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WWU - AS Board of Directors Minutes 195205 Page 1 May 7, 1952 Th meeting was called to order by the president, Dick Pederson; minutes were approved as read. A motion was made to give $45. to the collegian to reinburse them for the salary of last summer's business manager. They had had to return their excess funds before his salary could be payed and therefore had to take his salary from another fund. The motion was seconded and unanimously passed. The secretary gave the financial covering the period from Feb. 29-April 30th. The question was brought up why the Forensic dept. funds were transferred over into club funds. Also in connection with finances, Dick reported that he had seen the Drama Depart. and the business office to make sure we were not billed for any expenses in connection with Dedication Week. A motion was passed to approve the financial report. Mr. Lappenbusch had asked if it was necessary for the board to approve his award recommendations. The board referred to the Bylaws, section 2 under awards, which states that this policy has to be followed. The secretary is to inform him of this and also, that the board confirmed his awards in basketball and swimming this year. Mr. Gelder reported that the administration was adhering to out policy not to restrict the use of the lounge at any time to any one group in that they were using the Blue room at edens Hall for the faculty reception for Seniors. Dick reported that a bill for $114.84 had to be paid by the ASB as a compensating tax for all out of state purchases since 1949. (this tax reimburses the government 3% of all out of state purchases). A motion was made to pay the bill out of budget control; seconded and unanimously passed. A motion was made that in the future, the tax will be kept month by month and after August 22, the compensating tax on all purchases be absorbed by the department making the purchases; seconded and unanimously passed. The department heads are to be informed of this motion. It was decided to have the next board of control meeting at 4:00, Thursday, May 15th. The final draft of the budget is to be due May 28th. Dick talked to the board about the Evergreen Conference and urged the members to attend the sessions. Session times will be listed in the daily bulletin. 195205 Page 2 May 15, 1952 The meeting was called to order by the president, Dick Pederson; minutes were approved as read. Dick read a letter of thanks from Whitworth College regarding the very successful Evergreen Conference held at Western. Dick felt that it had been very well received and that financially we would come out ahead. Next year's host for the conference is PLC. Larry Wilson gave a report on the Exchange assembly. He said approximately $393. had been cleared up to date. The board discussed possible ways of tranportating the show over to Central and a motion was made that the matter of transportation be left to Larry's discretion; seconded and unanimously passed. Dr. Kuder asked the board their opinion on having Mr. Sol Lewis speak to the entire student body during one of the vacant assembly periods in an effort to instill enthusiasm in the students regarding our college and its opportunities. These students in turn could interest other students in attending the college. Discussion followed but no definite decisions were made. Morris Anderson was present to give his recommendation on the percentage of co-op receipts which he felt should be given back in divends. After discussion of the matter, in keeping with his recommendation, a motion was made that the board of control authorize the Co-op committee to give a $0.10 dividend on $13,203.92 co-op receipts submitted; seconded and unanimously passed. The date for next week's board meeting was set at 4:00 pm Thursday 22nd. It is to be devoted solely to budget matters. The faculty members on the board agreed to send a note to the faculty members asking them to cooperate in not scheduling tests on the day, or the day after, the students are at Central for the Exchange assembly. Mark Hardie was given an o.k. by the board to schedule next year's Campus Day a week earlier or a week later than previously, on next year's calendar. Milt CLothier handed out the first draft of the budget and asked everyone to go over it carefully and ask about anything they questioned. The meeting was adjourned. Respectfully submitted, Anne Griffiths Secretary 195205 Page 3 May 22, 1952 The meeting was called to orer by the vice-president, Larry Wilson. Minutes were approved as read. The board members were informed of an invitation from Dr. Haggard to attend his annual picnic for board members and office staff. It will be held Tues. May 27, 6:00 P.M. at Gooseberry Point. A motion was made setting the time