  Outback and Arboretum Environmental Restoration: Purchase of native plants and garden tools to conduct restoration in Outback and Sehome Arboretum. Funding approved: $ 1,935.  The Built to Last Picture Show: A sustainability film series at the library. Funding approved: $ 500.  Project MUG: A reusable travel mug pilot program. Funding approved: $ 1,926. The GEF Grant Program has participation from students, staff, and faculty from across the university. 2013 applications came from students, faculty and staff from the following DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 11 of 14 departments, colleges, and clubs: the Psychology Department, The Design Department, Huxley College of the Environment, Facilities Management, Computer Science, the Theater Department, Western Libraries, Dining Services, the Western Foundation, the Outback, the LEAD Club, Students for Sustainable Water, and Students for Renewable Energy. The small grant pilot program was a success in the spring of 2013. Because of this, plans for the 2013-2014 academic year include offering one large grant proposal opportunity and four small grant proposal opportunities to the campus community. The GEF Grant Program remains a highly collaborative effort, projects chosen by the student/staff/faculty GEF Committee, financially managed by the Associated Students, informed by Facilities Management, Facilities Development and Capital Budget, and other departmental stakeholders, and is programmatically managed by the Office of Sustainability. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 12 of 14 Attachment G 2013-14 Mandatory Student Fees Student Alternative Transportation Fee Proposed 5% Increase Proposed Fee & Effective Dates: The Associated Students Board recommends an increase in the Student Transportation Fee to $26.25 per quarter for students taking 6 credits or above effective Fall Quarter 2013, and an increase to $21 for Summer quarter. The Student Alternative Transportation Fee was implemented in fall 2007 for a five-year term. In April 2012, 84% of the student body voters voted to renew the mandatory fee for an additional five year term. In accordance with the fee initiative, the fee may be increased up to 5% per year with approval by the Associated Students Board of Directors (ASBD). In March 2013, the Student Transportation Fee Advisory Committee conducted a financial review of projected revenue and expenses for FY14 through FY17 which resulted in the Committee’s recommendation of a 5% increase ($25.00 to $26.25 per academic quarter and from $20 to $21 for summer quarter). The increase was approved by the ASBD and is the first increase since the fee was implemented in fall 2007. The following issues supported the decision to increase the fee:  Payments to WTA will increase over the next five years per the contract negotiated in September 2012, and incorporate an estimated annual enrollment increase of 1.39%. If enrollment remains flat, as is now expected, payments may be negotiated accordingly. $1,000,000 $900,000 $800,000 $700,000 FY13 FY14 FY15 FY16 FY17  In May 2013, Student Transportation signed a memo of agreement to pay 25% of operating costs of the Western Card Office with Housing and Dining, Student Recreation Center, and Academic Affairs supporting the remainder. The expected expense to Student Transportation is $10,000 per year.  Fuel costs are expected to rise. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 13 of 14 2013-14 Projected Student Transportation Expenses $1.15 Million Total $26,238 $50,000 $20,400 $70,120 Salaries and Benefits WTA $124,800 Airporter Maint and Repair $857,418 Fuel Other Below are the projected Operating Fund balances for FY14 through FY17 which include carry-forward balances from prior years. Even with the 5% fee increase, the FY14 operating budget is projected to dip into the carry forward balance by $30,000 (compared to $78,000 with no fee increase). This annual shortage is planned to continue until a target Operating Fund balance of approximately $300,000 is reached (equivalent to three months of expenses.) Since this will most likely occur in FY17, it is expected that another fee increase vote will take place in FY16. No Fee Increase 5% Fee Increase FY14 Projected Operating Fund Balance FY14 FY15 FY16 $ 525,000 $ 366,000 $ 190,000 $ 573,000 $ 462,000 $ 335,000 FY17 $ 2,000 $ 195,000 Note: The program also maintains a Capital Reserve Fund for bus replacement expenses. The current balance is $200,000 to which 1% of revenue is budgeted to be added annually. DRAFT Meeting Minutes June 14, 2013 ATTACHMENT C page 14 of 14 ATTACHMENT D Other Academic Program Fees DRAFT Meeting Minutes June 14, 2013 ATTACHMENT D page 1 of 4 WESTERN WASHINGTON UNIVERSITY 2013- 2014 04-Jun-13 Other Academic Program Fees FUND: Fund Title, Department Fee Title 2012-13 Fee 2013-14 Proposed Fee Change Amount Change Percent Change Academic Affairs 25104: Elementary Education, Extended Education & Summer Programs Degree Programs via EESP Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% Increase to Fee 7.00 2.13% 25106: Continuing and College Education, Extended Education & Summer Programs Degree Programs via EESP Graduate Course/Workshop Tuition 328.00 335.00 25107: Educational Administration, Extended Education & Summer Programs Degree Programs via EESP Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% Degree Programs via EESP Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% Degree Programs via EESP Graduate Course Workshops 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% 25110: Vehicle Design, Extended Education & Summer Programs 25111: CSD - Comm. Science & Disorders, Extended Education & Summer Programs 25112: Environmental Studies, Extended Education & Summer Programs Degree Programs via EESP Graduate Course Workshop DRAFT Meeting Minutes June 14, 2013 University Planning and Budgeting ATTACHMENT D page 2 of 4 Page 1 of 4 FUND: Fund Title, Department Fee Title 2012-13 Fee 2013-14 Proposed Fee Change Amount Change Percent Change Academic Affairs Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% 374.00 per credit 393.00 per credit Increase to Fee 19.00 5.08% Degree Programs via EESP Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Degree Programs via EESP Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% 25113: MIMSUP - Shannon Pt., Extended Education & Summer Programs Continuing Education Programs and Courses Undergraduate Course Workshop 25115: Off-Campus Student Teaching, Extended Education & Summer Programs 25120: AY Self-Sustaining Programming, Extended Education & Summer Programs Continuing Education Programs and Courses Human Services - Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Continuing Education Programs and Courses Human Services - Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% Variable New Fee 268.00 per credit New Fee 128.00 per credit 131.00 per credit Increase to Fee 3.00 2.34% 25121: Nursing, Extended Education & Summer Programs Degree Program Via EE Special Course Fee Degree Program Via EE Undergaduate Course Fee 25304: Independent Learning, Extended Education & Summer Programs Continuing Education Programs and Courses Correspondence 25306: Professional Development, Extended Education & Summer Programs Continuing Education Programs and Courses Graduate Course Workshop 328.00 per credit 335.00 per credit Increase to Fee 7.00 2.13% Continuing Education Programs and Courses Undergraduate Course Workshop 262.00 per credit 268.00 per credit Increase to Fee 6.00 2.29% DRAFT Meeting Minutes June 14, 2013 University Planning and Budgeting ATTACHMENT D page 3 of 4 Page 2 of 4 FUND: Fund Title, Department Fee Title 2012-13 Fee 2013-14 Proposed Fee Change Amount Change Percent Change Academic Affairs 25309: Language & Culture Programs, Estended Education & Summer Progams Language & Culture Programs Application Fee Language & Culture Programs Excursions and Events Fee Language & Culture Programs 100.00 New Fee 25.00 per quarter New Fee Homestay Placement Fee 125.00 per quarter New Fee Language & Culture Programs IEP Course/Materials Fee Variable New Fee Language & Culture Programs IEP Quarterly Tuition-Full Time 2,920.00 per quarter New Fee Language & Culture Programs IEP Quarterly Tuition-Part Time 127.00 per course contact New Fee Language & Culture Programs Sponsored Student Fee DRAFT Meeting Minutes June 14, 2013 University Planning and Budgeting 150.00 New Fee ATTACHMENT D page 4 of 4 Page 3 of 4 DRAFT July 18, 2013 WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES SPECIAL MEETING MINUTES Thursday, July 18, 2013 1. CALL TO ORDER Chair Peggy Zoro called the regular meeting of the Board of Trustees of Western Washington University to order at 10:00 a.m., on Thursday, July 18, 2013, in the Board of Trustees Conference Room, Old Main 340, at Western Washington University in Bellingham, WA. Board of Trustee Attendees Peggy Zoro, Chair Karen Lee, Vice Chair Betti Fujikado, Secretary Dick Thompson – by phone Ralph Munro – by phone Sue Sharpe Heather Flaherty Western Washington University Attendees Bruce Shepard, President Catherine Riordan, Provost and Vice President for Academic Affairs Brent Carbajal, Provost and Vice President for Academic Affairs Steve Swan, Vice President for University Relations Sherry Burkey, Associate Vice President for University Relations Paul Cocke, Director of University Communications Linda Beckman, Division Director of Budget and Administration, Enrollment and Student Services Division Linda Teater, Budget Director, Budget Office Kerena Higgins, Assistant Attorney General Hung Le, Associated Student Vice President for Business and Operations Barbara Stoneberg, Assistant to the President and Secretary to the BOT Elissa Hicks, Assistant Secretary to the Board of Trustees Paul Dunn, Senior Executive Assistant to the President 2. EXECUTIVE SESSION MAY BE HELD TO DISCUSS PERSONNEL, REAL ESTATE AND LEGAL ISSUES AS AUTHORIZED IN RCW 42.30.110. At 10:01 a.m. Chair Zoro announced that the Board would convene in Executive Session for approximately 30 minutes to discuss (personnel and legal matters.) The Board returned to open meeting at 10:29 a.m. with no action to report. Page 1 DRAFT July 18, 2013 3. RESOLUTION 2013-07 THANKING THE WASHINGTON STATE LEGISLATURE Chair Zoro asked President Shepard to introduce the first agenda item. President Shepard stated that we always need to remember to say thank you, and this is a chance to do that and to celebrate substantial progress in moving Western forward. Steve Swan, Vice President for University Relations and Sherry Burkey, Associate Vice President and Director of Government Relations talked about the actions in Olympia over this past legislative session and said that this resolution is a way to mark the progress and recognize that legislative members made a tough decision during this difficult year to fund higher education at Western and throughout Washington. Chair Zoro asked Trustee Fujikado to read Resolution No. 2013-07 Thanking the Washington State Legislature. RESOLUTION NO. 2013 – 07 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE EFFORTS OF THE WASHINGTON STATE LEGISLATURE WHEREAS, the WASHINGTON STATE LEGISLATURE convened on Monday, January 14, 2013 to conduct the business of the people of the great state of Washington in another challenging budget year; and WHEREAS, the WASHINGTON STATE LEGISLATURE with the 2013 – 2015 final budget compromise made a significant reinvestment in higher education after years of deep and difficult cuts to education due to the economic downturn; and WHEREAS, the WASHINGTON STATE LEGISLATURE adopted a bipartisan budget that represents a return to Washington’s proud history of prioritizing higher education, and is an important step forward in creating brighter futures for all of Washington’s students; and WHEREAS, the WASHINGTON STATE LEGISLATURE has provided a significant level of investment that will be instrumental and critical in preserving continued excellence at Western Washington University at an affordable cost to the students and families of Washington state; and WHEREAS, the WASHINGTON STATE LEGISLATURE has provided the resources necessary for Western to achieve the outcomes of a 0% tuition increase for the 2013 – 2014 school year, full maintenance funding, additional funding that will provide enhanced institutional budget support and new funding for expansion in high-demand areas and programs; and WHEREAS, the WASHINGTON STATE LEGISLATURE has recognized Western’s efforts to improve STEM education in the state by providing funding for targeted investments which will allow the University to transition to a full Engineering program, increase our capacity for computer science graduates, and to further develop Western’s expertise in key and developing areas to help meet the state’s critical workforce needs; and WHEREAS, the WASHINGTON STATE LEGISLATURE also provided for new institutional budget support which will enable Western to meet high-demand enrollment shifts, increase internship opportunities for students, create new degree programs aimed at meeting the needs of the new energy economy, and enhance Western’s overall goal of building on our considerable strengths to serve the needs of the state of Washington; and Page 2 DRAFT July 18, 2013 WHEREAS, the WASHINGTON STATE LEGISLATURE concluded their regular legislative session and two special legislative sessions after months of dedicated and hard work to serve the citizens and students of this great state on Saturday, June 29, 2013; and NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees of Western Washington University extends its appreciation to the WASHINGTON STATE LEGISLATURE for recognition of Western’s excellence and their vision for our contributions to higher education in this state, and to express our utmost gratitude for making public higher education a funding priority in the 2013 – 2015 budget. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its special meeting on July 18, 2013. MOTION 7-1-2013 Trustee Sharpe moved, that the Board of Trustees, approve Resolution number 2013-07, Thanking the Washington State Legislature. Motion carried on voice vote. President Shepard noted that a tweet about the resolution had just come out of the Board Room and had already been re-tweeted by someone else. 4. 2013 - 2014 OPERATING BUDGET OPERATING BUDGET AND RELATED MATTERS a. 2013 – 2014 Tuition Rates b. 2013 – 2014 Budget Plan Chair Zoro asked President Shepard to present the next item on the 2013 – 2014 tuition rates. President Shepard started by saying that this proposed budget meets the mission and strategic vision for the University approved by the Board and that developing it was a process that was open and transparent, bottom up, and accountable. See ATTACHMENT A and B for details. President Shepard went on to describe some highlights in the proposed budget such as, compensation increases to continue to ensure the quality of our people at the University. He said our staff allows us to continue to be effective, and apply our strengths to the critical needs of Washington State. The Trustees will also see funding for investment in high demand areas, such as science based curriculum. The extra funding provided to these areas will help keep our students on track for time to graduation and continue to attract top students. Specific examples of the programs within that curriculum are transitioning from applied engineering and technology to regular engineering and increased capacity in computer science programs, and the expansion of our energy program. President Shepard also said that state executive leadership in the Governor’s office and the Legislature only approved this expanded funding for the University of Washington, Washington State University and Western Washington University, and that is a remarkable and valuable breakthrough for the University. He added that the recognition didn’t just happen, a lot of work behind the scenes went into the proposals and budget and it speaks to the excellence of what this University is about. Trustee Fujikado noted the great detail in the budget documents and that it helps the Trustees understand the budget and where the money is going and what some of the decisions were. She stated that the quality of the documents showed a commitment to a great institution, that is focused on maintaining a high quality of education as well as looking into new areas to serve the needs of the state. Trustee Zoro was also grateful for the detailed information to support her role as a Trustee of approving funding for the University. Page 3 DRAFT July 18, 2013 Trustee Sharpe echoed her colleague’s statements about how complete the materials were and that she could see that this budget was strategic and that was helpful. She had two questions about how the projected enrollment for 2013 – 2014 would have an impact on the budget, and how much of the resources are going to support at risk students. President Shepard responded by saying that enrollment is for the most part staying neutral for the next school year and that the impacts to the budget will be minimize. He said that things would be reevaluated for the second half of the biennium. As far as the money provided in the budget to support services, it is the beginning of an investment that is only going to grow in size as the nature and needs of our student body change in the coming years. Trustee Lee also had some questions about the rebasing money and where it will be used. President Shepard talked about keeping resources as flexible as possible in order to address the needs with in programs as they arise. Trustee Lee then asked if the expanded energy program will be ready by the beginning of the school year. Provost Carbajal explained that the beginning stages of the program will be ready with non-tenure track professors and the process to hire tenure track faculty will begin and progress throughout the year. President Shepard also explained that this does not support capacity, just expansion of faculty to support current programs. Provost Riordan added that rebasing has been a multi-year process and something the University community has been working towards for a while. Trustee Zoro mentioned that these opportunities reminded her that Western is never reactionary, that they are always responsive, and that leadership and staff are prepared and it shows by being awarded funding. Trustee Sharpe also observed that this budget reflects an overall investment in higher education in Washington, and asked if this is a new culture in the Legislature that we can look forward to in the future. Associate Vice President Sherry Burkey said it was the perfect storm this session and that higher education was the last part of the budget to align in negotiations and that the information provided from all institutions was timely and given to the decision making people, the right people at the right time. Trustee Sharpe stated this budget makes an investment in the students of this state, that people were losing sight of that, and for the future of our state, this budget is reassuring and a step in the right direction. MOTION 7-2-2013 Trustee Flaherty moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the 2013-14 annual tuition rate for resident undergraduate students be held at the 2012-13 annual rate with no increase; and FURTHER MOVED, that the 2013-14 annual tuition operating fees and capital building fees for the non-resident undergraduate, resident graduate, non-resident graduate and the Masters in Business Administration (MBA) rates for resident and non-resident students be raised by 3% respectively. Motion carried by roll call vote, with all Trustees voting yes, and Trustee Madsen absent. Page 4 DRAFT July 18, 2013 MOTION 7-3-2013 Trustee Sharpe moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve a 2013-14 Annual State Operating Budget of $145,489,362 consisting of a State Appropriations in the amount of $52,892,000; WWU net tuition operating fee revenue of $89,589,483; and administrative services assessment revenue of $3,007,879. Motion carried by roll call vote, with all Trustees voting yes, and Trustee Madsen absent. 5. 2013 - 2015 CAPITAL BUDGET Chair Zoro asked President Shepard to present the next item, who then introduced Rick Benner, University Architect/Director, Facilities Development & Capital Budget. Mr. Benner made a short presentation regarding some of the high-level details of the proposed 2013 – 2015 Capital Budget up for discussion. See ATTACHMENT C for details. There was an overall discussion about the Carver Academic Building Renovation not being funded in this biennium. Questions were asked about whether the lack of funding was due to a lack of resources from the state or if the project was not attractive for funding. Associate Vice President Burkey said we may have hit a road block because it was such a large request this biennium and there was a lack of resources this year. She pointed out that the Carver Academic Building Renovation was on the top of the preservation list, but she is hopeful for funding opportunities in future biennia. MOTION 7-4-2013 Trustee Fujikado moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, accepts the 2013-2015 Capital Budget totaling $29,936,000 comprised of $7,547,000 in reappropriations and $22,389,000 in appropriations, and approves the distribution by major categories. Motion carried by roll call vote, with all Trustees voting yes, and Trustee Madsen absent. 6. DATE FOR NEXT REGULAR MEETING: August 22, 2013 7. ADJOURNMENT Before adjourning Chair Zoro expressed her gratitude to all the staff involved in making this meeting happen, the materials and months of effort. She stated that the budget meeting is the most important meeting of the year that sets the stage for the rest of the year. President Shepard also expressed thanks to the Board for their clear vision and guidance throughout the process, for all the effective efforts in Olympia and for making yourself available for the special meeting. Chair Zoro adjourned the meeting at 11:26 a.m. and announced that box lunches were available in the board room for those involved with the meeting. Page 5 ATTACHMENT A 2013 – 2014 Tuition rates DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 1 of 9 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES DATE: July 18, 2013 TO: Members of the Board of Trustees FROM: President Bruce Shepard SUBJECT: Action Item Approval of 2013-14 Academic Year Tuition Rates Purpose of Submittal: After a second special 30-day session, the Legislature and Governor have passed and signed an appropriations bill. Based on this approved bill, the Board is requested to approve 2013-14 Academic Year Tuition Fees. Tuition fees include both the tuition operating fee and the capital building fee for each category of student. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the 2013-14 annual tuition rate for resident undergraduate students be held at the 2012-13 annual rate with no increase; and FURTHER MOVED, that the 2013-14 annual tuition operating fees and capital building fees for the non-resident undergraduate, resident graduate, non-resident graduate and the Masters in Business Administration (MBA) rates for resident and non-resident students be raised by 3% respectively. Supporting Information: Please see attached supporting information, including charts detailing proposed dollar and percent increases for 2013-14 tuition fees and comparison data to other institutions of higher education. Additional Information: The 2013-14 annual operating budget plan which relies on tuition operating fee revenue generated by the tuition increases proposed under this submittal, will also be presented at the July 18, 2013 Board meeting. Attachment: July 18, 2013 Memorandum, “Supporting Information on Setting 2013-14 Academic Year Tuition” DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 2 of 9 WESTERN WASHINGTON UNIVERSITY SUPPORTING INFORMATION SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce DATE: July 18, 2013 SUBJECT: Supporting Information on Setting 2013-14 Academic Year Tuition In 2011-13 in House Bill 1795, the Legislature granted the Board of Trustees tuition setting authority. In the appropriations bill for 2013-15, funding was appropriated to alleviate pressure to increase resident undergraduate tuition, and therefore tuition setting authority for resident undergraduate students was suspended for FY13-14. In setting tuition to 0% for resident undergraduates, the Legislature appropriated an amount equivalent to what would have resulted from a 3% increase in resident undergraduate tuition. For non-resident undergraduates and all graduate programs, the Legislature did not restrict the long-standing authority of the Board to set those rates, nor was there an equivalent 3% tuition “buy down.” The Legislature defines “tuition” as the tuition operating fee and the capital building fee. The operating fee contributes to day-to-day operations of the University and supports Western’s annual operating budget plans. Proposed 2013-14 Tuition Rates for WWU The Legislature provided funding to hold resident undergraduate tuition increases to zero. It is recommended that Western hold the resident undergraduate operating fee and capital building fee at the 2012-13 annual rates, as required by the Legislature in the 2013-15 Operating Budget bill. After review by the campus, and upon the recommendation of the Vice Presidents and Deans, it is recommended that tuition fees for non-resident undergraduate, resident graduate, non-resident graduate, and Masters of Business Administration (MBA) rates for resident and non-resident students be raised by 3% respectively. Table 1 below details proposed 2013-14 tuition fees (tuition operating and capital building fees). As required by law, proposed capital building fee percentage increases are equivalent to the tuition operating fee percentage increases for each student category. