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1971-08 ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 1 ----------xxxxx---------- BOARD OF TRUSTEES WESTERN WASHINGTON STATE COLLEGE August 5, 1971 2:00 p.m. 163 Miller Hall I. Approval of the Minutes of the Meeting of July 1, 1971 II. Proposed Alcoholic Beverages Policy III. Business Management Items (Informational) a. Lease of Tidelands (Shannon Point Marine Center) b. Status of Layoff - Reduction in Force Procedure c. Preliminary end of Biennium Financial Status Report for the period July 1, 1970 - June 30, 1971 (Action) a. Extension of Individual's Employment beyond Retirement Age b. Policies - Administrative Procedures Act c. 1971-73 Operating Budget IV. Capital Project Items a. 1971 Capital Budget Allocations 1. # 71-1, Land Acquisition 2. # 71-2, Utilities 3. # 71-3, Capital Improvements, Buildings 4. # 71-4, Capital Improvements, Grounds 5. # 71-5, Library, Complete and Furnish Phases I and II 6. # 71-6, Consolidated Warehouse & Streets 7. # 71-7, Applied Arts & Sciences 8. # 71-8, Social Sciences/English 9. # 71-9, Classroom/Earth Life Building 10. # 71-10, Tech Theater and Auditorium Remodel 11. # 71-11 , Swimming Pool 12. # 71-12, Supplemental Appropriations V. Parking Rules and Regulations VI. Personnel Actions a. Appointments b. Recommended emeritus status c. Informational Items d. Leaves e. Resignations ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 2 ----------xxxxx---------- 1526 BOARD OF TRUSTEES WESTERN WASHINGTON STATE COLLEGE AUGUST 5, 1971 The Board of Trustees of Western Washington State College met in regular session at 2:00 p.m., August 5, 1971, in 163 Miller Hall. Present were: Board of Trustees members Mr. Harold C. Philbrick Mr. Patrick Comfort Mrs. Ritajean Butterworth Mr. Burton Kingsbury Mr. Robert Winston WWSC Personnel Charles J. Flora H. A. Goltz Robert Aegerter Keith Guy Donald Cole C. W. McDonald Pete Coy Howard Mitchell Tom Genne' Mary Robinson Chairman Philbrick called the meeting to order and extended the appreciation of the Board of Trustees to Mr. Burton Kingsbury for his many contributions through the years to the Board and the College. APPROVAL OF THE MINUTES OF THE MEETING OF JULY 1, 1971 The following correction was made to the minutes of the meeting of July 1, 1971, (that section having to do with the renovation of Old Main) The Board directed that in the preparation of the bidding documents, the bid materials accomplish two separate but related concerns: the fi rst (and absolutely essential one being) to provide the correction of structural and life safety defects in Phase I of Old Main........ Mr. Comfort moved approval of the minutes as corrected; Mr. Winston seconded the motion; the motion passed. PROPOSED ALCOHOLIC BEVERAGE POLICY Dean McDonald spoke to the Board concerning the proposed alcoholic beverage policy, first proposed by the Inter-Hall Council, and now reviewed by the Student Conduct Committee and various other agencies of the college. The Policy is as follows: "The College prohibits the use or possession of alcoholic beverages on College Property except by persons of legal age within the following prescribed limits. "1. Alcoholic beverages may be used or possessed only in living unit rooms, suites or apartments. For the purposes of this policy, the College considers these to be private residences. "2. Alcoholic beverages may be used or possessed in those buildings where such is approved by the Dean of Students and where a policy permitting such is ratified by a two-thirds majority of the students in residence. "3. The intent of this policy is not to provide opportunities for large gatherings for the consumption of alcohol. Keggers or cocktail parties are not permitted under this policy. "4. Alcoholic beverages may be used or possessed only within the confines of the Washington State Law. 11 After considerable discussion, Mr. Comfort moved a change in Section 2 of the policy as follows: "2. Alcoholic beverages may be used or possessed in those buildings where such is (first) approved by the Dean of Students and where a policy permitting such is ratified by a two-thirds majority of the students in residence." ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 3 ----------xxxxx---------- 1527 Mrs. Butterworth seconded the amendment; the amendment to Section 2 of the Alcoholic Beverages policy passed. Mrs. Butterworth moved approval of the proposed alcoholic beverages policy as amended; Mr. Comfort seconded the motion; the motion passed. BUSINESS MANAGEMENT ITEMS A) LEASE OF TIDELANDS (Shannon Point Marine Center) Mr. Cole reported to the Board that the Department of Natural Resources has agreed to issue a lease to Western Washington State College for a term of 10 years at an annual rental of $ 405 for the first 5-year period of the above lease term. The annual rental for the lease will be subject to adjustment at the end of the first 5-year period of the 10-year lease term in accordance with conditions then governing. B) STATUS OF LAYOFF--REDUCTION IN FORCE PROCEDURES Mr. Cole reported to the Board concerning elimination of Civil Service positions due to fiscal emergency; primarily as a result of attrition, Western has been forced to terminate only 6 or 7 Civil Service employees. Mr. Cole also reported to the Board that of the 18 faculty positions eliminated by legislative mandate, 7 individuals have been terminated, of which two have been re-hired on a full-time basis and two have been hired back on part-time bases in their departments. The three other individuals have secured employment elsewhere, according to Dr. Webb. C) PRELIMINARY END OF BIENNIUM FINANCIAL STATUS REPORT FOR THE PERIOD 7-1-70 - 6-30-71 Mr. Cole reported that Western ended the biennium with a balance of $ 11,372, which balance has been carried forward into the current biennium. D) EXTENSION OF INDIVIDUALIS EMPLOYMENT BEYOND RETIREMENT AGE Mr. Cole recommended to the Board that an extension of employment to Mr. Daniel Clark be made by the Board for one year with the rationale that he continues to perform his duties well and desires to continue working until he reaches age 70 by which time he will have served the minimum of five years required for eligibility for state retirement payments. (Mr. Clark will be 68 years of age on August 10.) Mrs. Butterworth moved that Mr. Daniel Clark's employment be extended for one year; Mr. Kingsbury seconded the motion; the motion passed. E) POLICIES - ADMINISTRATIVE PROCEDURES ACT Mr. Cole discussed with the Board those procedures of Western utilized in dealing with the public. Mr. Kingsbury moved that those sections of the rules, procedures, policies, time limits and other statements of authority upon which the college relies in its dealings with the public (which include prospective students, faculty and staff along with alumni) hereby be officially ratified by the Board of Trustees in accordance with the "grandfather clause" contained in Senate Bill 469 (Chapter 57, Laws of 1971 First Extra. Session) as ratified by the Governor, listed as: USE OF CERTAIN COLLEGE FACILITIES POLICIES GOVERNING HOUSING AT WESTERN WASHINGTON STATE COLLEGE PROCEDURES RELATING TO ADMISSION, ENROLLMENT, REGISTRATION, ETC. DESCRIPTIVE BOOKLET RE: ED MEDIA SERVICES REGULATIONS GOVERNING SMOKING ON THE CAMPUS NORMAL HOURS - WILSON LIBRARY HOLIDAY AND INTERSESSION HOURS - WILSON LIBRARY POLICY FOR REFERENCE SERVICE - WILSON LIBRARY USE OF FACILITIES BY NON-CAMPUS RELATED PERSONS - WILSON LIBRARY LOAN POLICY, NON-CAMPUS BORROWERS - WILSON LIBRARY FRIENDS OF THE MABEL ZOE WILSON LIBRARY FACULTY APPOINTMENT ALUMNI ASSOCIATION/WWSC FOUNDATION WWSC STUDENTS CO-OP STORE POLICY RE VENDING MACHINES ON CAMPUS COLLECTION POLICY AFFECTING IN-SCHOOL STUDENTS COLLECTION POLICY AFFECTING FORMER STUDENTS NOT CURRENTLY ENROLLED STUDENT RECORDS POLICY Mr. Winston seconded the motion; the motion passed. ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 4 ----------xxxxx---------- 1528 F) 1971-73 OPERATING BUDGET Mr. Cole presented the 1971-73 operating budget in the amount of $ 30,929,470 to the Board. No significant deviations have been made from the program levels presented to the Office of Program Planning and Fiscal Management in the college's allotment proposal (expenditure and revenue plan) submitted June 28 and reviewed with the Board at the July 1, 1971, meeting. Mr. Comfort moved acceptance of the operating budget for 1971-73 in the amount of $ 30,929,470; Mr. Winston seconded the motion; the motion passed. CAPITAL PROJECT ITEMS 1971 CAPITAL BUDGET ALLOCATIONS Mr. Goltz presented to the Board