APPROVED June 12, 2015
WESTERN WASHINGTON UNIVERSITY
BOARD OF TRUSTEES
MEETING MINUTES
FRIDAY, April 10, 2015

1. CALL TO ORDER, APPROVAL OF MINUTES
Chair Karen Lee called the regular meeting of the Board of Trustees of Western Washington
University to order at 8:05 a.m., Friday, April 10, 2015 in the Board of Trustees Conference Room,
Old Main 340, at Western Washington University in Bellingham, Washington.
Board of Trustees
Karen Lee, Chair
Sue Sharpe, Vice Chair
Dick Thompson, Secretary
Betti Fujikado
Chase Franklin
Carly Roberts
Ralph Munro
Earl Overstreet
Western Washington University
Bruce Shepard, President
Brent Carbajal, Provost and Vice President for Academic Affairs
Eileen Coughlin, Senior VP, Vice President for Enrollment and Student Services
Richard Van Den Hul, Vice President for Business and Financial Affairs
Stephanie Bowers, Vice President for University Advancement
Steve Swan, Vice President for University Relations and Community Development
Annika Wolters, Associated Students President
Spencer Anthony-Cahill, Faculty Senate President
Lisa Wochos, Assistant Attorney General
Paul Cocke, Director, University Communications
Barbara Sandoval, Assistant to the President and Secretary to the Board of Trustees
Elissa Hicks, Assistant Secretary to the Board of Trustees
There were no changes to the draft minutes as distributed.
MOTION 04-02-2015:

Trustee Thompson moved that the Board of Trustees of Western
Washington University, upon the recommendation of the President,
approve the following minutes:


The motion passed.

Board of Trustees Meeting, February 12 & 13, 2015

APPROVED June 12, 2015
2. PUBLIC COMMENT
As per Amended RCW 28.B.20.105, the Board of Trustees provided time for a Public Comment
period. There were no requests for public comment.
3. EXECUTIVE SESSION
At 8:07 a.m. Chair Lee announced that the Board would convene in Executive Session for
approximately 30 minutes to discuss a personnel matter as authorized in RCW 42.30.110 (1)(i).
The Board returned to open meeting at 8:25 p.m. with no action to report and reconvened the
meeting as scheduled at 8:32 a.m.

4. BOARD CHAIR
Chair Lee said that she is optimistic about the current Legislative session and both the Senate’s
and House of Representative’s budgets. She also said that she feels like the Legislature is
showing a stronger commitment to higher education overall.
5. UNIVERSITY PRESIDENT
President Shepard agreed that the Legislature seems to see the value in investing in higher
education. He reported on his recent trip to Washington DC to talk to Congressional staff about
higher education funding. Shepard said that many DC offices commented on how impressed they
were to see a president and student leadership discussing the same issues with one voice.
President Shepard asked Steve Swan, Vice President for University Relations and Community
Development to provide an update on the Hannegan Road Property. Swan stated that after being
on the market for almost a year, a recent offer has been made and accepted on the entire 24 acre
property. Official action to approve the offer and sale will be taken at the May 17th Western
Crossing meeting.
President Shepard asked Stephanie Bowers, Vice President for University Advancement provide
an update on Sculpture Woods. Bowers said that a Ms. Ann Morris has been working with the
Foundation and is in the final stage of preparing to gift her 15 acre property on Lummi Island,
named Sculpture Woods, to the Western Foundation. Bowers said that the property is in good
shape and that it would be a great asset to Western as a formal meeting place and a showcase
venue for the College of Fine and Performing Arts. Ms. Morris and her children are also starting an
endowment for the operating funds on the property noting that it would still require a significant
fundraising effort to raise the needed funds. Trustees asked about the physical upkeep and zoning
on the island. Bowers and adjoining property neighbor Lisa Wochos said the property has been
kept up very well and that most Lummi Island residents would welcome Western as a neighbor
who would keep the integrity of the property.
6. ASSOCIATED STUDENTS
Associated Students President Annika Wolters said that she very much enjoyed her recent trip to
Washington D.C. for the Grass Roots Organizing Legislative Convention for the United States

