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1983-05 ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 1 ----------xxxxx---------- AGENDA MEETING OF THE BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY MARCH 3, 1983, 1:30 P.M. OLD MAIN 340 1. Approval of the Minutes - Action 2. Program Reviews: (a) Instructional Program Review Committee Report; (b) Non-Academic Administrative Structure Review Committee Report 3. Merger of Speech and Journalism Departments to Department of Communications - Action 4. Report from Academic and Support Units A. Department of Technology B. Tutorial Center/Academic Advisement 5. Items from the Board 6. Items from the Associated Students A. Bookstore Renovation Progress Report 7. Items from the President and Vice Presidents A. Puget Sound Community College Consortium for High Technology Training - Information 8. Personnel Items - Information 9. Executive Session 10. Personnel Items - Action A. Tenure and Promotion ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 2 ----------xxxxx---------- 2388 May 5, 1983 MINUTES MEETING OF THE BOARD OF TRUSTEES WESTERN WASHINGTON UNIVERSITY May 5, 1983, 1:30 p.m. Old Main 340, Campus CALL TO ORDER The meeting of the Board of Trustees was called to order at 1:30 p.m. by Chairman Gordon Sandison ATTENDANCE Board of Trustees Gordon Sandison, Vice Chairman Jerrold W. Manley, Secretary Irwin J. LeCocq James C. Waldo Western Washington University James Albers, Vice Provost for Instruction and Planning Maurice Bryan, Chairman, Staff Employees Council Don Cole, Vice President for Business and Financial Affairs Jack Cooley, Business Manager James Davis, Dean, College of Arts and Sciences Paul Ford, Academic Vice President/Provost William Gregory, Dean, College of Fine and Performing Arts Keith Guy, Director, University Residences Ann Harley, Chairperson, Nursing Department Dennis Murphy, Dean, College of Business and Economics Thomas Quinlan, Vice President for Student Affairs/University Advancement Kay Rich, Chairperson, Administrators Association G. Robert Ross, President Don Sturgill, Controller James Talbot, Executive Vice President Paul Woodring, Professor Emeritus, Psychology Department Students Mark Murphy, President, Associated Students Board Others Joan Caplan, Assistant Attorney General Cindy Kaufmann, THE BELLINGHAM HERALD William A. Malseed, Shell Oil Company, Anacortes, Washington Approximately 25 others 1. APPROVAL OF THE MINUTES - ACTION Motion 5-1-83 On motion by Irwin J. LeCocq and duly seconded by James C. Waldo it was moved that the minutes of the special meeting of the Board of Trustees on April 7, 1983, be approved. The motion carried unanimously. 2. ITEMS FROM THE PRESIDENT A. WWU POST-DOCTORAL RESEARCH AWARD RECIPIENTS President Ross was proud to announce that Dr. Horace O. Beldin, College of Education, was granted a post-doctoral award as a reading specialist and will spend next year studying and doing research at Harvard. Also, Dr. Merle M. Prim, Department of Psychology, will continue research in physiological psychology at Stanford University. B. WWU STUDENT SCHOLARSHIP RECIPIENTS Nahoko Ueno, a WWU exchange student from Japan, has been awarded the National ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 3 ----------xxxxx---------- 2389 May 5, 1983 Philanthropic and Education Organization (P.E.O) International Peace Scholarship for $ 2200 for the 1983-84 academic year. Molly Mignon, whohas a Masters degree in Anthropology from WWU, has received one of the largest scholarships awarded from Simon Fraser University, British Columbia, Canada. The C. D. Nelson Scholarship is for $ 30,000, $ 10,000 for three years. This is the second year that a Western student has received this award. Donna Marie Dreisbach has been awarded the Presser Foundation Scholarship. The Presser Foundation has contributed $ 500 that is matched by WWU to make a $ 1000 scholarship to be awarded to a student majoring in music for the academic year 1983-84. C. GIFTS TO WESTERN WASHINGTON UNIVERSITY President Ross announced that an anonymous donor has given WWU a TRS-80 Model II micro-computer for use at the discretion of the institution for research, education, and training. D. SHELL COMPANIES FOUNDATION GIFT Mr. William Malseed, Manager of Shell Oil Company, Anacortes, was introduced by President Ross, as being instrumental in making a recommendation to the Shell Companies Foundation that WWU be granted a 1983 donation of $ 3,750. This gift will be divided among three programs Computer Science, College of Business and Economics, and Toxicology (Huxley College)-- according to the terms of the gift. These Shell units are offered on a five-year rotational basis, and repeat annual donations may be offered if funds are available and the reporting requirements and other conditions are met. D. WOODRING SCHOLARSHIP FUND President Ross announced the establishment of the Woodring Scholarship Fund, whose purpose is to encourage students of superior academic talent to prepare for public school teaching careers. The initiation of the fund was made