the following proposals for approval Appropriated Proposed Allocation # 71-1, Land Acquisition $ 370,000 $ 370,000 # 71-2, Utilities 1,663,400 # 71-2 (A)-1 South Campus Sanitary and Sewers 119,797 # 71-2(A)-2 South Campus Steam Line Design Contract 521,000* # 71-2(A)-3 South Campus Domestic & Chilled water lines 268,981 # 71-2(C) Old Main Steam Trench & Electrical Feeder Design 178,000** * Does not include Student Activity Center leg. ** Does not include electrical wiring, but does include transformer # 71-2(D) North Campus Tunnel Sanitary Sewer (design only) $ 33,400 # 71-2(E) Central Mechanical Cooling Plant (design only) 40,580 # 71-2 Utilities for Northwest Environmental Studies Center 150,000 # 71-2(I) Minor Capital Improvements, Utilities 80,000 # 71-2(J) Communications (intercabling for ITV) 25,000 Sub-Total allocations proposed at this time $ 1,416,758 Contingency 246,642 TOTAL UTILITY APPROPRIATION AND ALLOCATION $ 1,663,400 Note: The effect of these allocations is to accomplish those utility installations which are essential to building projects already authorized and to expedite design for future utilities which will be needed as projects are completed. In some cases, changed plans and priorities permit delays to another biennium. For example: # 71-2(B) b. deferred until Student Activity Center is reactivated # 71- 2(B) b. deferred until Ridgeway IV Housing Site is programmed # 71-2(C) c., # 71-2(C) d., # 71-2(D) electrical wiring will be requested in 1972 Capital Budget Request # 71-2(D) and # 71-2(E) construction costs will be requested in 1972 Capital Budget request # 71-2 (G) deferred Old Main drainage # 71-2(H) deferred North Campus Feeder Appropriated Proposed Allocation # 71-3, Capital Improvements, Buildings $ 714,000 $ 714,000 (combined with grounds in appropriations bill) (A) Old Main, Phases I, II 514,000 514,000 (B) Fairhaven College No specific amount -0- (C) Bond Hall No specific amount -0- (D) Humanities Building No specific amount 13,000 (E) Haggard Hall No specific amount -0- (F) Carver Gymnasium No specific amount -0- (G) Physical and Fire Safety No specific amount 30,000 (H) Minor Capital Improvements No specific amount 157,000 Would allow the following: ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 5 ----------xxxxx---------- 1529 Appropriated Proposed Allocation 1. Transfer to # 71-3(A) Old Main to reduce that problem $ 80,000 2. Allow for conversions of spaces caused by Old Main remodeling-- Edens South $ 50,000 3. Allow for conversions of spaces caused by other moves and conditions-- President's residence, AFC projects above $ 2,500, Miller Hall lighting, AV darkening, Carver Gym weight room, etc. $ 27,000 Total Proposed Allocation $ 714,000 # 71-4, Capital Improvements, Grounds $ 100,000 $ 100,000 (Combined with buildings in appropriations bill) (A) Physical Ed and Rec Fields No specific amount 10,000 (B) Street Improvements No specific amount -0- (C) High Street Conversion No specific amount -0- (D) Botanical Garden and Arboretum No specific amount 5,000 (E) Project Intertie, Phase II No specific amount 10,000 (F) South Campus; see Minor Capital No specific amount -0- Improvements (G) Lighting; see Minor Capital Improvements No specific amount -0- (H) Erosion Control and Planting; see Minor No specific amount -0- Capital Improvements (I) Campus signs; see Minor Capital No specific amount -0- Improvements (J) Campus Mapping & Surveys No specific amount -0- (K) Irrigation Systems; see Minor Capital No specific amount -0- Improvements (L) Minor Capital Improvements, Grounds No specific amount 75,000 Would include such projects, or parts of landscape projects: Miller Hall Bypass Road - Irrigation (K) Carver Gym Area Tennis Courts Bike Racks Boiler Plant South College Drive Median Paths Waste Containers South Campus (F) Lighting (G) Erosion Control (H) Signs (I) Total Proposed Allocation $ 100,000 # 71-5, Library, complete and furnish Phases I and II $ 369,000 369,000 # 71-6, Consolidated Warehouse & Streets -0- -0- # 71-7, Applied Arts & Sciences -0- -0- # 71-8, Social Sciences/English -0- -0- # 71-9, Classroom/Earth Life Building -0- -0- # 71-10, Tech Theater and Auditorium Remodel -0- -0- # 71-11, Swimming Pool -0- -0- # 71-12, Supplemental Appropriations 600,000 (A) Social Sciences, Phase I 500,000 500,000 (B) Building Authority Projects Northwest Environmental Studies Center No specific amount -- Shannon Point Marine Center No specific amount -0- Heating Plant No specific amount 5,000 (Defer until projects are closer to completion, except for Heating Plant Addition which is done.) (C) Auditorium/Music Building No specific amount 50,000 Provide seating, carpet and drapes for recital hall in accordance with federal agreement. ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 6 ----------xxxxx---------- 1530 Proposed Appropriated Allocation (D) Equipment No specific amount $ 45,000 Per request and contingency. Bond Hall; $ 1,200 Total Proposed Allocation $ 600,000 # 71-13, Preplanning $ 50,000 50,000 # 71-19(A), Transportation and Parking -0- -0- TOTAL APPROPRIATION AND ALLOCATION $ 3,866,400 $ 3,866,400 Mr. Kingsbury moved that the Board of Trustees authorizes the allocation of the 1971 Capital Budget appropriation of $ 3,866,400 as outlined and directs the administration to implement the projects in accordance with the operational policy and procedures of the college and related agencies; Mr. Winston seconded the motion; the motion passed. # 71-5, LIBRARY: COMPLETE AND FURNISH PHASES I AND II Upon the recommendation of the administration, Mr. Comfort moved that the Board of Trustees authorizes the implementation of Project # 71-5, Library, Complete and Furnish Phases I and II, and appoints Fred Bassetti & Company as Project Architects. The Board further requests the Division of Engineering & Architecture to negotiate the architectural agreement on behalf of Western Washington State College based upon the budget outlined on PWR # 252. Mrs. Butterworth seconded the motion; the motion passed. Mr. Philbrick declared the meeting to be an open and public hearing for the purpose of discussion of the PARKING RULES AND REGULATIONS Mr. Comfort moved approval of the Parking Rules and Regulations; Mrs. Butterworth seconded the motion; the motion passed. PERSONNEL ACTIONS Faculty appointments, effective September, 1971 Stig Westlund, Visiting Lecturer in Mathematics Filosofie kandidatexamen, Filosofisk ambetsexamen, Filosofie licentiatexamen, University of Goteborg (equivalent to Ph.D.) Base nine months' salary: $ 10,000 Judith S. Cohen, Instructor of Physical Education for Women B.S., University of Minnesota; M.S., University of Wisconsin Base nine months' salary: $ 8,791 Glen P. Bevan, Lecturer in Education (half-time) A.B., M.Ed., Wayne State University Nine months' salary: $ 5,500 David R. Guajardo, Assistant Professor, College of Ethnic Studies A.A., San Antonio College; B.A., Southern California College; M.A., Instituto Technologico de Estudios Superiores (Institute of Technology and Advance Studies) Monterrey, Mexico-- in cooperation with Wisconsin, Ohio Universities Base nine months' salary; $ 12,319 Michael P. Bjur, Assistant Professor of Technology A.A., Clark College, Vancouver, Wn.; B.A. in Ed., Central Washington State College; M.Ed. in Industrial Education, Wayne State University Base nine months' salary: $ 9,882 Eloy Apodaca, Assistant Professor, College of Ethnic Studies B.A., University of New Mexico; MSW anticipated, 1971, University of Washington Base nine months' salary: $ 10,620 William H. Evans, Lecturer in Biology B.A. (1968); M.A. (1971), Western Washington State College Base nine months' salary: $ 8,500 ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 7 ----------xxxxx---------- 1531 Reappointment Lawrence E. Vance, Lecturer in Men's Physical Education Mr. Vance was released without prejudice, effective August 1, 1971, under the directive to reduce faculty in the department. Due to a late resignation, the department proposes to reappoint Mr. Vance on a one-year basis for the academic year 1971-72. Base nine months' salary: $ 10,620 Emeritus Status Frank N. Punches, Associate Professor of Education (Director of Placement) Retirement was effective March 1, 1971; through an oversight he was not recommended for emeritus status. Since Mr. Punches does meet all requirements, he is now being recommended for such as Associate Professor Emeritus of Education. Informational Items Ronald G. Billingsley, Assistant Professor of English, notification received of completion of Ph.D., June 13, 1971 Base nine months' salary: $ 11,505 Saundra