APPROVED June 12, 2015
Student Organization and meetings with Congressional staff. She noted that Western had one of
the largest delegations at the conference. Wolters added that AS elections are approaching and
gave an update about the candidates for president.
7. FACULTY SENATE
Spencer Anthony-Cahill, Faculty Senate President updated the Trustees on recent activities of the
Faculty Senate. He said that the Senate is continuing conversations regarding the six questions
that President Shepard posed at the 2014 Convocation regarding diversity. The Senate is also
looking at the recent move by some major programs to increase the GPA acceptance
requirements to see the new requirements disproportionately affect certain student groups.
Anthony-Cahill said Senators are also working on formulating an effective faculty response to
classroom climate issues raised by the Associated Students and are hoping to have larger
discussions with the students and Senate. A Senate sub-group is continuing work on faculty
recommendations for the future of the Student Success Collaborative and preparing a response.
He said that work is moving forward on faculty reviews of senior administrators in Academic Affairs
by creating a survey to distribute to faculty in conjunction with folk’s normal annual review
processes. At the end of April, the full senate will hear reports from the Senate Extended
Education Committee and the Western Study on General Education Reform Report Committee.
Anthony-Cahill discussed with the Trustees that the Senate is increasingly engaging in more
controversial issues and discussions, which has exposed some weaknesses and some areas of
improvement and the need for consistency as the Faculty Senate work scope continues to
increase.
8. APPROVAL OF HOUSING AND DINING RATE INCREASES FOR 2015 – 2016
Eileen Coughlin, Senior VP and Vice President for Enrollment and Student Services introduced the
proposed rate plan for the 2015 – 2016 housing and dining system. The proposed rate increase
has been thoughtfully considered, relative to the total cost for students to attend Western, and
every effort was made to account for any potential impact to the overall system. Each operating
line item in the budget was reviewed to ensure that revenue opportunities are examined and costs
are managed carefully. Coughlin said this budget and rate proposal responsibly responds to
inflationary pressures, maintains the core functions of Western’s quality residential program, and
adds some components to increase student satisfaction and success. She continued by saying
that the major influence for planning came from the University’s Strategic Plan along with the
standards and expectations outlined in the Principles for the Housing & Dining System. This
recommended budget meets those standards and ensures that management attends to the
necessary reserve fund balances, planned major maintenance, debt service coverage, and capital
planning.
Coughlin also went on to say that significant effort was made to include students in the planning
process and to give them multiple ways to provide input. She said that draft materials were
presented to the Residence Hall Association and Associated Students’ Board of Directors for
comments as well. The figures and explanatory text in Attachment A reflect the student input from
surveys and committees as well as the most recent projections for revenue and expenditures.
Trustees had questions about what was the total annual cost to attend Western including these
kind of fees and why our costs tend to be more competitive than other state schools in comparison.
Coughlin said that Western’s dedication to being affordable has been reflected in our decision
making and investments over the years and allows us to continue to be competitive. Coughlin

APPROVED June 12, 2015
asked AS President Annika Wolters about discussions regarding this plan at a recent Associated
Students Board of Directors meeting. Annika said that the AS voted to support the increase but
that students are generally concerned about the continued cost increases for education.
Trustees agreed that the overall cost and continued rise is a concern and that publicly purposed
universities should be more affordable overall and that nobody wants to raise fees or tuition.
However Trustees recognized that the housing and dining system is a self-funded enterprise and
that it needs to have the financial resources to be self-sustaining for the future and that the system
needs to meet student’s basic needs. Trustees appreciated the collaborative effort and thought
that went into this proposal and that it took both the affordability issue and basic future student
needs into account.
MOTION 04-03-2015:

Trustee Munro moved that the Board of Trustees of Western
Washington University, upon recommendation of the President,
approve the Housing and Dining rates as proposed in the attached.
The 2015-2016 proposed rates call for a 3.0 percent increase in
residence hall and Birnam Wood apartment rental rates.

The motion passed.