possible by a gift of $ 10,000 from Paul and Jeannette Woodring in recognition of Western's eighty-year tradition of producing excellent teachers through an education program of national reputation. The president of WWU will be responsible for administering the awards. Candidates must have scored in the top 10 percent on the College Board Scholastic Aptitude Tests, the Washington Pre-College Test, or other standardized tests of academic talent. Candidates from within this qualifying group will then be selected on the basis of additional traits necessary for superior teaching. Dr. Ross was pleased to introduce and thank Dr. Woodring who is a Professor Emeritus at WWU. E. REPORT OF THE NATIONAL COMMISSION FOR EXCELLENCE IN EDUCATION President Ross spoke of the recent report issued by the National Commission for Excellence in Education, which deals with apparent severe problems in education in our country and makes a series of recommendations. Dr. Ross believes that WWU is in an important position to study that report and make its own recommendations. The President has, therefore, asked Dean James Davis of the College of Arts and Sciences to co-chair with Dean Marvin Klein of the School of Education, together with a committee of six members, to study the report and pesent its views and recommendations to the University community. President Ross will share this report with the Board of Trustees when it is received sometime within the next 60 days. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 4 ----------xxxxx---------- 2390 May 5, 1983 3. BUSINESS AND FINANCIAL AFFAIRS A. Bookstore Land Lease - Action At the request of the Board of Trustees, this item was deferred for action at a subsequent meeting in order that modification of the 1960 Cooperative Bookstore Land Lease could include a fixed term on the land lease subject to renewal with agreement by either the Associated Students or Western Washington University. B. Bood Service Contract - Action Motion 5-2-83 On motion by James C. Waldo and duly seconded by Irwin J. LeCocq it was moved that the Board of Trustees of Western Washington University directs the Pesident or his designee to negotiate a contract (providing that the terms and conditions of the contract are acceptable to the President or his designee) for the campus food service with Saga Corporation. The motion carried unanimously. Keith Guy, Director of University Residences, reported that the current food service contract between Western Washington University and the Saga Corporation, which is six years in duration, will expire on August 31, 1983. In October 1982 preparations began for the bidding out of the food service contract. A Food Contract Advisory Committee was formed, which was comprised of the Director of University Residences as Chair, Business Manager, Purchasing Manager, Director of the Viking Union, one faculty member, one classified staff member and three students. After much deliberation, the Committee recommended that a contract be negotiated with Saga Corporation. The recommendation was based on ensuring a quality nutritional program, reasonable prices at all locations (Saga did not recommend an increase in board rates), improvements in financial return to the University, a strong regional management structure, and a continuation of a significant contribution to student financial aid through student employment, plus other factors. Although Saga Corporation's bid was not lowest among the food services participating in the bidding process, it did propose a substantial icrease from the other bidders in the use of student labor. Nearly $1/4 million would be paid in student employment, according to the Saga proposal. The loss of this financial aid to students in the form of employment could not only affect occupancy in the residence halls, but enrollment at the institution. These earnings could not be compensated in a community the size of Bellingham. In support of the recommended action and the need to consider the many factors involved in selecting the best food service contract for Western Washington University and its students, Joan Caplan, Assistant Attorney General said: "... competitive bidding does not apply to the award of a food services contract. RCW 43.19.1906(3) exempts from the requirements of formal competitive bidding: "Purchases. . . involving special facilities, services, or market conditions, in which instances the purchase price may best be established by direct negotiation..." Further, even assuming that formal competitive bids were required in this situation, RCW 43.19.1911, which requires that the contract be let to the 'lowest responsible bidder,' allows for the consideration of various elements other than price. Thus, even if it were determined that competitive bidding applied, the University's consideration of several elements in the award of the contract would be proper." The term of the contract shall be from September 1, 1983, and run for three calendar years, after which the contract will be renewed at the discretion of the University for an additional two-year period, and for periods of one year thereafter. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 5 ----------xxxxx---------- WESTERN WASHINGTON UNIVERSITY HOUSING AND DINING SYSTEM 1982-83 ANNUAL. REPORT AND RECOMMENDATIONS FOR 1983-84 This report contains two major sections. The first reviews the program and fiscal activity of the Western Washington University Housing and Dining system during the 1982-83 year. The second outlines program plans and budget for the 1983-84 year, including budgets for minor capital projects and system repairs. The appendices present the 1983-84 proposed budget, the proposed rate structure and a comparison of university housing rates at Washington public universities. I. Program and Fiscal Activity for 1982-83 A. Major Projects and Programs of the Current Year 1. Changes in Housing Assignments Policy. A Housing Assignments Policy was implemented (reestablished) which placed higher priority for assignment and placement on the applications received from continuing students than on those reserved froc new Freshmen or Transfer students. All students who applied for housing were offered a bed within the system. 2. Changes in Residence Hall Living Emphasis. Edens Hall, Ridgeway Omega and Ridgeway Sigma were designated "upper division, quiet residence halls" starting Fall, 1983. Junior class standing or the age of 21 years was required for assignment to these halls. While all three were not full when the academic year began, student interest in these environments has increased over the year. They are all currently over 93% occupied. Plans include the continuation of this focus for the 1983-84 year. 3. Change in Capacity. Lower Highland Hall was designated a "single room only" residence this year. Birnam Wood apartments were rented as units and priced the same regardless of the number of occupants. 4. Increase in the Amount of the Reservation and Damage Deposit. Because replacement and repair costs had risen substantially since the last change in the amount of the deposit, it was raised from $ 60 to $ 90 this year. Additionally, a partial refund of deposit for early notification of plans riot to move into the assigned building was reestablished. 5. Removal of Room and Apartment Centrex System Telephones. After considerable debate and analysis, all room and apartment telephones were removed. Wall terminals were converted from the older "hard wired" configuration to new "modular" hardware. Public area pay telephones, "Charge-a-Call" phones and limited local access hallway phones were installed. Stu- ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 6 ----------xxxxx---------- dents were informed about the charges prior to their arrival in the fall and instructed in ways to arrange for telephone service directly with Pacific Northwest Bell. The Registration Center in Old Main was used during Fall Registration as a "Temporary Phone Center" where students could. obtain their phone or make arrangements for telephone service. It is estimated that nearly 60% of residents throughout the system have such telephone service. The Housing and Dining system continues to provide room telephones for residence hall and apartment live-in staff and all public area phones for resident use. 6. Higginson Hall Renovation. Rooms and suite bathrooms in Higginson Hall were refurbished during the summer of 1982. A new roof was installed and initial redecorating of the main lounge was completed. Furnishings and draperies for the main lounge will not be in place until sometime in the 1983-84 year. 7. Reorganization and Remodeling of the Office of University Residences. The acquisition of additional space in High Street Hall coupled with the lack of more suitable office space for the office elsewhere on campus resulted in the reorganization and remodeling of the entire Office of University Residences. A central reception and cashiering area has been created, key administrative offices have been relocated more centrally, a conference room and lunchroom have been added and workrooms have been added for student leaders and residence hall staff. 8. Rewrite of Computer System Serving the System. Currently under way is the rewriting of the computer program which performs most directory and billing activity for the system. A Programmer-Analyst was hired to work from the University's Computer Center (and jointly supervised) to convert the current program onto a computer with greater capacity and which allows the Housing Terminal System to interface with other major University Systecs (such as the Student Information System and the Comprehensive Student Receivables System). Part of the rewrite is to computerize all regular Summer School housing tasks for the first time. 9. Staff Exchanges. Two staff exchanges were planned during the year. Residence hall staff members from Western and from Washington State University spent time on each other's campus discussing issues, common problems and learning about each system's approaches to the work of live-in student staff. Professional staff of the Office of University Residences visited the staff of the University of Washington in early February, 1983. A tour of facilities and discussions of issues with staff counterparts was the focus of the day. A similar event on the Western Campus is planned for the fall of 1983. 