L. Taylor, Assistant Professor (Counseling Center), request for one-half time assignment, academic year 1971-72 Nine months' salary: $ 5,310 Timothy H. Kao, change in assignment, Assistant Controller to Controller, effective July 1, 1971 Base twelve months' salary: $ 15,000 Ray S. Romine, change in title, from Dean of Men to Associate Dean of Students Mary R. Robinson, change in title, from Dean of Women to Associate Dean of Students Vine Deloria, Adjunct Associate Professor (September, 1971 - September, 1972) The College of Ethnic Studies is currently establishing an Off-Campus Learning Placement in Denver, Colorado, with the Southwest Inter-Group Council, which is to be directed by Mr. Vine Deloria. Students will spend an entire quarter working and studying in Denver. The SIC is proposing to pay travel expenses and a small stipend to students in this program. In an effort to facilitate academic instruction and supervision of students in this program, it is requested that Vine Deloria, Jr. be appointed Adjunct Associate Professor in the College of Ethnic Studies, Western Washington State College, which carries no recompense or other monetary benefits. This appointment would allow Mr. Deloria to direct the studies of students on the Off-Campus Learning Experience in Denver and to offer them independent study courses. Leaves of Absence Richard Brislin, Assistant Professor of Psychology, leave without pay, Spring quarter, 1972 Ray S. Romine, Dean of Men, leave without pay, August 1, 1971 - August 15, 1971 Vilis Paeglis, Lecturer, Wilson Library, leave without pay, August 1, 1971, through November 1, 1971 (approved under the President's program of Voluntary Leaves of Absence) Resignations Thomas F. McDonald, Associate Professor of Education, resignation effective August 20, 1971 Kermit K. Knudtzon, Controller, resignation effective August 6, 1971 Hans Lassig, Chief Accountant, resignation effective August 31, 1971 Conrad D. Hamilton, Assistant Professor of Men's Physical Education, resignation effective August 1, 1971 Phoebe M. Hamilton, Assistant Professor of Physical Education for Women, resignation effective August 2, 1971 Mr. Comfort moved approval of the requested personnel actions; Mrs. Butterworth seconded the motion; the motion passed. ----------xxxxx---------- Board of Trustees Minutes - August 1971 - Page 8 ----------xxxxx---------- 1532 The Board adjourned into executive session. The Board reconvened in formal session. STATUS OF BOOKSTORE RELOCATABLE BUILDING LIEN SITUATION Dr. Howard Mitchell, Chairman of the Bookstore Board, and Mr. Cole reported to the Board on the current situation with respect to the Bookstore relocatable building and the lien situation. They asked that the Board of Trustees approve the appointment of Mr. Rodney Carrier as the Assistant Attorney General to represent the Associated Students in this matter. Mr. Winston moved that the Board recommend the appointment of Mr. Rodney Carrier as the Assistant Attorney General to represent Western Washington State College students in the matter of a Summons and Complaint to Foreclose Chattel Lien on the bookstore. Mrs. Butterworth seconded the motion; the motion passed. (It was determined that the bookstore would handle the expenses involving the attorney's fees.) # 69-2(A) HEATING PLANT EXPANSION, boiler Mr. Comfort moved that upon the recommendation of project engineers, R. W. Beck & Associates, the Division of Engineering & Architecture, and the Administration, the Board of Trustees accepts the work performed under Contract # 69-360(A) by Cole Industries, Inc., of Lynnwood, Washington, for the package boiler portion of Project # 69-2(A), Heating Plant Addition, subject to the satisfactory negotiations of settlement of the pending legal claim, the terms of the contract and procedures of the Division of Engineering and Architecture. Mr. Kingsbury seconded the motion; the motion passed. PRESIDENTIAL HOUSING ALLOWANCE Mr. Kingsbury moved that effective as of the date the President vacates the house presently furnished by the College, he will be furnished $ 500 per month; Mrs. Butterworth seconded the motion; the motion passed. ADJOURNMENT Chairman, Harold C. Philbrick Secretary, Patrick C. Comfort ----------xxxxx---------- Board of Trustees Minutes - August 1971 ----------xxxxx----------