9. DRAFT COMPREHENSIVE PARKING MASTER PLAN
Richard Van Den Hul, Vice President for Business and Financial Affairs said that the University
has reviewed its parking system over the past two and a half years including capital and
maintenance planning, finances, operations, and policies. He said that the Board of Trustees
received an update on the review process in June 2013, and now a draft of the Comprehensive
Parking Master Plan is ready for the Board’s review. Van Den Hul said that the major components
in the plan include a capital improvement and long-term maintenance plan, a self-sustaining
finance plan for operating & maintenance costs and risk assessment. Currently about 66% of
Western’s available parking lots need significant investment and improvements over the next 7
years in order to maintain functionality, and those immediate investments are included in the plan.
Van Den Hul said that part of the finance plan will also include a steady yearly fee increase instead
of the historical pattern of years with no increase then a fairly significant increase. The finance
plan also makes the parking budget more transparent and moves to a more self-supporting
enterprise.
Trustees asked about environmental considerations of paving the gravel lots. Van Den Hul said
that environmental storm drain mitigation was also a consideration in the plan since Western still
needs to comply with state laws. Trustees also commented that Western tried to get funding for
some of these improvements through the state transportation budget, but were ultimately not
funded.
Chair Lee announced a break at 9:50 am. The Board returned and reconvened the meeting at
10:01 am.

10. UPDATE OF INTEGRATED PLANNING AND BUDGET PROCESS
Brent Carbajal, Provost & Vice President for Academic Affairs and Richard Van Den Hul, Vice
President for Business and Financial Affairs gave a brief presentation regarding the University’s
strategic planning and budget process. They gave specific examples of how various divisions of

APPROVED June 12, 2015
Academic Affairs and Business and Financial Affairs divisions collaborate during the integrated
budget and planning process at Western. Carbajal and Van Den Hul provided context and
perspective on how planning and budget are linked procedurally at every level of the process, from
the SCOT (Strengths, Challenges, Opportunities, Threats) assessment to strategic plan, and SixYear Spreadsheet initiatives to budget proposals.
Trustees asked questions about the process and who was represented during the decision making
process. They also asked for clarification on decision packages versus tuition setting decisions
and how they relate. Trustees said that the budgeting process and culture has changed and
improved over the years to become more transparent which they appreciate.
11. CURRENT RESEARCH / GRANT FUNDED RESEARCH
Provost Brent Carbajal introduced Kathleen Kitto, Vice Provost & Dean, Research & Graduate
School who gave a presentation regarding the Research and Sponsored Program (RSP) at
Western. Kitto said that RSP mission is to encourage, support, and facilitate faculty, staff, and
students in their research and creative activities, educational innovations, training/prevention
programs, and many other types of scholarly pursuits. Within this last academic year RSP
administered approximately 160 different contracts, helped the campus community submit 141
new proposals to 60 different agencies, and assisted with 307 different actions with 111 agencies,
said Kitto. During that same time frame there were 42 new awards made as well as 32 additional
allocations, resulting in about $9,600,000 in available funds for research and sponsored activities.
Kitto also mentioned that the RSP administers a number of internal programs to foster research,
creative activities, and the scholarly pursuits of our faculty and students. She said that research
and scholarly work fosters retention, professional development, helps meet the needs of
Washington and beyond, provides sights into the most pressing questions of our time, and
enhances the Western experience for all students. While there are challenges associated with
maintaining and extending these important and vital programs, Western faculty and RSP are
committed to supporting quality research and educational opportunities.
Trustees had questions about if Western had any current copyrights that could bring in additional
revenue, to which Kitto responded that we have several in development which will bring in a yet to
be determined amount of additional income.
12. CAMPAIGN UPDATE
Stephanie Bowers, Vice President for University Advancement reported that as of March 31st the
campaign was at $50.8 million. Bowers said that the downtown Bellingham outreach office will
have a ribbon cutting and open house in June. This office will provide more accessibility to the
Bellingham community.