10. Research Projects. Two major, on-going research efforts have been initiated. The first is a compilation of information from students leaving the system showing the various reasons they do so. It is hoped that the long term use of this data can lead - 2 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 7 ----------xxxxx---------- us to spot trends and problems over which the University has control, which if corrected may result in students staying longer or not leaving the University altogether. The second research effort is a comprehensive "Student Satisfaction Survey," modeled after those used on several other campuses. (primarily the University of Washington) which will be conducted once each year. Its purpose is to help University Residences administrators and staff know how students view various aspects of the services provided in order to improve on those services. Since this is the first year of these efforts, the initial analysis of data has not yet been conducted. 11. Award of Vending Contract. Specifications were written for the University's vending contract. Modeled after the current agreement, the specifications were designed to locate the most comprehensive vending service at the lowest cost to the consumer and the most favorable return to the University. One contractor submitted a bid. The contract was awarded for a three-year period to Canteen Services, Incorporated. 12. Award of Food Service Contract. Currently under way is the process to determine the company which will provide food service in all boarding and cash operations on the campus. The specifications were written in November, 1983, qualified bidders were determined in December, 1982, a Bidders Conference was held in January, 1983, and proposals were received on February 18, 1983. After thoroughly reviewing the proposals submitted by the four companies (ARA Services, Professional Food- Service Management, Saga, and Servomation) a Food Services Advisory Committee has recommended that the contract be awarded to Saga Corporation. 13. Completion of Handicap Access Elevator in the Viking Union. Construction has been completed on this project and the elevator is now fully operational. 14. Construction of Arntzen Hall Coffee Shop. The remodeling of Arntzen Hall to include a satellite coffee shop has been completed. A Grand Opening was held in January. The facility is currently serving a growing geographical area of the campus not previously serviced. B. Income and Expenditures Activity of the Current Year 1. Changes in Income. a. Room and board income is projected to decline over that received in 1981-82 by 2.2%. Even though rates were increased by 5% overall, the drop in revenue is due to an unanticipated drop of 6% in system occupancy for fall, 1982, over that realized the previous year. That pattern has persisted each of the three academic quarters. - 3 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 8 ----------xxxxx---------- b. Student Service and Activities Fee dollars are directly related to the drop in University enrollment experienced this year. c. Investment income is down from record high levels of 1981-82 because of the sharp declines in market interest rates. d. Viking Union revenues are also lower than last year as a result of fewer students using the facilities and services located there. 2. Changes in Expenditures a. Salaries and benefits are projected to increase as a result of several factors. All live-in student staff salaries are increased regularly as room and board rates increase. Additional staff were hired for the 1982 summer season, a full-time Analyst Programmer has been employed, and several classified staff annual anniversary increases were automatically made. The overall increase is 4.3% over the previous years expenditures. b. Food service costs are projected to be lower than those of 1981-82 as a result of lower occupancy and fewer off-campus boarders. c. Telephone expense is dramatically lower as a result of the removal of the Centrex System telephones from all living units. d. The cost of heat is projected to increase by approximately 9.7% this year. A rate increase of nearly 20% and higher ambient temperatures in all residence halls and apartments were offset by an unusually mild winter, which resulted in the demand for less heat in all buildings. Without the mild temperatures, this utility would have cost us even more. e. Institutional service is reduced from $ 42,800 to $ 27,800. This reflects the loss of evening and weekend switchboard operators previously funded by Housing and Dining. The removal of Centrex telephones-created nearly no need for the service these positions required. 