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 3 of 9 Board of Trustees July 18, 2013 Page 2 Table 1 TOTAL TUITION (Operating Fee and Capital Building Fee) Resident Undergraduate Non-Resident Undergraduate Resident Graduate Non-Resident Graduate Resident MBA Non-Resident MBA 2012-13 $7,503 $17,850 $7,974 $17,655 $9,243 $18,993 2013-14 $7,503 $18,392 $8,222 $18,182 $9,513 $19,562 $ Change % Change $0 $542 $248 $527 $270 $569 0% 3% 3% 3% 3% 3% Please see Attachment A detailing percentage and dollar increases for breakout of tuition operating fee and capital building fee components. Resident Undergraduate Tuition: The majority of Western’s students are resident undergraduates, making up approximately 88% of the headcount for the 2013 academic year. No increase in tuition is recommended for this student group.  While the WSAC data shows this classification to be 16.8% higher than the national average, the study did not account for differentiation such as Carnegie classification, institution size, scope or type of degrees produced in the compilation of the national average.  Both UW and WSU undergraduate rates are approximately 40.0% higher than Western.  Comparing the Global Challenge States Peer List, 70% of Western’s peer group fall at or below Western’s undergraduate 2013 tuition and fees.  With regards to the Board-approved Peer List, 77% of Western’s peer group fall at or below Western’s undergraduate 2013 tuition and fees. Non-Resident Undergraduate Tuition: Non-resident undergraduate students represented approximately 8.4% of Western’s 2013 academic year headcount. The proposed tuition increase for non-resident undergraduate students is 3%, representing an annual increase of $542.  Tuition increases for this classification for the past two years were 5.6% and 6.2% as compared to resident undergraduate increases of 16.0% and 16.0% respectively.  The WSAC data shows Western closer in this category than resident tuition at 13.1% over the computed national average. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 4 of 9 Board of Trustees July 18, 2013 Page 3  UW non-resident undergraduate tuition is 56.3% higher than Western.  Comparing the Global Challenge States Peer List, 36% of Western’s peer group fall at or below Western’s non-resident undergraduate 2013 tuition and fees.  With regards to the Board-approved Peer List, 72% of Western’s peer group fall at or below Western’s non-resident undergraduate 2013 tuition and fees. Resident Graduate Tuition: Resident graduate students represented 2.9% of Western’s 2013 academic year student headcount. The proposed tuition increase for resident graduate students is 3%, representing an annual increase of $248.  Tuition increases for this classification for the past two years were 14.5% and 14.7%, as compared to resident undergraduate increases of 16.0% and 16.0% respectively.  This classification is the closest to the WSAC computed national average at 9.6% over average.  UW resident graduate tuition is 54.8% higher than Western.  Comparing the Global Challenge States Peer List, 30% of Western’s peer group fall at or below Western’s resident graduate 2013 tuition and fees.  With regards to the Board-approved Peer List, 65% of Western’s peer group fall at or below Western’s resident graduate 2013 tuition and fees. Non-Resident Graduate Tuition: Non-resident graduate students represented less than 1% of Western’s 2013 academic year student headcount. The proposed tuition increase for non-resident graduate students is 3%, representing an annual increase of $527.  Tuition increases for this classification for the past two years were 5.6% and 6.2% as compared to resident undergraduate increases of 16.0% and 16.0% respectively.  The WSAC study shows non-resident graduate tuition as 14.3% over the national average.  UW non-resident graduate tuition is 41.2% higher than Western.  Comparing the Global Challenge States Peer List, 55% of Western’s peer group fall at or below Western’s non-resident graduate 2013 tuition and fees. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 5 of 9 Board of Trustees July 18, 2013 Page 4  With regards to the Board-approved Peer List, 77% of Western’s peer group fall at or below Western’s non-resident graduate 2013 tuition and fees. Masters in Business Administration (MBA): The MBA tuition rate is currently the only differentiated tuition Western charges. Approved by the Board of Trustees during the 2011-2013 biennial tuition setting process as part of a long-term strategy to price the MBA program appropriately in the marketplace, MBA resident and non-resident students are annually assessed $1,269 and $1,338 higher than other resident and non-resident graduate students, respectively. The proposed tuition increase for both resident and non-resident MBA students is 3%, representing an annual increase of $270 and $569 respectively, to continue this long-term strategy. Attachments: Attachment A – Proposed Western Tuition Dollar and Percentage Increases 2013-14 Attachment B – WSAC 2012-13 Tuition and Fee Report Comparison of WA Institutions Attachment C – Global Challenge States Peer List & Board-approved Peer List Comparison Chart DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 6 of 9 Attachment A Western Washington University Proposed 2013‐2014 Tuition Rates (Operating Fee and Capital Building Fee) TUITION FEES 2012‐13 2013‐14 $7,209 $ Change % Change $7,209 $0 0% $17,142 $17,663 $521 3% $7,767 $8,009 $242 3% $17,118 $17,630 $512 3% $9,023 $9,285 $262 3% $18,424 $18,977 $553 3% 2012‐13 2013‐14 $ Change % Change Resident Undergraduate $294 $294 $0 0% Non‐Resident Undergraduate $708 $729 $21 3% Resident Graduate $207 $213 $6 3% Non‐Resident Graduate $537 $552 $15 3% Resident MBA $220 $228 $8 3% Non‐Resident MBA $569 $585 $16 3% 2012‐13 2013‐14 $ Change % Change $7,503 $7,503 $0 0% $17,850 $18,392 $542 3% $7,974 $8,222 $248 3% $17,655 $18,182 $527 3% $9,243 $9,513 $270 3% $18,993 $19,562 $569 3% Operating Fee Resident Undergraduate Non‐Resident Undergraduate Resident Graduate Non‐Resident Graduate Resident MBA Non‐Resident MBA Capital Building Fee TOTAL TUITION (Operating Fee and Capital Building Fee) Resident Undergraduate Non‐Resident Undergraduate Resident Graduate Non‐Resident Graduate Resident MBA Non‐Resident MBA the Budget Office July 11,DRAFT 2013 Meeting Minutes July 18, 2013 ATTACHMENT A page 7 of 9 Attachment B Western Washington University 2012-13 Tuition and Fee Rates* for Washington Universities Compared to National Averages WSAC 2012-13 Tuition and Fee Report Undergraduate Resident Nonresident Resident Graduate Nonresident Western Washington University Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $8,805 $7,539 $1,266 16.8% $19,152 $16,939 $2,213 13.1% $9,276 $8,463 $813 9.6% $18,957 $16,586 $2,371 14.3% University of Washington Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $12,383 $9,647 $2,736 28.4% $29,938 $25,090 $4,848 19.3% $14,358 $11,121 $3,237 29.1% $26,768 $23,818 $2,950 12.4% Washington State University Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $12,300 $9,647 $2,653 27.5% $25,382 $25,090 $292 1.2% $12,600 $11,121 $1,479 13.3% $26,032 $23,818 $2,214 9.3% Eastern Washington University Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $7,933 $7,539 $394 5.2% $18,678 $16,939 $1,739 10.3% $10,259 $8,463 $1,796 21.2% $23,012 $16,586 $6,426 38.7% Central Washington University Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $8,925 $7,539 $1,386 18.4% $19,557 $16,939 $2,618 15.5% $9,468 $8,463 $1,005 11.9% $19,973 $16,586 $3,387 20.4% The Evergreen State College Tuition and Fees National Average Dollar +/- National Average Percent +/- National Average $8,395 $7,539 $856 11.4% $19,561 $16,939 $2,622 15.5% $8,431 $8,463 ($32) -0.4% $20,560 $16,586 $3,974 24.0% *Note: Tuition and Fees for Washington's 4-year institutions includes the institution's operating fee, capital building fee, and all mandatory fees DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A the Budget Office July 12, 2013 page 8 of 9 Attachment C Western Washington University FY 2013 Comparison of Tuition and Mandatory Fees Global Challenge States ‐ WWU Peer Group Resident Undergraduate Nonresident Undergraduate Resident Graduate Nonresident Graduate WWU Tuition and Fees (FY 2013) $ 8,805 $ 19,152 $ 9,276 $ 18,957 Resident Undergraduate Nonresident Undergraduate Resident Graduate Nonresident Graduate WWU Tuition and Fees (FY 2013) $ 8,805 $ 19,152 $ 9,276 $ 18,957 Global Challenge States (60th Percentile) $ 8,590 $ 19,754 $ 9,477 $ 19,319 $ Difference $ $ $ $ WWU Peer Group (60th Percentile) $ $ $ $ 8,079 18,569 8,860 17,970 % Difference 215 (602) (201) (362) $ Difference $ $ $ $ Percentile Rank 2.5% ‐3.0% ‐2.1% ‐1.9% % Difference 726 583 416 987 70% 36% 30% 55% Percentile Rank 9.0% 3.1% 4.7% 5.5% 77% 72% 65% 77% NOTE: A) The Global Challenge States peer group is comprised of 11 institutions (see the Budget Office website for list). B) WWU Peer Group is comprised of 25 institutions (see the Budget Office website for list). C) "Percentile Rank" represents WWU's relative position to the peer group. For example, a 60% percentile rank indicates that 60% of the peer group are at or below WWU tuition and fee rate. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT A page 9 of 9 the Budget Office July 15, 2013 ATTACHMENT B 2013 – 2014 Budget Plan DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 1 of 21 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: July 18, 2013 SUBJECT: Approval of the 2013-14 Annual Operating Budget PURPOSE: Action Item Purpose of Submittal: Based on the conference committee budget passed during the second 2013 special 30day session of the Legislature, and as signed by the Governor, the Board is now asked to approve the 2013-14 State Operating Budget for WWU. In addition, the Board will be asked to approve 2013-14 tuition rate increases at its July 18, 2013 meeting, providing revenue necessary to support the 2013-14 annual operating budget. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve a 2013-14 Annual State Operating Budget of $145,489,362 consisting of a State Appropriations in the amount of $52,892,000; WWU net tuition operating fee revenue of $89,589,483; and administrative services assessment revenue of $3,007,879. Supporting Information: See attached memo on the 2013-2014 Operating Budget. Source of Funding: State appropriations (general fund-state, education legacy trust funds, and capital projects account); net tuition operating fee revenue; and administrative services assessment revenue Attachment: July 18, 2013 memorandum, “Supporting Information for Board Approval of the 2013-14 Annual Operating Budget” DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 2 of 21 WESTERN WASHINGTON UNIVERSITY SUPPORTING INFORMATION SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: July 18, 2013 SUBJECT: Supporting Information for Board Approval of the 2013-14 Annual Operating Budget Schedule of Approvals for 2013-14 Annual Operating Budgets On July 18, 2013, the Board will be requested to approve tuition rates for all student categories for the 2014 academic year. At this same meeting, the Board will be asked to approve the 2013-14 Annual Operating Budget, which relies on the projected tuition operating fee revenues generated from these tuition rate proposals. Introduction In order to fund the basic instructional and academic support missions of the institution, the President is proposing, for Board approval, a 2013-14 budget for state funded operations which reflects revenue and expenditure estimates available for university operations from state appropriations, net tuition operating fees, and the administrative services assessment. Proposed FY 2013-14 Annual Operating Budget A summary of all revenue sources is included in the table below. Please note that tuition operating fee revenue is presented net of tuition waivers and Western’s student loan/grant fund contribution at 4.0%. 