13. OLYMPIA UPDATE
Becca Kenna-Schenk, Government Relations Director started her report by thanking the Trustees
for their engagement during this legislative session, saying that their help made a huge difference
this year. Kenna-Schenk said that both chambers have passed their individual operating budgets
and that they are headed into conference committee to work out a compromise. She also said that
it is unclear at this point whether they can reach an agreement or if a special session will be

APPROVED June 12, 2015
needed. Trustees asked about tuition setting authority in this year’s legislation, Kenna-Schenk
said that authority will most likely be taken back by the legislature.

14. BOARD GOVERNANCE COMMITTEE REPORT
Trustee Sue Sharpe, Chair, Board Governance Committee reported that Trustees Karen Lee,
Chase Franklin, Earl Overstreet and herself will attend the 2015 Association of Governing Boards
National Conference in Arizona. Trustees are hoping to get a greater understanding of shared
governance and how to bring real life applications back to campus to make the process better at
Western.
15. AUDIT COMMITTEE REPORT
Trustee Dick Thompson, Chair, Board of Trustees Audit Committee said that the audit committee
conducted routine business at their meeting and that the committee had discussed a new tool
being used during the audit process that helps to simplify the risk assessment of audits and audit
reports.

16. INFORMATION ITEMS
a. Quarterly Grant Report
Provost Carbajal provided a written report with information from the Office of Research and
Sponsored Programs concerning grant awards for the period January 1, 2015 – March 31,
2015 and fiscal year 2014/15.
b. Professional Leave Report
Provost Carbajal provided a written report which lists the faculty professional leave proposals
that have been approved for the 2015/16 academic year and provides a brief summary of the
exceptional research projects and scholarly activities engaged in by some of Western’s faculty
members.
c. Tenure & Promotion Report
Provost Carbajal provided a written report listing the faculty granted tenure and/or promotion
effective September 2015.
d. Admissions & Enrollment Report
Vice President Coughlin provided a written report regarding the university’s general enrollment
and admissions. Coughlin reported that Western’s admissions office received the highest
number of freshman applications in Western’s history. As of March 23, Western received 9,834
freshman applications compared to 9,164 at the same time last year to fill about 2800 freshman
slots for Fall Quarter 2015.
e. University Advancement Report
Vice President Bowers provided a written report on the University’s Alumni Relations and
Western Foundation activities.

APPROVED June 12, 2015
f.

Capital Program Report
Vice President Van Den Hul provided a written report on the University’s capital projects.

g. University Relations and Community Development Report
Vice President Swan provided a written report documenting recent activities of University
Relations and Community Development.

17. DATE FOR NEXT REGULAR MEETING: June 11, 12, 2015
18. The meeting adjourned at 11:19 a.m.

ATTACHMENT A
April 10, 2015

WESTERN WASHINGTON UNIVERSITY
ITEM SUBMITTED TO THE BOARD OF TRUSTEES

TO:

Members of the Board of Trustees

FROM:

President Bruce Shepard on behalf of Vice President Eileen V. Coughlin

DATE:

April 10, 2015

SUBJECT:

Housing and Dining Rate Increases for 2015-2016

PURPOSE:

Action Item

Purpose of Submittal:
To obtain approval from the Board for increases in rates for Housing and Dining room and board for
2015-2016.
Points to Consider:
• The rate increase addresses modest inflation and capital plan expenditures, and supports
initiatives to improve student academic success and enhance residential services.
• The proposed 3.0% rate increase allows investment for scheduled renovations; is in the rate
increase range of 3.5% – 5% projected in the 10-year capital plan; and is sensitive to students’
total WWU cost.
• The current long-term capital plan, shared at the Trustee’s December 2014 meeting, was based
on the approximate rate increases shown below. Capital plan revisions and adjustments to
inflation estimates may result in changes to these estimates.
Year
FY12
Estimated
4.75%
Actual/proposed 4.00%

FY13
4.75%
3.00%

FY14
3.50%
3.00%

FY15
4.25%
4.00%

FY16
3.50%
3.00%

Year
Estimated

FY18
4.00%

FY19
4.00%

FY20
4.00%

FY21
4.00%

FY17
4.00%

Supporting Information:
 Housing and Dining Proposed Rates (copy of document shared with student groups)
 Housing and Dining Proposed Operations for 2014-15 and 2015-16
 Rate Comparison Charts
 Ten-year Rate History
Source of Funding:
Housing and Dining System
Action/Decision Needed from the Board:
Approval of the proposed room and board rates for 2015-2016.
Proposed Motion:
MOVED, that the Board of Trustees of Western Washington University, upon recommendation of the
President, approve the Housing and Dining rates as proposed in the attached. The 2015-2016
proposed rates call for a 3.0 percent increase in residence hall and Birnam Wood apartment rental
rates.