3. Changes in Net Income a. The 1982-83 net income is expected to be a loss of more than $ 6,000 for the year. The unexpected drop in occupancy and enrollment, the drop in investment interest rates, combined with increased expenses for staff, higher utilities expenses and below expected expenditures for system repairs and capital projects create this result. - 4 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 9 ----------xxxxx---------- b. The debt service ratio is the relationship between net operating revenues and the combined average annual debt service requirement. The Bond Resolution of December 17, 1965, requires a minimum debt service ratio of 1.25: 1. The debt service ratio for the 1982-83 year is expected to be 1.27:1. II. Plans for 1983-84 A. Increase in Staffing Levels. Several changes in staffing are anticipated. Certain Resident Director positions, now funded as three-quarter time are to be increased to full time as a result of an analysis of the work load associated with them. Additional funds have been set aside for full-time staff associated with Summer Conferences and an anticipated year round conference business. In order to respond more adequately to system repairs, more dollars will be expended on staff positions designed to perform these jobs. B. Modified Use of the Fairhaven Complex. As a result of additional projections of lower occupancy in 1983-84, the residence halls and apartments in Buildings One through Ten will not be assigned to returning or new students unless all other facilities are full. Buildings Eleven and Twelve, which have been remodeled exclusively into apartments, will be available for students to rent. The result will be savings in operating costs associated with these facilities. A plan to refurbish student rooms and apartments will be put into action and public areas in some of the buildings will be remodeled to more adequately accommodate conference groups on a year- round basis. The Associated Students Day Care program will be continued in Buildings Ten and Eleven. C. Noise Reduction in All Residence Halls. Noise in living areas continues to be a problem. During the coming year a program designed to put greater emphasis on community control of noise and confrontation of noise makers will be launched. This will include, but not be limited to, an examination of current quiet hours, increased use of the housing system for noise makers, living group discussions of measures to prevent or reduce noise and the inclusion of hints on noise control in University Residences publications. D. Enhance to and Conversion of Housing Terminal System. The Housing Terminal System rewrite which will result in enhancements to the current system and computerize all normal summer tasks will be completed during this next year. When finished, the Housing data base and those of the Comprehensive Student Receivables System and the Student Information System will be highly interactive and together in the same hardware configuration. Increased service to students and greater staff efficiency should result. E. Expanded Use of Micro Computers. At present the Office of University Residences uses one micro computer for word processing, data base management, accounting, budget planning and conference accounting. - 5 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 10 ----------xxxxx---------- It is anticipated that at least one or two more micro computers will be necessary to further streamline operations and to better service the conference staff. F. Analysis of Long Range System Repair. Renovation and. Maintenance Needs. With the assistance of the Director of Plant Operations and Maintenance, the development of a 20- to 30-year maintenance plan is planned. As the facilities of the Housing and Dining system age, greater maintenance and replacement needs emerge. An assessment of the current condition of the system and a long range maintenance plan will ensure the maximum life of the system. G. Rate Increase. After a lengthy review of current levels of spending. anticipated drops in enrollment and occupancy, desired enhancements to staffing levels in view of potential increases in conference activity and the need for more attention to building repairs and maintenance and an attempt to maintain a debt service ratio of close to 1.40:1 for the 1983-84 year. an overall rate increase of 8.4% is recommended. The increase is to be distributed as follows. 1. A 9.3% increase in all residence hall rates. 2. A 7.4% increase in rent for Birnam Wood apartments. 3. A 2.1% increase in rent for Buchanan Towers apartments and original apartments in Fairhaven Buildings Eleven and Twelve. 4. A "0%" increase in all remodeled apartments in Fairhaven Buildings Eleven and Twelve. Students on Inter-Hall Council have reviewed the budget and discussed the differential rate increase. The Associated Students Board of Directors has been informed of the proposed increases and the details of the proposed budget. A public hearing was held to discuss the rates and the budget. The Committee on Housing and Dining approved the proposed budget and the rates at its meeting of April 6, 1983. The University Services Council will hear a report on the budget on April 22. 