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1963-06 ----------xxxxx---------- Board of Trustees Minutes - June 1963 - Page 1 ----------xxxxx---------- 1120 MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES June 14, 1963 A special meeting of the Board of Trustees of Western Washington State College was held at 10:00 a.m. Friday, June 14, 1963, in Room 208 of the Viking Union. Present were Mr. Joseph Pemberton, Mr. Marshall Forrest, Mrs. Bernice Hall, Mr. Stephen Chase, Mr. David Sprague, Dean Harold Chatland, Mr. Harold Goltz, and President James L. Jarrett. APPROVAL OF MINUTES The minutes of the meetings of May 6 and May 16 were approved. SCHOLARSHIP GRANTS The Board accepted with gratitude the following scholarship grants: Lynden Tribune $ 100 Automotive Parts Service 100 Total scholarship fund to date: $ 19,055 APPOINTMENT OF NEW FACULTY President Jarrett recommended that the following appointments to the faculty, effective September, 1963, be approved. Mrs. Hall moved approval of the appointments; Mr. Forrest seconded the motion; the motion passed: Vernon F. Haubrich, Associate Professor of Education and Chairman, Department of Education B.S., M.S., Ph.D., University of Wisconsin Base nine month salary: $ 10,005 Myrthalyne C. Thompson, Assistant Professor of Psychology B.S., M.S., Akron University; Ph.D., Purdue University Base nine month salary: $ 7, 583 E. Nelson Pareis, Associate Professor of Psychology B.S , Rutgers University; Ph.D. , University of Texas Base nine month salary: $ 8,444 Ruth Chambers, Instructor of Home Economics B.S., Western Kentucky State College; M.S., University of Tennessee Base nine month salary: $ 6,200 Mary Knibbs, Lecturer in History (1/6 load) B.A. Ed., M.Ed., Western Washington State College Stanley Shiebert, Instructor of Classics B.A., University of Nebraska; Ph.D. candidate, University of washington Base nine month salary: $ 6,200 Ellwood Johnson, Instructor of English B.A., M.A., University of Washington; Ph.D. candidate, University of Washington Base nine month salary: $ 6,200 REQUEST FOR LEAVE OF ABSENCE President Jarrett recommended that the request of Dr. Emelia-Louse Kilby for a leave of absence without pay for the academic year 1963-64 be granted. Mrs. Hall moved approval; Mr. Forrest seconded the motion; the motion passed. ----------xxxxx---------- Board of Trustees Minutes - June 1963 - Page 2 ----------xxxxx---------- 1121 RESIGNATION FROM FACULTY The Board noted the following resignations: Mr. Dwight Andrus, Department of Education Dr. John Helms, Department of Foreign Languages Mr. Robert Nagle, Department of Education Mr. Walter Sanders, Department of Mathematics APPOINTMENT OF DR. KNUTE SKINNER AS LECTURER President Jarrett recommended the appointment of Dr. Knute Skinner, presently Assistant Professor of English, as Lecturer in English for spring quarter, 1964. Mrs. Hall moved approval of this appointment; Mr. Forrest seconded the motion; the motion passed. RATIFICATION OF ACTION BY MAIL BALLOT ON REFUND OF FEES Based upon a mail ballot taken earlier, Mr. Forrest moved that the following policy concerning refund of general tuition fees and incidental fees, as provided by House Bill 257, passed at the 1963 session of the State Legislature, be approved, effective fall quarter, 1963: 1. Except for the required $ 35 initial registration deposit, full refund if the student withdraws prior to the sixth day of instruction of the quarter for which said fees have been paid. 2. Refund of one-half of said fees if the student withdraws on or after the sixth day of instruction, provided such withdrawal occurs within the first thirty calendar days following the beginning of instruction. The refund period for students called into the military service of the United States may be extended at the discretion of the President. Mrs. Hall seconded the motion; the motion passed. CONSIDERATION OF BIDS ON ARTS BUILDING ADDITION Upon the recommendation of the architect, Mr. Henry Klein, the low bid (tabulated below) of Eiford Company for construction of an addition to the Arts Building was accepted; Mr. Forrest moved that the bid be accepted and the Division of Engineering and Architecture be requested to issue a contract to Eiford Company: Basic bid $ 31,794 Alternate 1 (rejected) (deducting painting of concrete) Alternate 2 594 (addition of plaster) Alternate 3 907 (addition of ventilator) Total cost of project $ 33,295 Mr. Sprague seconded the motion; the motion passed. CONSIDERATION OF BOOKSTORE PLANS Mrs. Hall moved that the Associated Student Body of Western Washington State College be authorized to construct an addition to the existing Student Cooperative Bookstore building in conformity with the plans and specifications drawn up by architect Fred Bassetti and Company, and that the Associated Student Body be further authorized to borrow up to $ 200,000 from the Seattle-First National Bank under the terms of a loan agreement entered into by the Associated Student Body and the Seattle-First National Bank dated June 13, 1963, said funds to be used to construct the addition to the bookstore building. Mr. Forrest seconded the motion; the motion passed. ----------xxxxx---------- Board of Trustees Minutes - June 1963 - Page 3 ----------xxxxx---------- 1122 CHANGES IN THE SABBATICAL LEAVE POLICY Mrs. Hall moved that the statement adopted by the Faculty Council dated March 7, 1963, concerning sabbatical leave, be approved by the Board with slight additions (see attachment), and including the change in stipend as follows: During the period of leave, the faculty member shall receive three-fourths of the regular salary which he would