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1941-01 ----------xxxxx---------- Board of Trustees Minutes - January 1941 - Page 1 ----------xxxxx---------- 382 MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES January 22, 1941 The regular meeting of the Board of Trustees was held on Wednesday afternoon, January 22, 1941, at 3:30 P.M. Those present were Dr. W. D. Kirkpatrick, Chairman, Mr. Verne Branigin, Secretary, Mr. Steve Saunders, and Presioent W. W. Haggard. The minutes of the previous meeting were recd and approved. EVELYN ODOM, SUPERVISOR, INTERMEDIATE GRADES, CITY SCHOOLS Eveiyn Odom, elected in August 1941 to succeed Wilma Trent Knaak, as supervisor of student teaching in the intermediate grades of the city schools, at an annual salary of two thousand. seven hundred ($ 2700.00) dollars, assumed the duties of her new position at the opening of the winter quarter, January 6, 1941. TEMPORARY RESIGNATION OF H. C. PHILIPPI Approval was given to the temporary resignation of Herbert C. Philippi, Chairman of the Science Department, as of February 28, 1941, because of ill health. Mr. Philippi will resume work in the spring quarter, 1941, if his health permits. RESIGNATION OF EVELYN HUGHES Evelyn Hughes, Assistant in the Business Office and Secretary of the Student Loan Fund since 1929 resigned on January 14, 1941, to accept a civil service appointment in Washington, D. C. RESIGNATION OF FLORENCE MARTIN Florence Martin, Secretary to the Director of Training since May 1940, resigned on January 4, 1941, to accept a position at the Whatcom County Court House as secretary to the County Engineer. APPOINTMENT OF MABEL SWANSON Mabel Swanson was appointed Assistant in the Business Office and Secretary of the Student Loan Fund beginning January 10, 1941, at an annual salary of one thousand two hundred ($ 1200.00) dollers. APPOINTMENT OF KATHERINE FROST KING Katherine Frost King was appointed Secretary to the Director of Training beginning January 13, 1941, at an annual salary of one thousana two hundred ($ 1,200.00) dollars. RESOLUTION OF LOOMIS BALDREY PETITIONING NEW RESERVOIR ON SEHOME HILL Mr. Loomis Baldrey, Attorney, Bellingham, requested the Board to adopt a resolution which he drew up petitioning the Water Department of "the city of Bellingham to construct a new reservoir higher up on Sehome Hill and of increased capacity. A copy of Mr. Baldrey's resolution is on file in the President's office. No action was taken. The resolution was tabled penning furtner investigation. LEGISLATION TO CONVEY PART OF NORMAL DRIVE TO CITY OF BELLINGHAM A bill was considered for presentation to the state legislature through the City Attorney, Mr. Tim Healy, conveying to the city of Bellingham that part of Normal Drive extending from the Physical Education Building to the junction of Twenty-First Street and Huntoon Drive. Agreement was not, reached regarding the description of the road to be written in the bill because of proposals to straighten existing curves in the road. ----------xxxxx---------- Board of Trustees Minutes - January 1941 - Page 2 ----------xxxxx---------- 383 LEGISLATIVE BILLS APPROPRIATING FUNDS FOR S. A. WEITMAN Mr. S. A. Weitman of Colfax, Wasnington, appeared before the Board to request approval of two bills presented to the state legislature by Representative Miller carrying appropriations of two thousand four hundred ($ 2400.00) dollars and seven thousand five hundred ($ 7500.00) dollars respectively. One bill requests that legislation be enacted appropriating $ 2400.00 to reimburse Mr. Weitman for expenses he incurred during the summers of 1939 and 1940 in his search on Mt. Baker for the body of his daughter, Hope Weitman, a student in the College during the summer session of 1939, who was lost in an avalanche on the mountain on July 22, 1939. The accident occurred on the nineteenth annual expedition of the College to the summit of Mt. Baker. Six students were lost and the bodies of only two were recovered. The second bill would enact legislation appropriating $ 7500.00 to continue the search