1983, and the Business and Finance Council will be asked to recommend them at its meeting that same day. H. Minor Capital Projects and Repair and Replacement Projects 1. A budget of $ 350.000 will be set aside for Minor Capital Improvements in the following categories: Housing Facilities at Shannon Point $ 70.000 Emergency and Safety Projects 95,000 Energy Conservation Projects 60,000 Building Modifications 60,000 Equipment and Furnishings 50,000 Contingency 15.000 Final priorities for these expenditures will involve the Committee on Housing and Dining. - 6 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 11 ----------xxxxx---------- 2. A repair and replacement budget of $ 250,000 is planned. Included here are a new kitchen floor in the Ridgeway Dining hall, redecorating in the Viking Commons, new furnishings throughout the system, and refurbishing rooms and apartments at the Fairhaven Complex. 3. Repair of exterior walls at Buchanan Towers. This project has been delayed pending additional analysis of a private consultant. It is, however, planned for summer at a cost of $ 150,000 (an increase in the original estimate of $ 120,000). The funding will be from the system's Repair and Replacement Reserve. Keith Guy, Director of University Residences April, 1983 - 7 - ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 12 ----------xxxxx---------- APPENDIX A WESTERN WASHINGTON UNIVERSITY HOUSING AND DINING SYSTEM Estimated Status as of June 30, 1983 and 1983-84 Proposed Budget 1981-82 1982-83 1983-84 Actual Projected Proposed Revenues Room and Board $ 5,833,370.00 $ 5,703,040.00 (1) $ 5,687,528.00 (2) S and A Fees 815,763.00 725,600.00 (3) 687,000.00 (4) Investment Income 293,347.00 200,000.00 (5) 175,000.00 Interest Subsidy 101,000.00 101,000.00 101,000.00 Housing Rentals 97,827.00 94,800.00 94,800.00 Viking Union 274,863.00 245,800.00 226,150.00 Conferences 105,239.00 140,000.00 500,000.00 (6) Other 190,378.00 135,550.00 135,860.00 TOTAL REVENUES $ 7,711,787.00 $ 7,345,790.00 $ 7,607,338.00 Operating Expenditures Salaries and Benefits $ 1,274,933.00 $ 1,329,800.00 (7) $ 1,484,990.00 (8) Purchased Services 6,000.00 Food Service 2,365,200.00 2,252,900.00 (9) 2,072,700.00 Telephone 180,541.00 45,250.00 (10) 56,545.00 Electricity 154,960.00 180,500.00 172,142.00 Heat 476,882.00 523,200.00 581,710.00 Water/Sewer 83,698.00 108,600.00 121,000.00 Garbage 45,693.00 51,600.00 53,760.00 T. V. Cable 8,666.00 8,700.00 8,700.00 Heat Plant Recharge 108,427.00 111,800.00 111,626.00 Maintenance and Repairs 528,957.00 578,600.00 616,293.00 Rentals 18,974.00 25,900.00 26,000.00 Operating Supplies 149,358.00 130,145.00 137,000.00 Equipment 81,011.00 65,110.00 65,000.00 Insurance 1,533.00 52,000.00 52,000.00 Institutional Services 42,800.00 27,800.00 (11) 29,746.00 Other 100,599.00 119,225.00 118,126.00 Total Operating Expenses $ 5,622,232.00 $ 5,617 ,130.00 $ 5,107,338.00 Non-operating Expenditures Bond Payments $ 1,129,238.00 $ 1,130,000.00 $ 1,300,000.00 Minor Capital Projects 490,640.00 329,000.00 350,000.00 Repair/Replacement Projects 302,029.00 276,000.00 250,000.00 Total Non-Oper. Expenses $ 1,921,907.00 $ 1,735,000.00 $ 1,900,000.00 TOTAL EXPENDITURES $ 7,544,139.00 $ 7,352,130.00 $ 7,607,338.00 GAIN (LOSS) $ 167,648.00 $ - 6,340.00 AVERAGE ANNUAL DEBT SERVICE $ 1,363,674.00 $ 1,359,674.00 $ 1,359,819.00 PROJECTED DEBT SERVICE RATIO 1.53 1.27 1.40 ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 13 ----------xxxxx---------- Notes to 1983-84 Proposed Budget Housing and Dining System Western Washington University April 1983 1. Room and board revenues are projected to be below those of the previous year as a result of unanticipated drops in occupancy which are a direct result of the Fall, 1982 drop in University enrollment. 2. Room and board revenues for the 1983-84 year are expected to be below those for this year because of additional drops in enrollment and occupancy. 3. Student Services and Activities Fees are directly related to University enrollment. 4. S and A Fees are predicted to drop again for 1983-84 as enrollment declines. 5. Investment income is lower than last year due to declining investment interest rates and less money to invest as a result of lower than expected occupancy rates. 6. Conference revenues are expected to sharply increase over levels realized this year. Several large groups will be on the campus for extended periods of time in Summer of 1983. Also, increased revenue from conference business will be realized as a result of the availability of conference housing on a 12 month basis in the Fairhaven Complex. 7. Salaries and benefits are projected to increase over the 1981-82 year by approximately 4%. This is as a result of increases in student live-in staff increases to keep pace with the rising costs of room and board, some additional student help to staff the Ridgeway Sauna and student and full time staff associated with the development of computerprogramming enhancements. 