2013-14 Fiscal Year WWU State Operating Budget by Funding Source Proposed for Board Approval FY 2014 Funding Source State Appropriations Net Tuition Operating Fees Administrative Services Assessment State Operating Budget DRAFT Meeting Minutes July 18, 2013 % of Budget $52,892,000 $89,589,483 36% $3,007,879 2% 100% $145,489,362 ATTACHMENT B 62% page 3 of 21 Western’s state operating expenditures have been historically supported by a combination of state appropriations and tuition operating fees. In the 2012-13 budget, state appropriations represented 31% of WWU's state operating budget compared to 67% in net tuition operating fees, so progress was made this legislative session to move back toward a goal of a 50%-50% split. Western’s Student Loan/Grant Fund Gross tuition operating fees collected are currently subject to a 4.0% minimum set-aside for the WWU student loan and grant fund. The capital building fee (part of tuition) and student activities fee are assessed at 3.5%. While this is the minimum for all higher education institutions in the state, tuition setting authority brought with it requirements on the amount contributed based on tuition levels established by each institution. Western has not exceeded tuition increase levels provided in the Legislative operating budget, so is not required to fund higher levels. For the 2013-14 fiscal year, Western will allocate close to $4.0M to this form of financial aid. Western’s Budget Process While Western’s request for new biennial funding was submitted to the Governor’s Office in September 2012, the campus’s transparent, bottom-up budget building process started in earnest in January. Campus Planning Unit Leaders submitted proposals for new campus initiatives and funding requests for the 2013-15 operating budgets. Proposals were vetted through the University Planning and Resources Council, voted on, and top priorities were recommended and approved by the Faculty Senate. Planning Unit Leaders made presentations which were audiocast to the campus with venues for feedback, which was then used to establish straw budgets for consideration once the Legislature and Governor passed an appropriations bill. Budget Recommendation Detail This extended Legislative session ended with an infusion of new funding for higher education, including nearly $3.0M for expansion of Western’s computer science and engineering programs, and $10.5M in additional institutional support. The culmination of six months of deliberations on campus produced a recommendation from the Vice Presidents and the Deans for the utilization of these new funds. Please see Attachment A for a copy of this recommendation. The version with active hyperlinks may be reviewed at the following web page. http://www.wwu.edu/upb/brdoc/1315campusmessage/memotocampus.pdf The President now recommends the Board of Trustees approve the state operating budget in the amount of $145,489,362 for the 2013-14 Fiscal Year. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 4 of 21 Attachment A DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 5 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 6 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 7 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 8 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 9 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 10 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 11 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 12 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 13 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 14 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 15 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 16 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 17 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 18 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 19 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 20 of 21 DRAFT Meeting Minutes July 18, 2013 ATTACHMENT B page 21 of 21 ATTACHMENT C 2013 – 2015 Capital Budget DRAFT Meeting Minutes July 18, 2013 ATTACHMENT C page 1 of 3 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Richard Van Den Hul DATE: July 18, 2013 SUBJECT: 2013-2015 CAPITAL BUDGET PURPOSE: Action item Purpose of Submittal: Implementation of the 2013-2015 Capital Budget. Executive Summary: Western Washington University requested a state capital budget of $119,717,000 of which $112,170,000 was related to new appropriations and $7,547,000 to reappropriations. Western received $22,389,000 in new appropriations and $7,547,000 in reappropriations for a total budget of $29,936,000. Of the $22,389,000 in new appropriations, $12,150,000 is generated as Local Funds through the University from the Normal School Fund (timber sales) and the portion of tuition and fees dedicated to construction. The State Building Construction Account (general obligation bonds) provides $10,239,000. The attached chart compares Western’s 2013-2015 capital budget request, Governor Gregoire’s/Inslee’s proposed budget and the legislative proposed and final appropriations. Options are being explored for the resubmission of the Carver Academic Renovation Request during the 2014 Supplemental Capital Budget Request cycle (due late September/early October 2013). This would allow construction to begin as early as summer 2014. A motion and further information will be brought to the Board at the August meeting. Proposed Motion: Moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, accepts the 2013-2015 Capital Budget totaling $29,936,000 comprised of $7,547,000 in reappropriations and $22,389,000 in appropriations, and approves the distribution by major categories. DRAFT Meeting Minutes July 18, 2013 ATTACHMENT C page 2 of 3 WESTERN WASHINGTON UNIVERSITY 2013-15 CAPITAL REQUEST PROJECT LISTING WWU Request - Sept. 2012 Bonds Local with Funding Source 1 MINOR WORKS - Preservation *Gov. Gregoire Budget - Dec. 2012 Bonds Local 13,479,000 Senate Budget - Apr. 9, 2013 Bonds Local 7,500,000 2 MINOR WORKS - Program House Budget - Apr. 10, 2013 Bonds Local 7,500,000 Conference Final - June 29, 2013 Bonds Local 7,500,000 7,500,000 9,900,000 3 CARVER ACADEMIC RENOVATION GATEWAY COMPLEX 4 (ACAD. SERV. & PERFORMING ARTS FACILITY) 69,310,000 7,235,000 5 INTERDISCIPLINARY SCIENCE FACILITY - 500,000 6 PERFORMING ARTS EXTERIOR RENEWAL 3,082,000 3,082,000 3,082,000 7 NORTH CAMPUS UTILITY UPGRADE 3,764,000 3,764,000 3,434,000 8 CLASSROOM & LAB UPGRADES PH. 2 2,450,000 3,774,000 2,450,000 3,984,000 Preventive Facility Maintenance & Repairs 916,000 3,629,000 99,820,000 TOTAL BY FUND SOURCE 12,350,000 112,170,000 BIENNIUM TOTAL - ALL FUNDS 10,830,000 12,045,000 22,875,000 Color Key: ~ Predesign ~ Design ~ Construction ~ Intermediate project 2,947,000 2,947,000 120,000 3,582,000 3,462,000 120,000 916,000 3,860,000 3,830,000 916,000 3,629,000 10,290,000 12,165,000 22,455,000 886,000 3,614,000 10,389,000 12,000,000 22,389,000 3,614,000 10,239,000 12,150,000 22,389,000 NOTE: For facilities assessments: NOTE: For facilities assessments: An additional $21,000 was appropriated An additional $21,000 was appropriated out of local funds to OFM 1 out of local funds to OFM 1 Total Local Funds = 12,021,000 Total Local Funds = 12,171,000 * Governor Inslee made no changes to Governor Gregoire's budget D. Rosen Rev 07-11-13 1 DRAFT Meeting Minutes July 18, 2013 An additional $21,000 from Western's Local Capital funds was appropriated in the Capital Budget to the Office of Financial Management for the continued collection and reportage of Higher Education Preservation Information. A total of $300,000 was appropriated from the Local Capital Project Funds of the six Higher Education institutions to cover this mandate. ATTACHMENT C page 3 of 3 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: August 22, 2013 SUBJECT: Public Comment Period PURPOSE: Information Item Purpose of Submittal: Substitute House Bill 2313, effective June 7, 2012, restates that governing boards of all institutions of higher education follow procedures for open public meetings in the Open Public Meetings Act. It also requires that Governing boards provide time for public comment at regular meetings. Persons wishing to comment will sign in between 1:00 p.m. – 1:20 p.m. the day of the Board of Trustees meeting. The signup sheet will be given to the Board Chair at 1:20 p.m. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: August 22, 2013 SUBJECT: Recognitions and Introductions PURPOSE: Information Item ____________________________________________________________________________ Dr. Brent Carbajal, Provost and Vice President for Academic Affairs Brent Carbajal was appointed to a two-year fixed term as provost and vice president for Academic Affairs at Western Washington University starting July 15, 2013. Carbajal was previously dean of Western’s College of Humanities and Social Sciences, the university’s largest college with 13 academic departments. Carbajal has master’s and doctorate degrees from the University of Washington. He has been at Western since 1997, serving as a professor of Spanish and for eight years as chair of the University’s Department of Modern and Classical Languages. Prior to Western, he was an assistant and associate professor of Spanish at Stephen F. Austin State University in Nacogdoches, Texas. He has published widely in the areas of Latin American literature and culture and Hispanic-American literature and culture. Dr. Jack Herring, Dean of Fairhaven College John “Jack” Herring started on August 1, 2013 as the new dean of Fairhaven College of Interdisciplinary Studies at Western Washington University. Dr. Herring, was previously dean for the campus-based undergraduate program at Prescott College in Prescott, Arizona. Herring has a doctorate in Atmospheric Sciences from the University of Washington. At Prescott College he has served as a faculty member in the Environmental Studies Program, and as an associate dean and dean in the Resident Degree Program. Prior to that, he was a research associate in the Department of Meteorology at the University of Maryland, a Congressional Science Fellow and Legislative Aide in the U.S. House of Representatives, a post-doctoral research associate at the University of Alaska Fairbanks Geophysical Institute, and an environmental chemist for the Alaska Department of Environmental Conservation. Dr. LeaAnn Martin, Dean of College of Humanities and Social Sciences Starting on July 15, 2013, LeaAnn Martin was appointed to serve for a fixed term as dean of the College of Humanities and Social Sciences at Western Washington University. Dr. Martin was previously associate dean of CHSS and a professor in Western’s Department of Physical Education, Health and Recreation, where she also served as department chair. Martin, who began at Western in 1991, has a master’s degree from the University of Arizona and a doctorate from the University of Texas. She teaches in the kinesiology and physical education program. In 2011, Martin was honored with Western’s Peter J. Elich Excellence in Teaching Award. In 2003, Martin was awarded the Washington Award for Excellence in Teacher Preparation by the State Board of Education, and in 1995 she was named the College Professional Physical Educator of the Year by the Washington Alliance for Health, Physical Education, Recreation and Dance. Martin is active in the National Association for Sport and Physical Education and the United States Handball Association. Dr. Kit Spicer, Dean of College of Fine and Preforming Arts Christopher “Kit” Spicer has been appointed, effective August 1, 2013, to serve for a one-year term as interim dean of the College of Fine and Performing Arts at Western Washington University. Dr. Spicer succeeds Dan Guyette, who recently resigned as CFPA dean to become dean of the College of Fine Arts at Western Michigan University. Spicer has a doctorate in Organizational Communication from the University of Texas at Austin. From 2003 to 2011, he was dean of the College of Fine Arts & Communications at Towson University, in Towson, Maryland. From 1995 to 2003 he was dean of the School of the Arts at Pacific Lutheran University in Tacoma. At Pacific Lutheran University, he also served as associate professor, professor and chair of the Department of Communication and Theatre. In 1999 he was a Fulbright Scholar at European University in Lisbon, Portugal. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Peggy Zoro, Chair, Board of Trustees DATE: August 22, 2013 SUBJECT: Board Chair Report PURPOSE: Information Item Purpose of Submittal: Board Chair Peggy Zoro will report to members of the Board and President Shepard and his staff on topics related to the Board of Trustees.   Resolution No. 2013-08, Thanking Dennis Madsen Resolution No. 2013-09, Welcoming New Student Trustee Heather Flaherty RESOLUTION NO. 2013 – 08 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY RECOGNIZING THE SERVICE OF TRUSTEE DENNIS MADSEN WHEREAS, on September 13, 2004, Governor Gary Locke appointed DENNIS MADSEN of Mercer Island, Washington, to serve a term on the Western Washington University Board of Trustees through September 30, 2007 and Governor Christine Gregoire reappointed him for a second term October 1, 2007 through September 30, 2013; and WHEREAS, DENNIS MADSEN brought to his appointment as a trustee over 38 years of experience with the Seattle-based company, Recreational Equipment, Inc. (REI), a national retail cooperative of outdoor gear and clothing; and brought leadership qualities developed during his extensive career, including service as the company’s President and CEO; and WHEREAS, DENNIS MADSEN brought to his appointment as a trustee an extensive background in community service by founding The Youth Outdoors Legacy Fund which focuses on helping urban kids get involved in outdoor activities and stewardship; and WHEREAS, DENNIS MADSEN has demonstrated a commitment to community service by serving on a number of boards related to conservation and outdoor recreation including the national Rails-to-Trails Conservancy, Washington Wildlife and Recreation Coalition, IslandWood, and the Bicycle Alliance of Washington; and WHEREAS, DENNIS MADSEN has been a significant contributor to the efforts of the Western Washington University Foundation, as a past President, and to the strength of the Western in Seattle committee; and WHEREAS, DENNIS MADSEN has shown a true dedication to the University by funding several Inspired for Teaching Excellence Scholarships at Western’s Woodring College of Education; and WHEREAS, DENNIS MADSEN contributed to the increased stature and the future potential of Western Washington University through his participation in numerous activities and decisions affecting the University, including participation with the Presidential Search Committee; and WHEREAS, DENNIS MADSEN has demonstrated throughout his service on the Board, vision, energy, commitment, candor, good humor and respect, and has served with commitment and distinction as a trusted member of the Western Washington University Board of Trustees; and NOW, THEREFORE BE IT RESOLVED, that DENNIS MADSEN has exemplified what community services means as an engaged citizen, public servant and trustee; and NOW, THEREFORE BE IT FURTHER RESOLVED, by the Board of Trustees of Western Washington University that DENNIS MADSEN be and is hereby honored for outstanding service and dedication to the University and is extended the gratitude and best wishes of the entire University community. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on August 22, 2013. RESOLUTION NO. 2013-09 A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTERN WASHINGTON UNIVERSITY WELCOMING TRUSTEE HEATHER FLAHERTY WHEREAS, on July 1, 2013, Governor Jay Inslee appointed HEATHER FLAHERTY of Bothell, Washington, to serve a one-year term ending on June 30, 2014 on the Western Washington University Board of Trustees; and WHEREAS, HEATHER FLAHERTY is a graduate student in good standing at Western Washington University pursuing a Masters in Business Administration, after having already earned a Bachelor of Science in Community Health Education with a minor in Spanish from Western Washington University; and WHEREAS, HEATHER FLAHERTY brings to her appointment as a trustee dedication to the campus community through her service as a Resident Advisor, an Orientation Student Advisor with the New Student Service and Family Outreach office, an award-winning Office of Admissions Representative, and as an Alumni Association Student Support Staff Representative who was recognized with the “Heart in the Office and Passion in Life” award; and WHEREAS, HEATHER FLAHERTY brings to her appointment as a trustee dedication to her community though her participation in the Leukemia and Lymphoma Society Big Climb of Seattle and an evening cohort representative for the WWU MBA program; and WHEREAS, HEATHER FLAHERTY was nominated by an Associated Students committee to serve as a student member of the Western Washington University’s Board of Trustees; and WHEREAS, HEATHER FLAHERTY has declared her commitment to serve as a member of the Western Washington University Board of Trustees; NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees of Western Washington University officially extends a warm welcome to HEATHER FLAHERTY as she begins her term on the Board. PASSED AND APPROVED by the Board of Trustees of Western Washington University at its regular meeting on August 22, 2013. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Bruce Shepard, President DATE: August 22, 2013 SUBJECT: President’s Report PURPOSE: Information Item Purpose of Submittal: President Shepard will present brief reflections on issues of interest to the Board. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard on behalf of the Associated Students DATE: August 22, 2013 SUBJECT: Associated Students PURPOSE: Associated Students Report Purpose of Submittal: AS President Carly Roberts will brief the Board of Trustees on recent activities of the Associated Students. DRAFT for REVIEW Dear Legislator, We offer you our most sincere thanks on behalf of all Western Washington University students. The funds allocated towards our school in the recently released state budget give WWU students great hope for the future. We know that the budgeting process is a long and complicated one with many important needs competing for the same funds. Thank you for making higher education in our state a priority. Our university has been able to freeze in-state tuition for the first time in over two decades, and greatly needed expansion will now be possible in some of our highest demand departments. With this support, Western will continue to be an affordable and high-quality school for the students of our state. By investing in Western students, you are investing in the future teachers, scientists, businesspeople, leaders, and entrepreneurs of Washington. Thank you for valuing the future, and supporting the families and students of Western Washington University. Carly Roberts, Associated Students President 2013-14 Kaylee Galloway, Associated Students Vice President for Governmental Affairs 2013-14 Ethan Glemaker, Associated Students President 2012-13 Patrick Stickney, Associated Students Vice President for Governmental Affairs 2012-13 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard behalf of the Faculty Senate DATE: August 22, 2013 SUBJECT: Faculty Senate PURPOSE: Information Item Johann Neem, Faculty Senate President, will brief the Board on recent activities of the Faculty Senate. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Brent Carbajal DATE: August 22, 2013 SUBJECT: Consent Items PURPOSE: Action Items Purpose of Submittal: Approval of the university recommendations provided on the consent item agenda of approval of summer quarter degrees. Board of Trustees responsibility to approve awarding of degrees. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, on recommendation of the faculty and subject to the completion of any unmet requirements, approves awarding undergraduate and graduate degrees to the candidates listed in the files of the Registrar and Graduate Dean, for Summer Quarter 2013, effective August 24, 2013. Supporting Information: Lists on file with the Registrar and Graduate Dean. Students Undergraduates Masters August 2013 321 52 Comparison: August 2012 423 70 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Richard Van Den Hul DATE: August 22, 2013 SUBJECT: 2014 SUPPLEMENTAL OPERATING BUDGET REQUEST PURPOSE: Action item Purpose of Submittal: In preparation of the 2014 legislative session, Western must submit its supplemental operating budget request in late September or early October. This is a request for Board approval to submit a $1,000,000 decision package to support a new WWU STEM Teacher Preparation model for the Next Generation Elementary Math and Science Education program in Washington State. Proposed Motion: Moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approves a 2014 Supplemental Operating Budget Request in the amount of $1,000,000 for the new WWU STEM Teacher Preparation model. Supporting Information: See attached supporting information. WESTERN WASHINGTON UNIVERSITY SUPPORTING INFORMATION SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard DATE: August 22, 2013 SUBJECT: Supporting Information: Board Approval of the 2014 Supplemental Operating Budget Request The new WWU STEM Teacher Preparation package addresses the need in Washington State for a more highly qualified and diverse STEM workforce by focusing on creating a larger cadre of outstanding elementary teachers who are able to inspire students to consider STEM as a future career. Research shows that by middle school most students have already decided that they are either good or not good at, or interested or not interested in STEM, and that elementary teachers in general are not confident teaching science or mathematics. Western, however, already graduates teachers highly qualified to teach mathematics and science, as demonstrated by well above average scores on WEST E test (Washington Educator Skills Test). We are proposing the creation of a model for the Next Generation Elementary Math and Science Education program in Washington State which produces highly qualified elementary teachers, able to help all students succeed in Math and Science, and create a set of elementary Math and Science education specialists (in-service teachers) to support the adoption and integration of the model in their schools. As part of this effort we also propose to recruit, support, and graduate more diverse cohorts of STEM teachers. Finally, we propose to create new online/hybrid methods courses for both Math and Science education that support our new Elementary Teacher Preparation curricula, while allowing us to reach out to a more diverse audience of non-traditional students (e.g. people not able to be on campus or be full time students because they have jobs, families, etc.) who might be interested in becoming STEM educators. In order to expand the capacity in our current teacher preparation programs from 100 to 150 students, we will need approximately $1,000,000 in funding over the biennium. Initial plans include hiring three tenure-track faculty: two in Math Education, and one in Science Education. Additionally, the funding will provide support for a diverse recruitment, retention and support services specialist, a part-time assessment coordinator, support for on-line/hybrid course development, and the NTT faculty necessary to increase capacity. The package includes $10,000 of support per faculty-line for library resources ($30,000), additional operating funds ($20,000), and 6% of indirect costs to support our physical facilities and student affairs ($25,000). WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Vice President Richard Van Den Hul DATE: August 22, 2013 SUBJECT: 2014 SUPPLEMENTAL CAPITAL BUDGET REQUEST PURPOSE: Action item Purpose of Submittal: Western Washington University’s highly ranked top priority capital project, Carver Academic Renovation, was not funded for construction in the 2013-2015 Biennial Capital Budget. Due to continued critical life safety and preservation issues, this project will be requested during the 2014 Supplemental Session. Due to inflation and other cost adjustments incurred from the delay of one year for construction, the supplemental request is approximately 3% more than the original 2013-15 request of $69.31 million. Proposed Motion: Moved, that the Board of Trustees of Western Washington University, upon the recommendation of the President, approves a 2014 Supplemental Capital Budget Request for Carver Academic Renovation from State-appropriated funding sources of $71,000,000. Supporting Information: The 2013-15 Higher Education Capital Projects Scoring Results with Final Funding is attached for informational purposes only. It was our understanding that “Construction in the Queue” projects would receive first priority for funding this biennium. 