ATTACHMENT A
April 10, 2015

WESTERN WASHINGTON UNIVERSITY
HOUSING & DINING SYSTEM
2015-2016 PROPOSED RATES
March 26, 2015
Introduction
The attached budget, rates and supporting documentation represents the recommendations
for fiscal year 2015-16. Draft materials were presented to the Residence Hall Association
and Associated Students’ Board of Directors. Subsequent minor edits have corrected figures
in one table and added some explanatory text.
Summary
The department’s leadership has made every effort to account for the potential impact on the
System, and the proposed rate increase has been thoughtfully considered relative to the total
cost for students to attend Western. Each operating line item in the budget has been
reviewed to ensure that revenue opportunities are examined and costs are managed
carefully. This budget and rate proposal responsibly responds to inflationary pressures,
maintains the core functions of Western’s quality residential program, and adds some
components to increase student satisfaction and success. As with every year, a major
influence for planning came from the University’s Strategic Plan along with the standards and
expectations outlined in the Principles for the Housing & Dining System. This recommended
budget meets those standards and ensures that management attends to the necessary
reserve fund balances, planned major maintenance, debt service coverage, and capital
planning. The figures and explanatory text reflect student input from surveys and committees
as well as the most recent projections for revenue and expenditures.
The Capital Plan
The Enrollment and Student Services Housing & Dining Capital Plan addresses the long term
financial strength of the System and ensures that the System’s facilities meet Western’s
enrollment plan, meet or exceed the Board of Trustees fiscal principles, invests in
infrastructure to ensure longevity, health and safety, and responds to changing student needs
and expectations. Projects planned for fiscal year 2016 include the completion of the twophase Nash fire sprinkler and seismic project, and the Kappa fire sprinkler and renovation
project. Capital projects planned over the following 10 years include room and bathroom
renovations, building envelope upgrades, upgrades to radiant heat systems, and new
furnishings. Management continues to evaluate adding additional housing depending on the
demand.
Why is a Housing Rate Increase Needed?
The proposed rates represent the System’s continued efforts to provide a quality program at
an affordable cost. The attached documents review the impacts of the additional costs to the
system, and the results of the responses to those impacts. The increase addresses external
rate pressures such as inflationary and recharge rate increases, and continues transfers to
the System’s capital plan that support the System’s ongoing investment in renovations.
Enhancements for 2016 include the addition of tutoring services in housing and dining
facilities, adding expanded food options and increasing dining hours, increased internet
bandwidth, and improved mail package delivery. The System’s staff continue to look for
efficient operating methods and ways to bring services to students. State funds are not used
to support the Housing & Dining System.

ATTACHMENT A
April 10, 2015

Proposed Rate Increase:
• The proposed Residence Hall and Birnam Wood rate increase is 3%.
• The budget and rate materials presented below show that the System can support its
2015-16 programs with a rate increase of 3% based on our current understanding of
expected inflationary pressures.
• The 3% increase is consistent with the long range financing plan presented to the Board
of Trustees which projects annual increases for the System in the 3.5% - 5% range over a
ten year period. The projects in the long range financing plan are not affected by this
slight reduction.
Impact of the Rate Increases
• Residence Halls: At a 3% increase, a double room w/125 Meal Plan increases $43/month
or $386 for the school year.
• Birnam Wood: With 4 residents per unit: 3% increases the rent $10.62/month or $96 for
the school year.