8. Salaries are expected to increase by approximately 14% over the 1982-83 level. This is as a result of an anticipated employee salary increase of 7%, additional staff to support an expanded summer conference schedule, full time conference planning and support staff to be hired during the year and additional funds for maintenance staff to provide greater levels of attention to minor maintenance problemsthroughout the system. 9. Food service costs decreased as a result of declining occupancy and fewer off-campus boarder tickets sold; an additional result of lower University enrollment. 10. Telephone expenses fell as a result of the removal of room and apartment telephones. 11. The cost of institutional services decreased because of the need for fewer nighttime and weekend telephone operators as a result of the removal of room and apartment telephones. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 14 ----------xxxxx---------- APPENDIX B WESTERN WASHINGTON UNIVERSITY HOUSING AND DINING SYSTEM Room and Board Rates and Apartment Rents 1983-84 Room and Board Plans Academic Year Double Room/21 meals per week Double Room/15 meals per week Double Room/10 meals per week Winter/Spring Only Double Room/21 meals per week Double Room/15 meals per week Double Room/10 meals per week Fall Quarter Only Double Room/21 meals per week Double Room/15 meals per week Double Room/10 meals per week Winter Quarter Only Double Room/21 meals per week Double Room/15 meals per week Double Room/10 meals per week Spring Quarter Only Double Room/21 meals per week Double Room/15 meals per week Double Room/10 meals per week Double/Single Room per quarter extra Single/Single Room per quarter extra Apartment Rents' Birnam Wood/Unit/Quarter Buchanan Towers/2 Bedroom/Quarter Buchanan Towers/1 Bedroom/Quarter Buchanan Towers/Efficency/Quarter Fairhaven/2 Bedroom/Quarter Fairhaven/1 Bedroom/Quarter Fairhaven/2 Bedroom/ Quarter-Remodeled Fairhaven/1 Bedroom/Quarter-Remodeled 1982-83 Rates $ 1995 1870 1905 1240 1218 1180 908 893 872 750 735 720 615 603 593 195 147 1070 950 704 640 950 704 950 704 1983-84 Proposed Rates $ 2182 2147 2083 1355 1331 1290 992 976 953 821 803 786 672 660 648 214 160 1149 970 720 653 970 720 950 720 ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 15 ----------xxxxx---------- APPENDIX C COMPARATIVE HOUSING AND DINING RATES AT OTHER STATE UNIVERSITIES 1982-83 1983-84 Rates Rates University of Washington $ 2018* $ 2137* (a la carte boarding program) Central Washington University 2190 2365 (19 meals per week) Washington State University 2176 2300 (20 meals per week) Eastern Washington University 2208 2318** (19 meals per week) Western Washington University 1995 2180*** (21 meals per week) The Evergreen State College 890 871 (no board plan offered) * No change in basic "buy in" for " A La Carte" Program is called for - Room portion of the rate to increase 7%. ** No decision has been finalized at this time. This is an estimate of the maximum increase. *** Based on a 9.3% increase. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 16 ----------xxxxx---------- 2391 May 5,1983 Trustee James Waldo complimented those who were involved in making this recommendation to the Board of Trustees. He stated that he was convinced that the recommendation was made with the best interests of Western Washington University in mind. C. 1983-84 Housing and Dining System Budget and Rate Increase Recommendation - Action Motion 3-3-83 On motion by Irwin J. LeCocq and duly seconded by Jerrold W. Manley it was moved that in concurrence with the recommendation of the administration, the Board of Trustees approves the 1983-84 Housing and Dining System budget and the rate structure as delineated in the attached entitled, "Western Washington University Housing and Dining System 1982-83 Annual Report and Recommendations for 1983-84." The proposed rates are to become effective fall quarter 1983. The motion carried unanimously. There was much discussion concerning the WWU Housing and Dining System 1982-83 Annual Report and Recommendations for 1983-84. Concern was voiced relative to whether it was necessary to reach a debt service ratio of 1.40 for 1983-84, the comparative housing and dining rates at other state universities (WWU now being slightly higher than the University of Washington), and the potential negative impact on Fairhaven College if Towers 1-10 were not occupied. All these things being considered, a consensus was reached that the break-even budget as recommended be approved. 