WESTERN WASHINGTON UNIVERSITY BOARD OF TRUSTEES AGENDA THURSDAY, April 3, 2014 Location: OM 340 Time: 3:00 p.m. 1. CALL TO ORDER 3:00 – 3:05 2. GRADUATE PROGRAMS 3:05 – 3:50 Presentation: Brent Carbajal, Provost and Vice President for Academic Affairs Kathy Kitto, Dean, Graduate School & Vice Provost for Research & Sponsored Programs Kristi Lemm, Graduate Council Representative 3. 2015 -17 DECISION PACKAGE PROPOSALS 3:50 – 4:35 Presentation: Richard Van Den Hul, Vice President for Business and Financial Affairs Linda Teater, Director, Budget Office 4. EXECUTIVE SESSION MAY BE HELD TO DISCUSS PERSONNEL, REAL ESTATE AND LEGAL ISSUES AS AUTHORIZED IN RCW 42.30.110. 4:35 – 5:00 Page 1 Active Minds Changing Lives 1. CALL TO ORDER WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by Provost Brent Carbajal DATE: April 3, 2014 SUBJECT: Graduate Programs Brent Carbajal, Provost and Vice President for Academic Affairs Kathleen Kitto, Vice Provost for Research/Dean, Graduate School Kristi Lemm, Chair, Graduate Council PURPOSE: Presentation and Discussion Item Purpose of Submittal: The graduate programs at Western Washington University are well aligned with Western’s mission, vision, and strategic goals and contribute significantly to each of Western’s five strategic goals. The mission of the Graduate School itself is to advance, promote, and serve graduate faculty, students and programs through advocacy, leadership, and oversight. Consistent with WWU’s mission, eight types of graduate degrees are offered: Master of Arts, Master of Science, Master of Education, Master of Business Administration, Master of Music, Master of Professional Accounting, Master in Teaching, and Master of Fine Arts (new, Fall 2013). Five objectives guide our diverse set of graduate programs at Western: preparing qualified professionals to be certified for professional associations; preparing highly-qualified teachers; providing postgraduate education and training in disciplines by emphasizing research methods and skills for completing an independent research project; preparing students to enter PhD programs or other advanced study; and providing advanced training for practicing professionals. Several of our degree offerings are also accredited by external agencies. Graduate programs that result in educator certification are accredited by the National Council for the Accreditation of Teacher Education (NCATE). The College of Business and Economics is accredited by the Association to Advance Collegiate Schools of Business (AACBS) at both the graduate and undergraduate levels. The Department of Communication Sciences and Disorders is accredited by the American Speech-Language- Hearing Association’s Council on Academic Accreditation in Audiology and Speech-Language Pathology (ASHA) and by NCATE. The mental health and school counseling programs are accredited by Council for Accreditation of Counseling and Related Educational Programs (CACREP). The Rehabilitation Counseling program is accredited by the Council on Rehabilitation Education (CORE). The University is a member of the Council of Graduate Schools (CGS) and adheres to the general policies and criteria established by this national association. Western offered its first entirely distance learning masters' degree in Continuing and College Education starting last academic year. During budget reductions, five low enrollment masters programs or options were either closed or placed in moratorium (meaning no new students are admitted). The Master in Professional Accounting was revitalized this academic year and a new MFA was successfully launched. Currently, there are 670 active graduate students, while there are an additional 268 “dormant” graduate students. Active is the term used for graduate students actively enrolled in the current quarter. Dormant is the term for students pursuing a graduate degree, but are not actively enrolled in the current quarter. Graduate students contribute significantly to instruction and mentoring of our undergraduates. This year there will be about 240 different graduate students serving as Teaching Assistants (TA’s). This equates to roughly 