2013‐15 Higher Education Capital Projects Scoring Results with Final Funding 4‐Year Institutions Jun‐13 Construction in the Queue (listed in alphabetical order by institution) CWU Samuelson Communication & Technology Center CWU Science Phase II UW Denny Hall Renovation UW Lewis Hall Renovation WSU Clean Technology Laboratory WWU Carver Academic Renovation Infrastructure Categoy (59 points maximum CWU Combined Utilities EWU Infrastructure ‐ Upgrade Campus Water System WWU North Campus Utility Upgrade UW UW Tower Building Chilled Water Replacement WWU Performing Arts Exterior Renewal WSU Infrastructure/Grimes Way Realignment UW Magnuson Health Science Center Roofing Replacement UW District Energy Resource Center Growth: Intermediate Projects (59 points maximum) WSU Library Retrieval System ‐ Offsite Storage 2013‐15 Agency Request (in millions) $60.0 $66.4 $54.6 $3.7 $55.2 $69.3 Category Renovation Growth Renovation Renovation Research Renovation Inst. Priority 1 1 3 1 2 3 ‐ 2 Inst. Priority 1 Score 48.8 43.7 37.2 36.4 33.8 32.7 31.4 29.6 2013‐15 Agency Request $8.0 $7.5 $3.8 $7.5 $3.1 $36.0 $7.0 $2.2 2013‐15 Final Budget Score 20.0 Phase Requested P‐C 2013‐15 Agency Request $4.9 2013‐15 Final Budget Inst. Priority Score Phase Requested 2013‐15 Agency Request $4.4 $2.2 2013‐15 Agency Request $4.9 $5.0 $4.9 $5.0 2013‐15 Agency Request $4.0 $7.2 $4.5 2013‐15 Agency Request $4.9 2013‐15 Agency Request 1 3 70.5 52.0 Design Design $5.3 $3.2 ‐ 51.1 D‐C $8.3 2013‐15 Agency Request Inst. Priority 2 1 Score 54.3 49.5 Phase Requested Design Design Renovation: Intermediate Projects (70 points maximum) CWU Brooks Library Renovation TESC Science Lab 2 ‐ 2ND Floor Renovation WWU Classroom & Lab Upgrades Phase 2 TESC Science Lab 1 ‐ Basement Renovation Inst. Priority 2 1 1 2 Score 46.7 46.2 43.3 42.0 Phase Requested P‐C P‐C P‐C P‐C Replacement: Major Projects (95 points maximum) CWU Nutrition, Exercise and Health Science (NEHS) Facility WWU Academic Serv. & Performing Arts Facility/Gateway Complex Science I (aka Biology‐Chemistry Science Center)5 EWU Inst. Priority 1 1 1 Score 69.0 61.4 53.7 Phase Requested Design Design Design Replacement: Intermediate Projects (70 points maximum) CWU Peterson Hall Replacement Inst. Priority 1 Score 50.8 Phase Requested P‐C Research: Intermediate Projects (77 points maximum) Prosser‐Agric Tech Bldg Addition5 WSU Prosser Viticulture/Enology Facility5 WSU Inst. Priority Predesign Category (64 points maximum) Plant Sciences5 WSU WSU Plant Growth (Greenhouse) Facilities Phase 1 EWU Science II Predesign TESC Seminar I renovation TESC Tacoma Campus Acquisition & Replacement UW College of Engineering Classroom & Research Renovation UW Health Sciences Education Phase I ‐ T‐Wing Renov/Addition WWU Interdisciplinary Sciences Facility UW Tacoma Classroom Building Renovation ‐ Urban Solutions Ctr UW College of Engineering Interdisciplinary Education/Research Ctr I UW Innovation Collaboration Center UW Health & Life Sciences ‐ Hitchcock West UW Libraries Archival Storage ‐ Sand Point Building 5 EWU Riverpoint Building UW Tacoma Innovation Partnership Zone Development ‐ Phase I Inst. Priority Projects Added (Not Scored) WSU Everett University Center WSU Pullman Pedestrian Bridge Legend: P‐C = Predesign through Construction P‐D = Predesign through Design D‐C = Design through Construction 3 2 1 2 2 2 1 3 1 3 $0.0 $61.2 $30.6 $2.6 $30.3 $0.0 Phase Requested P‐C P‐C P‐C D‐C P‐C D‐C D‐C Design Renovation: Major Projects (95 points maximum) WSU Troy Hall Renovation TESC Lecture Hall Renovation Research: Major Projects (102 points maximum) Global Animal Health Building Phase II/WA Animal Disease Diagnostic & Research Facility5 WSU WSU Agricultural Animal Health Research Facility College of Agriculture's Dairy Research/Teaching Milking Parlor5 WSU 2013‐15 Final Budget Score 56.7 56.3 Score 44.5 39.8 39.2 32.0 31.5 30.5 30.4 29.0 27.6 27.4 22.5 21.6 19.6 18.8 16.8 Phase Requested P‐C P‐C $6.2 $7.3 $3.6 $0.0 $2.9 $0.0 $6.5 $0.0 $0.0 2013‐15 Final Budget $2.0 $1.3 2013‐15 Final Budget $0.0 $4.7 $4.7 $1.8 2013‐15 Final Budget $0.0 $0.0 $0.0 2013‐15 Final Budget $0.0 2013‐15 Final Budget $0.0 $0.0 $0.0 2013‐15 Final Budget Phase Requested $2.5 $3.5 2013‐15 Agency Request $2.1 $2.8 Predesign Predesign Predesign Predesign P‐D P‐C P‐D Predesign P‐D Predesign Predesign P‐D P‐D Predesign Predesign $0.5 $0.2 $0.4 $0.3 $4.8 $13.4 $8.0 $0.5 $1.9 $0.4 $0.4 $10.5 $1.0 $0.4 $0.5 $0.5 $0.2 $0.4 $0.0 $0.0 $0.0 $0.0 $0.0 $1.9 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 Design Build Agency Request $0.0 $0.0 $502.2 2013‐15 Final Budget $10.0 $1.5 $185.1 2013‐15 Final Budget WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: August 22, 2013 SUBJECT: Campaign Update PURPOSE: Discussion Item Purpose of Submittal: Stephanie Bowers, Vice President for University Advancement and Executive Director of the WWU Foundation, will provide an update to the board on the Western Washington University campaign. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Senior Vice President Eileen Coughlin DATE: August 22, 2013 SUBJECT: Retention Strategies for the At-Risk Student PURPOSE: Discussion Item Purpose of Submittal The purpose of this session is to engage the Board in a discussion of some of the current and emerging strategies used to retain at-risk students at Western. Supporting Information Western has a strong record of successfully supporting students towards graduation. Freshmen retention rates remain strong at 85% and graduation rates are near 70%. Retention and graduation rates for students of color, first generation, and low-income students are also comparably high and have steadily improved through the efforts of Student Outreach Services and other initiatives aimed at providing support to these students. As a result, today those rates are more than 10% higher than those of our Integrated Post-Secondary Education Data System (IPEDS) comparison schools. Despite a strong overall retention rata, we also recognize that approximately 30% of students are not graduating, that our graduation rates for students of color are not as strong as our overall graduation rates, and that a greater percentage of those students dropping out are leaving with debt that may take years to repay, all without the benefit of a college degree and the higher salary that usually accompanies that degree. Furthermore, though our rate of success with low-income students is better than IPEDS comparison schools, Western has a significant differential in its graduation rates for low-income students (59% as opposed to 67% overall). This differential is greater than that of the other state universities in our system, and greater than that predicted by academic ability. As an institution, these concerns have our attention and we take responsibility for ensuring that our students have the support and information they need to be academically successful and to graduate from Western. While not a comprehensive list of retention efforts at Western, what follows is a description of some present and newly emerging retention strategies. Student Outreach Services [SOS] As a publicly purposed university, Western has always had a deep commitment to provide access to and serve traditionally underrepresented and/or underserved students (first-generation, non- traditional, low-income, and students of color). SOS was created to: (1) serve student populations with unique struggles and provide holistic academic, social and cultural support as they integrate and adjust to college life; (2) provide academic advising, coaching and mentoring and the requisite tools and resources that enhance academic achievement and personal success; (3) monitor students’ progress and intervene when students are academically at-risk; and (4) engage in community building with these students to develop, maintain and enhance the motivation needed for academic success through to graduation. SOS is part of an integrative unit that includes the Ethnic Student Center and the LEADS (Leaders Engage in Action, Discernment, & Skills-building) Program. Under the leadership of Western’s Associate Dean of Students/SOS Director, this unit works together to address the challenges faced by these students and to invite participation in a broad array of SOS programs and services, including some listed below that promote persistence, retention and graduation. Strategies for Success (SFS): SFS serves first-year students identified as first generation or Pell-eligible. Upon acceptance to Western, these students are invited to participate in SFS. Generally, about 250 students choose to participate each year. SFS participants get specialized advising during Summerstart and Transitions and one-on-one advising throughout the year. These students are also invited to participate in the Mentor Project (a program that matches incoming students with upper class students), to enroll in EDUC 108 (a 2-credit course designed to assist students with their transition to college and to understand the process of adult learning), and to attend workshops designed to enhance their academic and study skills. All Nations Louis Stokes Alliance for Minority Participation (ANLSAMP): Funded by the National Science Foundation, ANSLAMP is a national initiative that targets Native American students pursuing degrees in Science, Technology, Engineer and Mathematics (STEM). SOS and the College of Sciences and Technology partner to provide a quarterly stipend and to offer opportunities for broad involvement in conferences, internships, mentoring relationships, and undergraduate research for students in the program. College Success Foundation (CSF) programs: CSF manages many scholarship programs including the Gates-funded Washington State Achievers Scholarship Program, the Costco Scholarship Fund, the Washington State Governor’s scholarship for Foster Youth, and the Washington State Opportunity Scholarship. CSF programs target Washington state students from high-potential, low-income backgrounds with a goal to improve college access. ACCESS: A year-long program targeting first-year students who have low academic-index scores but show potential for high achievement if provided “access” to higher education and a different life experience. Students are invited to participate in the program. Participants are assigned an Academic Support Coordinator to assist with class selection, financial aid needs and developing long-term educational plans. ACCESS students are assigned priority class registration and generally benefit from further preparation in math and study skills. First Alert: SOS and Academic Advising staff provides outreach and access to resources for multicultural students whose academic performance puts them at risk of dismissal. Transfer Access Program (TAP): TAP offers support to transfer students from underrepresented and/or underserved populations. These students are encouraged to enroll in the EDUC 108 class. In addition, they receive the support of a full-time Academic Support Coordinator for selecting classes, navigating financial aid, developing an educational plan, and preparing for a major. Academic Care Team [ACT] ACT was formed 2011 and meets regularly to provide coordinated individual support to students who utilize two or more of the offices represented on ACT, to examine data to more holistically understand general academic success and retention trends, and to offer ideas for improved policies/practices to the appropriate sources. ACT includes representatives from Residence Life, Academic Advising, Financial Aid, disAbility Resources for Students, the Tutoring Center, Student Outreach Services, Institutional Research, Student Life and the Registrar’s Office. Student Success Collaborative [SSC] After substantial review, involving more than 100 faculty and staff, Western joined a 3-year pilot initiative in January 2013 using the Student Success Collaborative (SSC), a predictive analytics tool and advising platform created by the Education Advisory Board in Washington, D.C. Using more than a decade of historical academic data from Western, the SSC combines technology, research, and predictive analytics to reveal the correlates, pathways and course sequences shown to be characteristic of successful students at Western. This data and information is expected to (1) help departments and colleges adjust their curriculum to improve graduation, (2) help administrators identify where resources will make the most impact, and (3) assist advisors in more rapidly identifying those students who have deviated from a recommended pathway or course sequence. Via an alert system, advisors can be