Background Information and Revenue & Expenditure Details:
Comments and figures pertaining to FY2016 are as compared to the FY2015 proposed
budget and rates presented at the April 2014 Board of Trustees meeting.
Revenue Highlights and Assumptions
•

Overall, the budgeted Operating Revenue increase is $1,184,000, or 2.9%, over FY2015’s
proposed budget.

•

Occupancy projections assume Fall 2015 week two residence hall counts being the same
as was proposed for Fall 2014 (3,525). Actual Fall 2014 week two residence hall
occupancy was 3,531. Residence hall plus apartment occupancy budgeted for Fall 2015
week two count is 4,033 vs. 4,036 proposed last year (Fall 2014.)

•

Commissions increase per WWU-Aramark Agreement.

•

Conference revenues increase 2.9%, or $16,000, due to the effect of a 3% rate increase
and adjustment to anticipated conference bookings.

•

Viking Union revenues decrease slightly to adjust for expected actual revenues. Certain
chargebacks are under discussion; that possible increase is not shown here. The
Building Fee increase shown here and as presented initially to constituents is based on a
$2.00/quarter increase. Subsequent discussions and presentations to students may adjust
that to $2.50/quarter. The S&A Fee revenue line is shown at a slight increase to adjust for
anticipated enrollment patterns.

ATTACHMENT A
April 10, 2015

Operating Expenditures Highlights and Assumptions
•

Budgeted Operating Expenditures are projected to increase by $1,109,000, or 4%.

•

Wages and Benefits increase $361,000, or 5.5%. Primary drivers for the increase include
a 3% possible State cost of living increase, increase to the State minimum wage, and
impact of the State market wage comparison.

•

Dining services rates are under negotiation. The increase shown includes an estimated
residential dining rate increase per the WWU-Aramark Agreement, additional fresh fruit
options, and expanded weekend dining hall hours.

•

Utilities: Taken together the various utilities expenditures decrease approximately
$72,000, or -2.5%, influenced by increases in water/sewer and decreases in heat/natural
gas, and waste disposal.

•

Maintenance and repairs increase $161,000, or 7.4%, to reflect labor recharge increase
as a result of State cost of living increase, supply increases and increased maintenance
needs.

•

Recharged Services & ASA, which includes the University’s Administrative Services
Assessment (ASA) and University Police (Greencoat security staff) increases $60,000, or
4%. The ASA recharge rate is projected to be 5.5% of adjusted revenue; the same
percentage as FY2015.

Non-Operating Expenditures Highlights and Assumptions
•

Allocations for major repairs and planned renovations and capital plan project costs or
transfers increase $241,000, or 3.2%. This investment in the existing facilities keeps the
System ahead of targeted levels per the fiscal principles established by the Board of
Trustees.

•

Bond debt service expenditures decrease $166,000, or 3%, due to the effect of the
February 2015 refunding of the 2005 and 2006 bonds.

•

Overall, budgeted Non-Operating expenditures and transfers increase $75,648, or 0.58%.

ATTACHMENT A
April 10, 2015

WESTERN WASHINGTON UNIVERSITY - HOUSING AND DINING SYSTEM
PROPOSED OPERATIONS FOR BUDGET YEARS ENDING JUNE 30, 2015 & 2016
PROPOS ED
BUDGET
2014-15
As Presented to BOT
REVENUES
Room and Board Payments
Room and Board Fees and Penalties
Investment Income
Bond Interest Subsidy
Housing Rentals
Conferences
Commissions
Viking Union Programs & Services
S & A Fee Distribution
Building Fee
Other
Total Revenues
OPERATING EXPENDITURES
Salaries & Benefits
Food Service (net of capital contribution)
Communications
Electricity
Heat
Water/Sewer
Refuse Disposal/Recycling
Television Cable
M aintenance & Repairs
Operating Supplies
Equipment
Insurance
Rentals and Operating Leases
Re-charged Services & ASA
Student Services Support
Other Expenditures
Total Operating Expenditures
NON-OPERATING EXPENDITURES/TRANSFERS
Bond Debt Service
R&R/ M inor Cap./Public Works Projects
Other Transfers
Capital plan projects: Expensed or transferred
Total Non-Operating Expenditures
Total Expenditures
EXCESS (DEFICIT) OF REV OVER EXP