180 TA positions or about 90 FTE’s, with about 60% being funded from the graduate school and 40% by the colleges. Another 60+ graduate students are currently working as research assistants. Since July 2012, graduate students are no longer eligible for federally subsidized student loans. About two-thirds of the graduate enrollment is within two colleges (40% within Woodring College of Education; 27% within the College of Humanities and Social Sciences). The remaining third is fairly evenly divided among the College of Business and Economics, the College of Sciences and Technology, and the Huxley College of the Environment. There is also a small program within the College of Fine and Performing Arts. This academic year the Graduate School is conducting an appraisal for each of our graduate programs. According to the Council of Graduate Schools, “an appraisal provides] critical information about the size and stability of the program, its future faculty resources and student market, its equipment and space needs, its strengths and weaknesses, and its contribution to the mission of the institution. It helps set goals and directions for the future and ensures that overall academic planning and budget decisions are based on real information and agreed-upon priorities, not vague impressions or theoretical schemes.” Completing the appraisal is the first step in a process designed to help the Graduate Council create guidelines for future strategic investment in graduate education at Western. The Graduate Council will thoroughly review the information provided during the summer and fall of 2014, and this review will be incorporated into discussions timed with the next University budget cycle. Kathleen Kitto, Dean of the Graduate School Kristi Lemm, Chair of the Graduate Council This document was presented at the Board of Trustees meeting and has been added to the meeting packet after the presentation. April 3, 2014 Active Minds Changing Lives 1 Advance, promote, and serve graduate faculty, students and programs through advocacy, leadership, and oversight Shared governance – essential! April 3, 2014 Active Minds Changing Lives 2 April 3, 2014 Active Minds Changing Lives 3 April 3, 2014 Active Minds Changing Lives 4 • • • • 670 Active Students 278 “Dormant” Students 36 Programs 8 Types of Degrees • • • • April 3, 2014 Master of Arts Master of Science Master of Education Master in Teaching Master of Business Administration Master of Professional Accounting Master of Music Master of Fine Arts Active Minds Changing Lives 5 • Highly Selective – Many Applications • • • • Speech Language Pathology (181 apps for 22 slots) Mental Health Counseling (48 apps for 6 slots) Geology (45 apps for 6 slots) Unique to the Region • April 3, 2014 Marine and Estuarine Science Program, Environmental Science, Environmental Education (option with the North Cascades Institute), Master of Fine Arts ( multi-genre and hybrid writing) Active Minds Changing Lives 6 • Low Terms to Degree (6-8 quarters) • • • • • • • • School Counseling Creative Writing, English Studies Environmental Education MBA Mathematics Master in Teaching Speech Language Pathology Proven Outcomes • April 3, 2014 Speech Language Pathology – 95% - 100% Placement, 100% Pass Rate on Praxis Standard Exam Active Minds Changing Lives 7 • • • • • April 3, 2014 Master of Business Administration and Master in Teaching - Everett Educational Administration – Olympic Peninsula, Tacoma College and Continuing Education – 100% on-Line Certificates – Principals, Superintendents School Counselor, Mental Health Counseling, Rehabilitation Counseling, Literacy, Sport Psychology, Experimental Psychology, Mathematics, Biology, Chemistry, Computer Science, Geology Active Minds Changing Lives 8 • Redevelopment • Program Appraisals • Graduate Student Success • • • • • • • Active and Dormant Students Time-to-Degree Thesis Writing Professional Development Rapid Response, Enhanced Processes Sense of Place Thriving Graduate Programs and Students April 3, 2014 Active Minds Changing Lives 9 • Master of Professional Accounting Offers students the opportunity to earn a master's degree in