limit for discussion of budget matter at 5:30; seconded and unanimously passed. Budgets under consideration at this meeting were: Administration, Social, Drama, and Women's P.E. Suggestions were made up of changes on certain items. The question was brought up as to who supplies the equipment for Thursday night rec. hours. before moving on to other business, the decision was made to consider the Forensic and Music budgets at the next meeting, and ask Mr. Carlile and Dr. D'Andrea to be present when their respective budgets were being discussed. Larry read the letters of application for student publications positions and Mrs. Burnet's recommendations. The following appointments were made: Paul Gillie Editor, 1952 summer Collegian Lorreta Olson Business Manager, 1952 summer Collegian Elaine Daverine Editor, 1952-53 Collegian Lorreta Olson Business Manager, 1952-53 Collegian Clint Doherty Editor, 1952-53 Profile In each case, a motion was passed making the appointments official. JoAnn Hoyt requested $25. for the Klipsun's share of the publication's banquet. A motion was passed granting the $25.00, to be taken from the Social Budget. A motion was passed that $48.52 be appropriated the Scholarship Society for their banquet; amount to be taken from Budget Control. The board expressed their appreciation to Miss Heber for her services as chaperone on the trip to Central with the Exchange Assembly group. A letter is to be sent Dr. Taylor thanking him for his services. Befoe adjournment, the Board decided to call a special meeting on Monday, May 26th, 4:00 P.M. to deal with budget matters. The meeting was adjourned. Anne Griffiths Secretary 195205 Page 4 May 26, 1952 Minute of Special Meeting (Budget) - The meeting was called to order by the president, Dick Pederson. Minutes were approved as read. Dick read a list from Miss Church of names of those attending the picnic at Gooseberry Point. Dick also informed the board that the Campus Day report and the financial report from the Evergreen Conference would be in by the next meeting. Mr. Lappenbusch was present to request funds to send three athletes to the N.A.I.A. tournament at Abilene, Texas, June 6th and 7th. Action on the matter was postponed until the latter part of the meeting as that budget matters could be taken care of first. Mr. Walters and Mr. Regier were present to answer any questions concerning the music budget. After considerable discussion, a motion was made by Larry Wilson that the Music Department be requested to prepare for approval by the Board of Control, the final draft of the Music budget, not to exceed $4,000; seconded and passed with a vote of 10 for; 1 opposed. A suggestion was made by Mr. Gelder that a Capital Outlay fund be set up which would allow the departments to carry over funds, such as a robe fund for the music dept. of a typewriter repair fund for the Collegian. Dr. Haggard had received a request from the YMCA that they be given permission to use Lakewood on Thursday evening, June 16th and for 5 subsequent Thursdays. A motion was made by Dr. Cederstrom granting them permission; seconded. Mr. Gelder moved that the motion e tabled until the chairman of the Student Properties committee could investigate the type of program they would be carrying on and if they wanted exclusive rights for the use of Lakewood on those nights; he is to report back at the next meeting. the motion was seconded and unanimously passed. A suggestion was made that, if permission were granted, the Board should first obtain from the YMCA a written waver of responsibility. The matter of sending the athletes to the tournament was again brought up. The board discussed the problem of finances, and a motion was made by Larry Wilson that Mr. Lappenbusch be informed that the Board felt it was unable to finance the trip to NAIA tournament for the three recommended athletes; seconded. A motion was made to ammend it to read "although the board very much wanted to send the three recommended athletes to the NAIA tournament, they were financially unable to do so; seconded and defeated with a vote of 7 opposed; 4 for. 195205 Page 5 May 26 (cont'd) Discussion followed as to whether the Board would be able to partially finance the trip and a motion by Merv Sliger that $200. be appropriated from the Administration Budget to go toward sending three athletes to the NAIA tournament in Abilene texas, June 6th and 7th. The motion was seconded and passed with a vote of 11 for; 1 discenting. The next meeting will be a regulary scheduled on Wednesday and the Forensic and Collegian budgets will be discussed. The meeting was adjourned. Respectfully submitted, Anne Griffiths, Secretary 195205 Page 6 May 28, 1952 The meeting was called to order by the president, Dick Pederson. Minutes were approved after correction.