have received had he remained at his usual position. Mr. Forrest seconded the motion; the motion passed. APPOINTMENT OF ACTING CHAIRMAN, DEPARTMENT OF BIOLOGICAL SCIENCES President Jarrett noted the appointment of Dr. James S. Martin as Acting Chairman, Department of Biological Sciences, effective September, 1963. ESTABLISHMENT OF AN INSTITUTE FOR FRESHWATER STUDIES President Jarrett recommended that the Board approve the establishment of an Institute for Freshwater Studies, noting that such an institute will serve to attract funds for research projects, such as the Lake Whatcom study. Mr. Forrest moved approval of this recommendation; Mrs. Hall seconded the motion; the motion passed. APPOINTMENT OF CHAIRMAN, DEPARTMENT OF WOMEN'S PHYSICAL EDUCATION President Jarrett recommended the appointment of Dr. Margaret ALtken as Chairman of the Department of Women's Physical Education, replacing Miss Ruth Weythman, who has asked to be relieved of the chairmanship. Mrs. Hall moved approval of the recommendation; Mr. Chase seconded the motion; the motion passed. RECOMMENDED OPERATING BUDGET 1963-64, WITH PRELIMINARY PLANS FOR 1964-65 Mr. Forrest moved that the recommended operating budget for 1963-64, in preliminary form, be approved; Mrs. Hall seconded the motion; the motion passed. ADJOURNMENT JOSEPH PEMBERTON, CHAIRMAN MARSHALL FORREST, SECRETARY ----------xxxxx---------- Board of Trustees Minutes - June 1963 - Page 4 ----------xxxxx---------- SABBATICAL LEAVE INFORMATION Specific Purposes The sabbatical leave is considered to be primarily for the purpose of affording faculty members an opportunity to carry forward research or to participate in other creative endeavor which by its nature and scope will enable the individual to enhance his contribution to the program of the College. Unusual study programs designed to provide the faculty member with knowledge of an area of specialization vital to a program of the College are also within the purposes of the sabbatical leave. Specific Criteria of Eligibility Faculty members must have completed six years of service with the College and hold tenure to be granted leave; applications may be submitted during the sixth year of service. No other qualifying restrictions with regard to rank, seniority, or degree shall be placed on the sabbatical leave. The applicant must have demonstrated his capacity to carry out a program of study, research, or creative endeavor. Possession of a doctoral degree, publications in learned journals or, in the case of the arts, noteworthy and creative achievements will all be deemed evidence of such a capacity. In some unusual cases, even in the absence of such evidence, recommendations of the proposal of the applicant by qualified scholars on this and other campuses will be given consideration. Conditions of Leave In addition to the conditions relating to the period of leave and to the extent of stipend described in the Faculty Handbook: 1. Faculty awarded sabbatical leave shall not accept full-time employment during the term of their leave. 2. Faculty granted sabbatical leave shall be expected to resume their duties at the College for at least one academic year following the termination of their leave. 3. Upon a faculty member's return from a sabbatical leave, he will be required to file with the President and the Academic Dean a report of his accomplistment during the leave with specific indications of manuscripts completed and the like. Procedure 1. The following information is to be supplied in the application form which, together with supporting recommendation of peers and the recommendation of the department, must be submitted to the Secretary of the Faculty Council not later than the October 15th preceding the academic year in which the individual wishes sabbatical leave. A. The number of quarters of leave desired and the dates thereof. B. A detailed statement of the applicant's plans for utilizing the time requested and why he feels this would be a means of enhancing the value of his service to the College. Include any names, addresses, itineraries, and specific dates, which are partinent. C. Names of institutions, individuals, and foundations with which the applicant will be associated. D. A statement of time to be spent on other duties and the compensation to be received. 8. Any aduitional reference materials in support of the proposed program. ----------xxxxx---------- Board of Trustees Minutes - June 1963 - Page 5 ----------xxxxx---------- 2. The Executive Committee of the Faculty Council with the President of the College shall process all applications. The merits of the application and the benefits expected to accrue to the College and the world of scholarship shall be the deciding factors. The applications shall be judged on the basis of merit alone provided that the applicant and his application meet the requirements of eligibility and conditions stated above. The President of the College and the Executive Committee of the Faculty Council jointly shall notify each individual and the chairman of the departments concerned as to their decision and the basis therefore at a reasonable time prior to submitting their recommendations to the Trustees for their consideration. All recommendations for leave made by the Executive Committee of the Faculty Council and the President of the College shall be presented by the President to the Board of Trustees. The Board of Trustees shall then act on the recommendations, taking into account both the merits of the proposals and the overall needs and requirements of the College. ----------xxxxx---------- Board of Trustees Minutes - June 1963 ----------xxxxx----------