accounting while meeting the 5th year educational requirement to become a Certified Public Accountant. • Master of Fine Arts WWU now provides terminal degree for Creative Writing program April 3, 2014 Active Minds Changing Lives 10 April 3,2014 Active Minds Changing Lives 11 April 3, 2014 Active Minds Changing Lives 12 April 3, 2014 Active Minds Changing Lives 13 • Different from Program Reviews • Strategic Focus • Where have you been? Where are you now? Where are you going? • Future uses for appraisals April 3, 2014 Active Minds Changing Lives 14 • • • • Due End of Spring Quarter 2014 Review Begins in Summer 2014 Graduate Council Review in Fall 2014 Graduate Council Recommendations Winter 2015 April 3, 2014 Active Minds Changing Lives 15 • • • • • • • • April 3, 2014 Program Overview Student Recruitment, Enrollment, Retention Student and Alumni Success Faculty Engagement in Graduate Programs External Reviews Resources TA Positions Conclusion/Summary Active Minds Changing Lives 16 • 240 Different Students this AY • ~ 180 TA Positions = 90 FTEs • Teach Sections – Faculty Supervision • • English 101 Lower Division Mathematics • Lead Discussion Sections in Large GURS • Supervision and Lab Instruction in Science • Grade Homework and Tests April 3, 2014 Active Minds Changing Lives 17 • Master’s Degree Graduates (2011-2012) • Bachelor’s Degree Graduates (2011-2012) • Master’s Degree Starting Salaries: • April 3, 2014 Highest in Computer Science, MBA, and Speech Language Pathology Active Minds Changing Lives 18 • Kristopher Rhoades, PhD Director, Neuropsychology and Rehabilitation Psychology, Director, Memory Wellness Clinic, Virginia Mason Medical Center April 3, 2014 Active Minds Changing Lives 19 April 3, 2014 Active Minds Changing Lives 20 • • • • • • • • Modern Application Processes Time-to-Degree Active and Dormant Students Thesis Writing Professional Development Showcasing Their Work Rapid Response to Needs Sense of Place April 3, 2014 Active Minds Changing Lives 21 April 3, 2014 Active Minds Changing Lives 22 WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Bruce Shepard by: Richard Van Den Hul, Vice President for Business and Financial Affairs Linda Teater, Budget Director DATE: April 4, 2014 SUBJECT: 2015-2017 Decision Package Proposals PURPOSE: Presentation and Discussion Purpose of Submittal: At the December 2013 Board meeting Provost Carbajal and Vice President Van Den Hul presented an overview of Western’s planning and budgeting process showing how it is bottom-up, transparent and collaborative while tying budget decisions to strategic plans. The divisions have now submitted 13 decision package proposals for consideration to be part of our FY 2015-2017 budget request. The proposals have been presented to the University Planning and Resources Council (UPRC), the Deans and audio cast to the campus and placed on the University’s website. This discussion adds a step in our usual bottom up, transparent strategic budgeting process. The Board is seeing all the proposals that have made it through the process of scrutiny and selection at the division level. These proposals are now being considered at the university level and we welcome Board insight as that process transpires. In the past, Board involvement occurred after that university-level review had resulted in a subset of proposals deemed ready for and worthy of Board consideration. After Board discussion at the April Board meeting, and after receiving UPRC and campus input, the President, Vice Presidents and Deans will develop a list of recommendations, and share those recommendations with the UPRC and the campus for comment prior to returning to the Board in June for its penultimate review. The Board will act in August to adopt a proposed 2015-17 budget request incorporating decision packages as the Board sees fit. Please review the attached proposals for discussion at the meeting. Starter questions could include:     Which proposals best prepare Western to fulfill its mission now and into the future? Which proposals best prepare Western to fulfill State needs? Which proposals will garner the most support by State policy makers? Which proposals lever external funds or support? 