1

DRAFT
BUDGET
2015-16
As of 3/5/15

PERCENT
CHANGE

$34,635,000
160,500
34,000
295,637
100,850
546,069
1,848,800
150,700
1,253,000
1,606,579
108,150

$35,630,000
174,500
34,000
295,637
110,850
562,099
1,930,800
148,900
1,268,182
1,648,500
120,150

$40,739,285

$41,923,618

$6,555,465
11,954,371
367,999
782,023
1,277,761
462,358
266,812
116,725
2,178,203
255,479
473,811
472,722
14,475
1,503,018
222,000
880,519

$6,916,853
12,358,494
363,580
777,335
1,193,160
534,799
207,051
121,725
2,338,738
308,650
461,712
484,102
15,475
1,562,936
222,000
1,025,816

2.91%

5.51%
3.38%
-1.20%
-0.60%
-6.62%
15.67%
-22.40%
4.28%
7.37%
20.81%
-2.55%
2.41%
6.91%
3.99%
0.00%
16.50%

$28,892,426

$5,373,965
3,737,246
0
3,844,333
$12,955,544

$5,208,122
2,500,000
0
5,323,070
$13,031,192

$40,739,285

$41,923,618

2.91%

$

0.00%

(0)

0

$995,000
14,000
0
0
10,000
16,030
82,000
(1,800)
15,182
41,921
12,000

2.87% 2
8.72%
0.00%
0.00%
9.92%
2.94%
4.44%
-1.19%
1.21%
2.61% 3
11.10% 4

$27,783,741

$

DIFFERENCE
BUDGET $

$1,184,333

$361,388
$404,123
($4,419)
($4,688)
($84,601)
$72,441
($59,761)
$5,000
$160,535
$53,171
($12,099)
$11,380
$1,000
$59,918
$0
$145,297

5
6

7

8
9
10

3.99%

$1,108,685

-3.09% 11
-33.11% 12
0.00%
38.47% 12
0.58%

($165,843)
(1,237,246)
0
1,478,737
$75,648
$1,184,333

SEE FOOTNOTES FOR EXPLANATIONS

$

0

ATTACHMENT A
April 10, 2015

FOOTNOTES TO THE ATTACHED 2015-16 HOUSING & DINING SYSTEM PROPOSED BUDGET
(1)

The 2014-15 Budget, as approved by the WWU Board of Trustees April 2014, is shown to compare with the
2015-16 proposed budget. After Fall opening, adjustments were made based on an analysis of opening residence
hall and apartment occupancy. Those October 2014 revisions are not shown here.

(2)

Room & Board rate increase is proposed at 3%. Percent change varies due to slight adjustments to occupancy
attrition and to voluntary meal plan revenue. Opening residence hall counts uses same as 2014-15 proposed
opening counts.

(3)

Building Fee Revenue budget initially drafted at a $2/Qtr fee increase. After this draft version a subsequent
revised proposal, using a $2.50 fee increase, will be presented by Viking Union management to the AS Board.

(4)

Other revenue increase due to fines and fees revenue reported at estimated actuals. No change in those fee levels

(5)

FY2016 increase incorporates minimum wage increase plus the effect of estimated 3% State cost of living
increase plus impact of state-wide classified position salary market survey.

(6)

The Food Service line incorporates expenses for residential dining, catering, conference dining and departmental
food costs. The increase shown is due to board plan price increase and some enhancements to the board dining
program, and an adjustment to voluntary meal plan counts.

(7)

Natural gas budget reduced to reflect recent history and planned levels.

(8)

Line item total includes administrative services assessment (ASA) and the expense for University Police
Greencoats (Safety Assistants). The ASA rate used for FY2016 is 5.5%; same as FY2015.

(9)

Support to Enrollment & Student Services components that support the University Residences mission.

(10)

This category includes expenditures for: Support provided to other departments pertaining to URes programs,
student activities, audit, consultant, and client services, printing & copies, laundry, and other. Increase primarily
due to shift of one position from a payroll line to a recharge line, and addition of sofware licensing for facilities.
Slight increases in printing, training, & travel.