more proactive in supporting students and getting them back on track before more serious consequences, such as course failure, occur. Furthermore, we expect that SSC data can be used to assist with two specific areas of concern: time to declaration of major and the differential in graduation rates for low-income students. Implementation will begin this fall with five early adoption workgroups at Western: the College of Business & Economics, Huxley College of the Environment, the College of Fine & Performing Arts, the Academic Advising Center, and Student Outreach Services. Western is on the forefront of this national initiative. It is one of only 22 universities in the official first pilot phase of the SSC, the first institution in Washington state to sign up with SSC, and one of 60+ schools who will be adopting the platform over the next year. Furthermore, Western’s thoughtful and thorough approach to implementation has been recognized by EAB staff and a representative has been asked to serve on a new Product Advisory Council and help shape the future direction, language and features of the platform. Only 12 members were selected from across the country to serve on this council. Other schools of similar size in the winter 2012/2013 cohort include: East Tennessee State University (TN), Eastern Kentucky University (KY), James Madison University (VA), Southern Illinois University – Carbondale (IL), Stephen F. Austin University (TX), University of North Florida (FL), and University of Texas – Brownsville (TX). RETENTION STRATEGIES FOR THE AT-RISK STUDENT DR. RENEE COLLINS, ASSOCIATE DEAN OF STUDENTS & DIRECTOR, STUDEN T OUTREACH SERVICES B o a r d o f Tr us te e s A u g us t 2 2 , 2 01 3 DR. STEVEN VANDERSTAAY, VICE PROVOST FOR UNDERGRADUATE EDUCATION SARA WILSON, SPECIAL ASSISTANT TO THE VICE PRESIDENT FOR ENROLLM ENT AND STUDENT SERVICES This document was presented at the Board of Trustees meeting and has been added to the meeting packet after the presentation. INTRODUCTION: WHAT WE KNOW  Washington state has one of the highest graduation rates in the country  Western’s freshmen retention rate is high (85%)  Western loses approximately 10% of students between the sophomore and junior year. Sophomore to junior retention rates are higher for those students with a declared major.  Western has the second highest 6 -year graduation rate (69%) in the state (tied with WSU)  Western’s graduation rates for students of color (64%) is 10% better than IPEDS comparison groups  The dif ferential in 6 -year graduation rates for low -income students (61%) and students of color (64%) is concerning MAJOR BENEFITS OF SSC  SSC’s alert system helps to quickly identify which students aren’t on a pathway to be successful in their intended major  Provides opportunities for early intervention before a student reaches levels of academic performance for which it is dif ficult or impossible to recover.  Interventions recorded in the platform provide a summary that results in better coordination of ef forts. Advisors can quickly see what interventions have occurred and consult with colleagues, as needed. STUDENT OUTREACH SERVICES Offers a multitude of services to support traditionally under-represented and underserved students (first-generation, non-traditional, lowincome, students of color) OUTREACH FROM THE STUDENT VIEW Prospective Student • Applies to Western and is accepted • Indicates academic interest in application Admitted Student • Identified by Admissions staff • SOS send invite letter; ask students about interests and needs Enrolled Student • Specialized advising at Summerstart • Peer Mentor outreach • Ongoing support/advising WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Dick Thompson, Chair, Board Audit Committee DATE: August 22, 2013 SUBJECT: Board Audit Committee Report PURPOSE: Information Item Purpose of Submittal: Chair Thompson will report to members of the Board of Trustees and the University President and his staff topics related to the Board Audit Committee. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: Karen Lee, Chair, Board Committee on Trustees DATE: August 22, 2013 SUBJECT: Board Committee on Trustees Report PURPOSE: Information Item Purpose of Submittal: Chair Lee will report to members of the Board of Trustees and the University President and his staff topics related to the Board Committee on Trustees. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Brent Carbajal DATE: August 22, 2013 SUBJECT: Academic Report: WWU Graduates with Earned Research Doctorates PURPOSE: Information Item Purpose of Submittal: Western Today shared information from the recent Survey of Earned Doctorates (SED) which has determined that Western Washington University is ranked 13th among all masters-granting institutions in the nation for the number of its undergraduates who subsequently earned a research doctorate in the past decade. Western was previously ranked at 19th and the current SED ranking places the university within the top 2 percent of all 560 U.S. masters-granting institutions. The Survey of Earned Doctorates, which only tracks research doctorates, is sponsored by six federal agencies: the National Science Foundation, National Institutes of Health, U.S. Department of Education, U.S. Department of Agriculture, National Endowment for the Humanities and the National Aeronautics and Space Administration. The recent survey incorporated information from the period 2002-2011. The SED is widely recognized as a key national benchmark of university quality; a high ranking indicates that a university's undergraduate curriculum successfully prepares students for advanced study and research. Western’s Provost Brent Carbajal noted: "We're very pleased by this recognition and by what it says about our programs and graduates. Western prioritizes faculty/student collaboration at the undergraduate level and facilitates opportunities for student participation in academic research and creative activity. This investment prepares Western graduates interested in continuing their education at the next level, equipping them with a scholarly sensibility and with skills that position them well to successfully pursue terminal degrees." Supporting Information: Western Today, August 6, 2013 http://www.onlinefast.org/wwutoday/features/western-13th-innation-in-grads-who-earn-doctorates WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Senior Vice President Eileen Coughlin DATE: August 22, 2013 SUBJECT: Admissions and Enrollment Report PURPOSE: Information Item Purpose of Submittal: To provide a general update on enrollment and admissions August 2013 Enrollment and Admissions Report Prepared by Clara Capron, Assistant VP for Enrollment and Student Services Western remains on track to welcome a Fall 2013 incoming class of approximately 2,775-2800 freshmen and 950 transfer students. Confirmations from students of color remain at 26% of confirmed students, the highest percentage in Western’s history. Thanks to President Shepard, New Student Services/Family Outreach is making arrangements to start the year off in celebratory fashion with fireworks at Welcoming Convocation, scheduled for September 24, 2013. Efforts to recruit students for 2014-2015 have begun. On July 18th-20th, Western’s Office of Admissions hosted the seventh annual Western Scholars Invitational (WSI). This event welcomed 96 top prospective high school students from across the state and country for an in-depth campus visit experience. Similar to years past, this was group of academically talented students with an average GPA of 3.7, and a diverse mix of academic and extracurricular accomplishments. Non-resident students made up 15% of the total participants, coming from eight different states. The primary goals of Western Scholars Invitational are for the attendees to experience college life on Western’s campus, to explore different academic interests, to learn about the college admission and scholarship processes, and to have the opportunity to interact with faculty, students and admissions staff. Throughout the program, students had the opportunity to sample university classes on topics including marketing, plant biology, neuroscience, art, and mathematics. Students attended open houses hosted by all seven colleges, the Honors Program, International Programs & Exchanges, and the Associated Students. In addition to the academic side of things, students had the chance to participate in some of the classic Western experiences like staying the night in residence halls, hiking the Arboretum, visiting the Wade King Recreation Center, and exploring Boulevard Park. Historical trends show that students who attend Western Scholars Invitational have a higher confirmation rate than other admitted freshmen. Out of last year’s incoming freshman students, WSI participants had a 59% confirmation rate. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: August 22, 2013 SUBJECT: Alumni Association Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Alumni Relations activities. Supporting Information: OFFICE OF ALUMNI RELATIONS News The WWU Alumni Association Board of Directors met on June 21, 2013 for their quarterly meeting and annual strategic planning session. Four new board members were in attendance. The annual board dinner followed the meeting. Alumni Association memberships continue to be a key indicator in engagement with and support of the university. We continue to experience an increase in number of new memberships and a slight decrease in member attrition, and ended the fiscal year at 97% of our 3500 member goal; a 17.4% increase over this time last year (2895 vs. 3398). Additionally, of the alumni who are AA members, 620 donated since July 2012 which is a 7% increase in donors from our AA Alumni member-donors over this time last year (620 vs. 581). • Over the past five years, the number of Western employees who have become Alumni Association members has grown from 1.67% to 5.15%. We are showing a steady rise in engagement with our constituents via social media and email communications. Our results are on par with industry standard for communications engagement and consistently above industry standard on open rates for our email communications leading up to events, ranging between 18%-19%. Ongoing broad-based engagement opportunities continue to be a focus, with 49 events executed since July with an additional 10 in the upcoming three months. We continue to see a steady increase in alumni, donors, parents, family and friends attending Alumni Association events and programs bringing our total attendance to 6,351 since July 2012. Alumni Events Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 6/12-13 Senior Celebration 6/15 Graduation Broad Based Alumni Programs 4/10 Rebecca Skloot, Western Reads author—PAC 4/16 Executive Committee Meeting 4/18 Student Alumni Member Coffee Hour with Employers prior to Career Fair—Campus 4/18 Dining with Vikings, Bellingham 4/19-28 Travel Program: Antebellum South Riverboat Cruise 4/20 Alumni Board of Directors meeting 4/20-28 Travel Program: Mediterranean Marvels 4/20 San Diego Chapter reception 5/16 Alumni Awards programs and dinner 5/16-19 Back2Bellingham Alumni & Family Weekend 5/18 Golden Vikings Brunch & Induction Ceremony— Class of 1963 6/20 New Alumni Board of Directors Orientation 6/21 Alumni Board of Directors Meeting & Strategic Planning Session and Annual Dinner 6/27 Western in Minnesota: Networking Happy Hour in Twin Cities 7/10 Recent Graduate Happy Hour, Seattle 7/12 Dinner and “Chicago” Performance, Everett 7/18-19 Grandparent’s U Classes, Campus UPCOMING PROGRAMS: Student Programming On-going ASK! Promotion On-going GYBO/Western Wednesday events 8/23 Senior Celebration 8/24 Graduation Broad Based Alumni Programs 8/1 Western in Tokyo Dinner with President Shepard 8/1 Western in Washington D.C. Networking Event 8/4 Reception and tour of LeMay Museum, Tacoma 8/5-8 Grandparent’s U, Anacortes 8/12-13 Grandparent’s U, Seattle 8/14-27 Travel Program: British Isles and Norwegian Fjords 8/23 Alumni at Everett AquaSox Baseball Game 8/24 Lopez Island Bike Ride 9/8 15th Annual Salmon BBQ in Olympia 9/11 GYBO BBQ on Campus Capital Program P R Report Board d of Trustee es August 22, 2013 3 MAJOR/INT TERMEDIAT TE CAPITAL L PROJECT TS  A Renovation R Carver Academic The Carrver Academ mic Renovatio on project is s approximattely 90% com mplete with the contractt document phase. Western W repre esentatives are a reviewin ng the 90% d documents w which are sccheduled to be complete in Se eptember. Construction C n activities arre delayed u until Western n receives construc ction phase funding. f  H Renova ation Fraser Hall Interior finishes f are nearly comp plete and lec cture hall sea ating is bein ng reinstalled d. Mechaniccal and electrica al system commissioning g has begun n, and final te esting for tellecommunication and classroo om mediation n is about to o begin. The exterior watterline work is complete and siteworrk is well und derway. This pro oject is on sc chedule for August A 2013 substantial completion with occupa ancy Fall Qu uarter 2013.  