for the bodies of Mr. Weitman's daughter and the other three students lost in the disaster. Copies of these bills are on file in the President's office. It was agreed that before taking action certain revisions should be made in these two bills that are now before the legislature. FIVE-YEAR CONTRACT FOR BITUMINOUS COAL CONSIDERED A five-year contract for bituminous coal was considered in the event that new equipment is installed in the heating plant during the next biennium, 1941-43. It was thought that approval would be granted by the State Department of Purchasing for our entering into such a contract. PURCHASE OF TRACTOR AND ROLLER EQUIPMENT purchase of a tractor, price $ 286.50, and a roller, price $ 48.00, was approved, equipment needed to complete the campus improvement project, and the running track on the new athletic field. RELEASE OF FUNDS GRANTED FOR ADDITIONAL PILINGS FOR TRAINING SCHOOL BUILDING The president reported receiving authorization from Governor Martin for release of funds, under date of January 7, 1941, in the sum of thirteen thousand, one hundred forty-two ($ 13,142.00) from our appropriation of $ 300,000.00 for Capital Outlays, Major Repairs, and Betterments, Chapter 223, Laws of 1939, to complete payment to R. C. Sisson, Contractor, for casting and driving additional pilings for the foundation of the training school building. ARCHITECTS' STATEMENT OF ESTIMATED COST OF TRAINING SCHOOL BUILDING A letter was read, together with a detailed statement, from Bebb and Jones, Architects, under date of January 13, 1941, setting forth the total estimated cost, including architects' fees, of the first, second, and third operations of the training school building amounting to $ 320,475.65, as follows: FIRST OPERATION: (Contract completed) Piling Contract (R. C. Sisson) Addition per Change Order #1 Architects' Fees (1st payment) $ 9,243.62 15,104.24 3,646.02 $ 27,993.38 SECOND OPERATION: Contracts awarded Oct. 15, 1940. General Contract (Hoard Eng. Co.) Mechanical (H. W. Eckford) Electrical (Howard Mills) Allowance for contingencies Architects' Fees $ 119,979.10 7,921.23 1,683.00 4,751.84 11,050.52 $ 145,385.69 THIRD OPERATION: Contracts to be awarded in 1941 per estimate of Aug. 20, 1940) General, Plumbing $ 143,656.85 Heating and Ventilating, etc. Architects' Fees 3,439.23 $ 147,096.08 ----------xxxxx---------- Board of Trustees Minutes - January 1941 - Page 3 ----------xxxxx---------- 383 The total cost of the first and second operations, as set forth above, amounts to $ 173,379.57. Funds in this amount to cover these two operations were released by Governor Martin from our appropriation of $ 300,000.00 for Capital Outlays, Major Repairs, and Betterments, Chapter 223, Laws of 1939, in three installments, as follows: First Release July 31, 1940 $ 15,400.00 Second Release Oct 10, 1940 144,838.00 Third Release Jan 7, 1941 13,141.57 $ 173,379.57 GOVERNOR'S REVISION OF BUDGET FOR BIENNIUM 1941-43 The President reported revisions by the Governor in our budget for the next biennium, 1941-43, as follows: Amount Requested Governor's Revision Decreases Salaries and Wages $ 494,970.00 $ 470,000.00 $ 24,970.00 Operations 86,080.00 73,000.00 13,080.00 Capital Outlays 319,465.00 283,500.00 35,965.00 It was the opinion of the Board that the institution cannot operate on the amount requested in the Governor's Budget, $, 73,000.00. This is less than the $ 75,000.00 appropriated for operations in the last legislature for the present biennium, 1939-41. It was agreed that data be prepared to submit to the appropriations committees of the legislature in support of our request for an increased appropriation for operations for the next biennium, 1941-43. BILLS WERE AUDITED AND ALLOWED AS FOLLOWS: Voucher checks No. 32371 - 32446 Local Voucher checks No. 15680 - 15736 Edens Hall Voucher checks No. 3664 - 3718 Student Association Voucher checks No. 902 - 938 State ADJOURNMENT Verne Branigin, Secretary W. D. Kirkpatrick, Chairman ----------xxxxx---------- Board of Trustees Minutes - January 1941 ----------xxxxx----------