2015-2017 Decision Package Proposals (click on link for electronic document)  Compensation Compensation will again be our top priority. The compensation request is put together at the University level. More information will be provided at the June Board meeting for approval in August.  Big Data/Analytics at Western (http://www.wwu.edu/upb/1517DP/AA/bigdata/BigDataTOPOST.pdf)  Bringing the World to Western (http://www.wwu.edu/upb/1517DP/AA/CIS/worldtoWWUTOPOST.pdf)  Computational Science at Western (http://www.wwu.edu/upb/1517DP/AA/Computsci/CISTOPOST.pdf)  Computer Security (http://www.wwu.edu/upb/1517DP/AA/compsec/compsecTOPOST.pdf)  Energy Studies (http://www.wwu.edu/upb/1517DP/AA/energy/energyTOPOST.pdf)  Statistics (http://www.wwu.edu/upb/1517DP/AA/stats/statisticsTOPOST.pdf)  Audiology Clinical Doctorate (http://www.wwu.edu/upb/1517DP/AA/audiology/audForPOST.pdf)  Building Science Infrastructure, Capacity and Capability (http://www.wwu.edu/upb/1517DP/AA/buildsci/BuildingScienceTOPOST.pdf)  Engineering Geology BS Degree (http://www.wwu.edu/upb/1517DP/AA/enggeo/enggeoTOPOST.pdf)  Higher Education Support Services for the Next Generation (http://www.wwu.edu/upb/1517DP/AA/hesupportservices/hesupportservtopost.pdf)  Next Generation Computer Science and Engineering (http://www.wwu.edu/upb/1517DP/AA/nextgen/nextgenTOPOST.pdf)  Vehicle Engineering (http://www.wwu.edu/upb/1517DP/AA/ve/VehEnginTOPOST.pdf)  Investing in Student Success and Achievement (http://www.wwu.edu/upb/1517DP/ESS/studentsuccess/StudentsuccessTOPOST.pdf) Maintenance Level Request*  Maintenance and Operations *The Maintenance and Operations request put forward by BFA is for informational purposes. A summary table of all proposals can be found here. (http://www.wwu.edu/upb/1517DP/Summary1517DPRequestForm.pdf) 2 FY15-17 Decision Package Summary Budget Requests As of 2/24/2014 STATE OPERATING BUDGET (State Appropriations & Tuition) 2015-16 Recurring DESCRIPTION Amount FTE One Time 2015-16 Total Cost 2016-17 Recurring Amount FTE One Time 2016-17 Total Cost Presentations Scheduled for February 26, 2014 (listed alphabetically-not in order of presentation ) 1 Academic Affairs Big Data/Analytics 543,728 4.0 194,000 737,728 1,189,471 10.0 150,000 1,339,471 2 Academic Affairs Bring the World to Western 431,929 3.4 10,000 441,929 431,129 3.4 0 431,129 3 Academic Affairs Computational Science at Western 960,198 10.0 845,000 1,805,198 1,311,731 14.0 0 1,311,731 4 Academic Affairs Computer Security 449,650 4.0 115,000 564,650 555,061 5.0 0 555,061 5 Academic Affairs Energy Studies 386,864 4.5 124,000 510,864 606,164 6.5 100,000 706,164 6 Academic Affairs Statistics 257,198 4.0 136,000 393,198 492,635 8.0 0 492,635 Presentations Scheduled for March 5, 2014 (listed alphabetically-not in order of presentation ) 1 Academic Affairs Audiology Clinical Doctorate 132,700 1.5 24,000 156,700 676,166 8.8 24,000 700,166 2 Academic Affairs Building Science Infrastructure 427,234 4.5 1,864,900 2,292,134 1,901,333 23.0 455,000 2,356,333 3 Academic Affairs Engineering Geology 628,212 7.0 470,000 1,098,212 598,712 7.0 0 598,712 4 Academic Affairs Higher Education Support Services for the Next Generation 921,130 5.0 275,000 1,196,130 938,417 5.0 0 938,417 5 BFA Maintenance and Operations 475,509 0.0 3,000 478,509 1,322,265 0.0 0 1,322,265 6 ESS Investing in Student Success & Achievement 748,283 16.6 26,000 774,283 746,203 16.6 0 746,203 7 Academic Affairs Next Generation Computer Science and Engineering 625,075 8.0 275,000 900,075 922,578 11.0 130,000 1,052,578 8 Academic Affairs Vehicle Engineering 430,811 4.0 680,000 1,110,811 621,148 0.0 100,000 721,148 7,418,521 76.5 5,041,900 12,460,421 959,000 13,272,013 TOTAL * The M&O request put forward by BFA is for informational purposes. The costs associated are not included in this summary. 12,313,013 118.4 This document was presented at the Board of Trustees meeting and has been added to the meeting packet after the presentation. 4. EXECUTIVE SESSION Executive Session may be held to discuss personnel, real estate, and legal issues as authorized in RCW 42.30.110.