Multipurpose Field d The con ntractor mobilized on Jun ne 24. South h College D rive has bee en closed alo ong the proje ect site to allow safe movem ment of truck ks during the e mass exca vation activiities. South College Drivve is schedule ed to be reo opened on September 6.. The excava ation work iss proceeding g on schedulle. Rock ha as been enco ountered alo ong part of th he west slop pe and is beiing removed d during the same time as the soil. A sewer s line th hat ran acros ss the north end of the ssite has been n relocated. The new sou uth retaining wall is comp plete. Excav vation and fiill work is ab bout 50% complete. The field d portion of this t work is scheduled s fo or substantia al completion n at the end of Decembe er 2013. All otherr componentts and amen nities are sch heduled for ccompletion in spring 201 14. OTHER SM MALLER PUB BLIC WORK KS PROJEC CTS IN CON NSTRUCTIO ON THIS SUM MMER even smalle er public worrks projects being b execu ted across ccampus this summer: There are se 1. 2. 3. 4. 5. 6. 7. PW6 642 Mathes Hall Renova ation Phase II PW6 661 Ridgewa ay Alpha Renovation PW6 662 Fairhave en Entry Roa ad Improvem ment PW6 663 Humanitties Exterior Renewal PW6 666 Parking Lot 7G Alley y Repair Spec cial Project #016 # Fairhaven Food Se ervices Rem model Spec cial Project #018 # Ross Engineering E Technologyy Roof Repair (complete) For more infformation ab bout the major projects, the Capital Program, an nd the Capita al Planning Process, vis sit the Office e of Facilities s Developme ent and Cap ital Budget w website: http://www.w wwu.edu/ww wuarchitect/. WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Stephanie Bowers, Vice President for University Advancement and Executive Director, WWU Foundation DATE: August 22, 2013 SUBJECT: Development Report PURPOSE: Information Item Purpose of Submittal: Provide an update to the Board on Western Washington University Foundation activities. Supporting Information: Report attached OFFICE OF DEVELOPMENT Contributions to the WWU Foundation exceeded $5 million, an increase of nearly 10% over the previous year, for the fiscal year ended June 30, 2013. Outright cash gifts – excluding gifts received through bequests – were $4.2 million, the highest total since 2008 and the second highest total in the history of the Foundation. The overall number of donors to the Foundation increased by more than 1,100 and the number of alumni donors increased by 17%. The Western Stands for Washington Campaign continues to outpace expectations, a total of $29.4 million in gifts, pledges and gift commitments secured since July 31, 2011. Campaign leadership joined with Foundation Governing Board members at a Campaign Leadership Summit meeting at Safeco Field in June to discuss campaign goals, objectives and outcomes as well as review collateral materials. Gifts of Note Generous estate commitments from: • Norma Hall to the Music Department to create an endowed scholarship for students pursuing a career in voice • Mark Nelson to benefit CBE • Karen and Joseph Morse to endow a scholarship for student research experiences in Chemistry • Robert and Marilyn Monahan to support the Patrick L. Monahan Scholarship • Sheran Fiedler to the Music Department in support of Music Education • Mary Robinson to support the Mary R. Robinson Staff Training Endowment A gift of $90,000 in surplus materials from Boeing for use in the Engineering Technology program A gift of $40,000 from Manfred and Diane Parker to create two new endowments, one for the Library and one for Physical Education, Health and Recreation A gift of $35,000 from Dave and Ann Mann to support renovation of the Learning Commons in Wilson Library, completing their $200,000 campaign commitment A gift of $25,000 from John and Maria Bliss to establish a scholarship endowment for Huxley College students A gift of $25,000 from the Muckleshoot Tribe for the second consecutive year in support of scholarships for entering students Upcoming Events September 12 – Viking Night Auction September 19 – Foundation Board Quarterly meeting October 8 – Athletics Scholarship Dinner WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Steve Swan, V.P. for University Relations DATE: August 22, 2013 SUBJECT: University Relations Report PURPOSE: Information Item Purpose of Submittal: A written report is provided on the recent activities of University Relations. Supporting Information: Report Attached 1 WESTERN WASHINGTON UNIVERSITY OFFICE OF THE VICE PRESIDENT FOR UNIVERSITY RELATIONS AND COMMUNITY DEVELOPMENT REPORT FROM THE VICE PRESIDENT TO THE BOARD OF TRUSTEES UNIVERSITY RELATIONS AND COMMUNITY DEVELOPMENT Effective with the start of the new fiscal year the University Relations Division is now named University Relations and Community Development (URCD). The new title reflects organizational changes that have added new programs within the Division. The operational entities that now call URCD home are the Small Business Development Center (SBDC), Web Communication Technologies (Web Tech), and the Front Door to Discovery. They join a division that previously included Government Relations, Community Relations, Communications and Marketing, waterfront development planning, and Copy Services. The reorganization also led to the move of Copy Services to the Business and Financial Affairs Division. As a part of its Community Relations program, URCD is an active partner in community economic development efforts and the SBDC is a vital program in the outreach efforts. SBDC previously reported to the College of Business and Economics. URCD represents Western on the boards of the Northwest Economic Development Council and the Whatcom Council of Governments. The move of Web Tech from Academic Technology and User Services to URCD is to enhance Western’s ability to provide a comprehensive, efficient, and cohesive spectrum of marketing and communications services. Web Tech will work in close physical proximity and in collaboration with University Communications and Marketing to achieve this goal. The Front Door to Discovery Program will continue to be developed this fall under the leadership of a .50 FTE Director. The scope of the program has been fine tuned to provide a classroom laboratory for special campus and community projects. The director will be working to develop an interdisciplinary curriculum that is focused on concepts such as design innovation, innovation engineering, and lean startup. Waterfront Development The Port of Bellingham received three responses to its RFP for development of the initial 10.8 acres of property for the Bellingham Waterfront Development. A committee composed of Port staff, Mayor Kelli Linville, County Executive Jack Louws, and Western representative Steve Swan are reviewing the proposals.  The Bellingham City Council conducted its first public hearing on the Bellingham Waterfront Development Master Plan on August 5th. The plan was reviewed and moved forward on a 7-0 vote by the City Planning Commission in July.  Western Crossing Development has issued an RFP for the selection of a realtor to market and sell Western’s Hannegan Road property. Educational Channel The Bellingham City Council voted to provide funding for a combined educational and public access channel, as opposed to separate channels for each. The higher education 2 partnership which includes Western, Northwest Indian College, Bellingham Technical College, Whatcom Community College, the Bellingham School District, and University of Washington TV is concerned about the decision as it includes non-censored public access for the single channel. The higher education partnership will be submitting a proposal in response to the city issued RFP for the channel, but the proposal will include parameters that include censoring of objectionable material. The group’s proposal will include a listing of what it, as public educational institutions, considers to be objectionable content. GOVERNMENT RELATIONS The legislature ended the regular session and two special sessions on June 29th and passed a bipartisan 2013-15 operating budget that included significant reinvestment in higher education, allowing for a 0% resident tuition increase in 2013-14. Western was one of three universities to receive new STEM investment funding. Western received $2.995 M which will allow us to expand opportunities in computer science and transition to engineering. The legislature also appropriated $10.4M of new institutional funding to Western. This new reinvestment by the State will allow us to fund our decision package for the Institute for Energy Studies and make significant investment in other important initiatives that will enhance quality education at Western. The legislature also passed a $22M capital budget for Western. The office of Government Relations has begun preparing for the 2014 legislative session and working with the campus to develop decision packages on both the operating and capital budget side. We are also working to bring legislators and staff to campus during the interim to give them a chance to meet faculty, students and campus leadership and to highlight some of the excellence that is Western For a complete session review, we put together a website that highlights bills of interest to Western, important end-of-session documents, and updates from throughout the session this year: http://www.wwu.edu/univrelations/2013review.shtml OFFICE OF COMMUNICATIONS AND MARKETING Our skilled professionals worked hard on a wide range of online, print, social media, video and graphic design communications and marketing, which included:  Our staff successfully helped place a number of prominent stories in the media, including on the trustees’ approval of Western’s budgets; extensive media coverage of Western’s expanded partnership with Olympic College; stories on WWU being on the Forbes list of top colleges; and rated among the nation’s top academic workplaces;  Huxley Professor Michael Medler was quoted in several publications, including Rolling Stone magazine, on how climate change is affecting the severity of wildfires and Western faculty member Rachel Severson discussed her research on how children relate to nature. We also helped with the announcement of LeaAnn Martin being appointed to a fixed term as dean of the College of 3       Humanities and Social Services and Christopher “Kit” Spicer being named interim dean of the College of Fine and Performing Arts. In addition, the office completed work on a full-page ad that was vetted by the university’s Marketing committee and is running in the Horizon Air in-flight magazine for the month of August. Our office continues to push out great news and stories about Western via social media and have led efforts on campus on best practices for social media, including New Media Coordinator Matthew Anderson’s work on developing Western’s new social media guidelines. Publications Editor Mary Gallagher is preparing the fall edition of Window magazine, and we are expecting to expand the magazine this year, providing more opportunities to showcase our talented alumni and keep readers connected to Western. Mary also is preparing our annual back-to-Western editions of the Soundings family newsletter and cataloging the year’s accomplishments in our University Relations Annual Report. Assistant Director/Manager of Marketing John Thompson this summer is undertaking a complete redesign of the Office of Communications & Marketing’s web presence. In addition, the web site will include tabs for Western Today and Western’s “Brand Central,” which will also be expanded. Booking faculty speakers by Pam Smith through Western’s Speakers Bureau, Completion of graphic design projects by Chris Baker and Derek Bryson with many campus offices, including: Admissions, Athletics media guides for fall sports, New Student Services, Academic Advising, Residence Life, Compass 2 Campus, Office of Sustainability, President’s Events, template design for College of Humanities and Social Sciences website, and design guidance to the Klipsun publication. 4 DATE FOR NEXT REGULAR MEETING  October 10 and 11, 2013 ADJOURNMENT