(11)

Reduction in debt service expense due to the February 2015 bond refinancing.

(12)

The "Transfer for Capital Plan Support" is an allocation representing operating, non-operating and Building Fee
funds to be placed into the System's renewal & replacement reserve fund for planned Capital Plan projects for
University Residences and the Viking Union. FY2016 shifts the capiital plan-type projects more properly to the
Capital Plan line. FY2016 includes savings from 2015 bond refinancing.

ATTACHMENT A
April 10, 2015

WASHINGTON PUBLIC UNIVERSITIES
RESIDENCE HALL ROOM & BOARD PLAN COSTS
FY2016 (3/26/15)
Weighted Ave. Double Room Cost with Best-as-Possible Meal Plan Comparison:
WWU

EWU

WSU

UW

125 Block

Gold

Level 2

"Level 4"

CWU
"Large"

Live on Requirement?

None

First year
students

Freshmen

None

Freshmen

Type of Meal Plan

Meals &
Points

Meals &
Points

Declining
Balance

Declining
Balance

Declining
Balance

Elements of the Meal Plan

Equivalent
Approx.12+ Equivalent to
to Approx.
meals/w k + 2 to 3 meals
14
$480 Points
per day
meals/w k

Equivalent
Equivalent to
of13-15
Approx. 14
meals/w k

meals/wk

Average cost of Double
Room across Bldg Types

$9,952

$10,265

$10,312

$10,449

$10,983

Additional Charges not part
of the base

$0

$120 1

$0

$108

$0

Cost of a Double Room
and Meals:
Rate of Increase
Over 2014-15
Footnotes:

1

$9,952

$10,385

$10,521

$10,557

$10,983

Proposed

Proposed

Approved

Proposed

Proposed

3.0%

6.6%

2.6%

0%

NTE 5%

Not show n: EWU incentive of $290 in-kind services if sign by May 15th.

FY2016
Proposed Rates Comparison
$11,000
$10,500
$10,000
$9,500
$9,000
$8,500
$8,000

WWU

EWU

WSU

UW

CWU

ATTACHMENT A
April 10, 2015

WESTERN WASHINGTON UNIVERSITY
HOUSING & DINING SYSTEM
TEN YEAR HISTORY OF RESIDENCE HALL RATES

ACADEMIC YEAR
----------------------

ACADEMIC
YEAR RATE with
125 BLOCK PLAN*
---------------------------------

% OF
CHANGE
-----------------

2005-06

$6,523

2006-07

$6,784

4.00%

2007-08

$7,089

4.50%

2008-09
$7,412
4.50%
-------------------------------------------------------------------------------------2009-10
$8,076 *
4.75%
2010-11

$8,419

4.25%

2011-12:

$8,755

4.00%

2012-13

$9,019

3.00%

2013-14

$9,290

3.00%

2014-15

$9,662

4.00%

2015-16

$9,952

3.00%
----------3.90%

10-Year Average Percentage Change

* The meal plan used for comparison changed in 2009-10 from the Gold /100 to the 125 M eal Plan

SAMPLE ROOM & BOARD RATES and APARTMENT RENTS FOR 2015-2016
at 3% incr.
2015-16
Proposed

2015-16
Cost per
Month

$10,042
$9,662
$9,290
$8,908

$10,343
$9,952
$9,569
$9,175

$1,149
$1,106
$1,063
$1,019

Triple Room with 125-Block meal plan

$8,407

$8,659

$962

Single Room with 125-Block meal plan

$10,691

$11,012

$1,224

$354

$365

$365

Room & Board Plans: Academic Year (@ 3% increase)
Double Room with Unlimited meal plan
Double Room with 125-Block meal plan
Double Room with 100-Block meal plan
Double Room w/ 75-Block meal plan

2014-15
Actual

Birnam Wood Apartment Rents: Academic Year (3% increase)
Birnam Wood: Monthly rate per person per bed
(Two bedrooms with 4 occupants)