4. REPORT FROM ACADEMIC UNIT - ART DEPARTMENT Dr. Peter Marsh, Chairman of the Art Department, spoke briefly about Western Washington University's Art Department. There are approximately 175 students majoring in Art at the University and he spoke proudly of the talents of these students and Western's dedicated, gifted faculty members, many experts in their fields. He spoke of the Art Department's "contract majors" where a student after declaring his major is advised by two faculty members from the Department in order that each student reaches his specific goals. REPORT FROM THE DEPARTMENT OF NURSING Dr. Ann Harley, Chairperson of the Nursing Department, reported that Western Washington University's Nursing Program was granted national accreditation by the Board of Reviews of the Council Baccalaureate in Higher Degrees National League for Nursing on April 15, 1983. This accreditation signifies that Western's Nursing Program has met the standards of national excellence and legitimacy. As a direct result of the accreditation, Western's nursing students are eligible for several federal scholarship grants. Applications to the Department have increased significantly. Currently, the Department has accepted 12 new students for fall quarter. The Department presently has 10 seniors and seven juniors, with a ceiling enrollment of 20 full-time students for each class. Seven students will graduate in June 1983. Many students are continuing their work at gradutes schools; others are employed within the state. For the future, Dr. Harley's goals for the Department include increased visibility and articulation with community colleges, plus increased scholarly and research activities for its faculty. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 17 ----------xxxxx---------- 2392 May 5, 1983 5. ITEMS FROM THE BOARD There were no items from the Board. 6. ITEMS FROM THE FACULTV SENATE A. Faculty Handbook Amendment, Code of Ethics-- Action Motion 3-4-83 On motion by James C. Waldo and duly seconded by Irwin J. LeCocq it was moved that the Board of Trustees of Western Washingtton University approves the language changes with respect to gender usage in the Western Washington University Faculty Code of Ethics. The motion carried unanimously. The Code of Ethics for the faculty of Western Washington University appears in Appendix E of the FACULTY HANDBOOK. The Code was amended so that the language does not employ references to gender. The Faculty Senate approved these changes on March 14, 1983, and the faculty has voted 100 to 20 to so approve. B. Reduction-in-Force Document - Information Professor Skip Sailors, President of the Faculty Senate, reported on the status of the Reduction-in-Force document, which is a part of the FACULTY HANDBOOK. The Faculty Senate and the central administration have been working effectively together to develop this document, and it is the judgment of Professor Sailors that there is general agreement on most of the substantive issues. Following approval by the Faculty Senate and the faculty at large, this proposal will be brought to the Board of Trustees for approval. 7. ITEMS FROM THE ASSOCIATED STUDENTS BOARD A. Community Relations - Information Mark Murphy, President of the Associated Students Board, reported that the AS Board developed a community liaison position two years ago to establish a positive, productive relationship between the Bellingham community and the students of WWU. He gave a brief report on the effectiveness of these activities. B. Election Report - Information Mark Murphy reported that today is the second day of the two days of elections for the nine members of the Associated Students Board of Directors. The results should be known by later in the day and Hr. Murphy will be pleased to introduce the new President of the Associated Students Board, and perhaps some of the other officers, at the next meeting of the Board. 8. ITEMS FROM THE STAFF EMPLOYEES COUNCIL A. Staff Development Maurice Bryan, Chairman of the Staff Employees Council, gave a report on the accomplishments of its Staff Development Program, citing the many workshops held during the past year. He spoke of his enthusiasm for the program and its positive effects for the future. ----------xxxxx---------- Board of Trustees Minutes - May 1983 - Page 18 ----------xxxxx---------- 2393 May 5, 1983 9. ITEMS FROM THE VICE PRESIDENTS A. Fall Enrollment Report Academic Vice President/Provost Paul Ford reported that we anticipate approximately 8800 head count for fall quarter, and an annual average FTE of 8100. Off-campus enrollment should increase WWU's enrollment to approximately 8250 students. The retention rate is good, and the new, qualified-to-register freshman count for fall 1983 is almost as great now as the final entering count was in fall 1982. 10. PERSONNEL ITEMS - INFORMATION The informational personnel items were reviewed. 11. EXECUTIVE SESSION At 3:40 p.m., Vice Chairman Gordon Sandison announced that the meeting of the Board would recess into Executive Session to discuss personnel matters. The meeting was reconvened into regular session at 3:50 p.m. 12. PERSONNEL ITEMS - ACTION Motion 3-5-83 On motion by Jerrold W. Manley and duly seconded by James C. Waldo it moved that the Board of Trustees of Western Washington University approves personnel items as recommended for 1983. The motion carried unanimously. Resignations Concordia, Louis, Associate Professor, Business Administration, effective July 1, 1983. Davis, James W., Dean, College of Arts and Sciences, effective September 1, 1983, to return to teaching and research. ADJOURNMENT The meeting was adjourned at 4:55 p.m. Gordon Sandison, Vice Chairman Jerrold W. Manley, Secretary ----------xxxxx---------- Board of Trustees Minutes - May 1983 ----------xxxxx----------