WWU - AS Board of Directors Minutes 1952 March Page 1 March 5th, 1952 The meeting was called to order by the vice-president, Larry Wilson. Minutes were approved as read. Milt Clothier read a draft of the letter which the budget-planning committee is to send to the department heads. The letter is in the form of a questioneer regarding the budgets of the various departments. A motion was made to approve the draft and return it to the budget-planning committee for action; seconded and unanimously passed. Discussion was had regarding putting up a ping-pong table in the hall near the rec hall. A suggestion was also made that perhaps one of the storage rooms in the part of the building could be used. Dr. Cederstrom, Marv. Nilsen, and Bud Scott are going to look into the matter. Also pertaining to the ping-pong situation was part of a letter from Miss Weythman, read by Miss Muffly which explained the inconvenience upon the women's P.E. department caused by having students play ping-pong in the women's P.E. room. The letter stated that the department was very willing to furnish a table if some other place can be found to play. The board plans to take immediate action upon the matter. Dr. Cederstrom moved that on Paul Gillie's recommendation the board approve the suggested plans for the T.V. cabinet; seconded and unanimously passed. Miss Muffly read the remaining portion of Miss Weythman's letter, which asked the board to take action in starting a college Red Cross drive; the matter was referred to the I.C.C. Dr. Cederstrom reported that the remaining logs will be off the Lakewood property within the next ten days. Paul Gillie reported that the Co-op audit and recommendations by the auditor will be presented at the next meeting. Larry Wilson reported on the trip to Ellensberg to review the Central Exchange assembly. He also said that the admission price for Central's assembly put on at Western will be $0.40. He asked that the board approve Western's going to Central for an exchange. Mr. Gelder moved that with the provision that gate receipts and budgeted expenditures are sufficient to pay our expenses, Western take their talent show over to Central for an exchange; seconded and passed with a vote of 6 for; 3 opposed. Bud Scott reported that action is still being taken on the proposal to have residence houses sponsor mixers. The meeting was adjourned. Anne Griffiths, Secretary 1952 March Page 2 March 12, 1952 The meeting was called to order by the President, Dick Pederson; minutes were approved after correction. Milt Clothier reported that the budget questioneers had been mailed and that action would being next quarter. Mr. Hall, the auditor engaged by the Co-op committee, and Mr. Earle were present to explain the findings of the recent Co-op audit and inventory. The recommendations were discussed and commented on by Mr. Earle and the board members. Among these recommendations were such things as checking the cash-register totals daily, recording the tax on the registers, and a recommended sale of items which are not moving; the full auditor's report may be referred to. Mention was also made to look into the matter of the $1.00 yearly fee for faculty members to belong to the Co-op. No decision was made as to the desirability of adopting some of the recommendations. Dr. Cederstrom moved that we accept the findings of the auditor and thank Mr. Earle and Mr. Hull for being present; seconded and unanimously passed. Mr Hull recommended an audit be made every 4 years. The board also discussed the matter of surplus funds and whether this should be put into Coop divends or put into some fund such as the student union building. Action can not be taken until the status of the Co-op is more definite. Chas. Odell asked the board to consider the following recommendations regarding priviledges given to retired staff and faculty members, to apply to those members who have or will retire; 1. Free admission to all dramatic productions. 2. Free admission to all athletic events. 3. Free admission to all ASB sponsored affaris. 4. Free subcriptions to the Collegian. 5. Courtesy copies of all student publications. The motion was defeated with a vote of 2 for; 3 opposed; the board desired more information. The meeting was adjourned. Anne Griffiths 1952 March Page 3 March 19, 1952 The meeting was called to order by the presdent, Dick Pederson. Minutes were approved after correction. The agenda was reviewed. Chas. Odell resigned as Evergreen Conference chairman and recommended that Margy Urbick replace him. A motion was made and seconded that O'dell's resignition be accepted; motion unanimously passed. A motion was made and seconded that a unanimous ballot be cast to appoint Marcy Urbick as chairman of the Evergreen Conference; the motion was passed. Milt Clothier moved that $40. be appropriated from the Miscellaneous Trips and Conferences budget for the Association for Childhood Education trip to Yakima; seconded and unanimousl passed. A letter from Mr. Earl was read in regard to the bill for aditing of the Coop. The cost of Mr. Hull's services was $985.75; the total cost of the audit was $1161.35. A motion was made and seconded that the Coop be authorized to pay the audit bill; unanimously passsed. Larry Wilson moved that Mr. Earl be hired as manager of the Student Coop Bookstore and Student Lounge and Fountain for the coming fiscal year at a salary of $4600. Mr. Earle is to be hired under a contract presented by the Coop Committee for approval of the Board of Control on April 2nd, 1952. The motion was seconded and passed with a vote of 10 for; 1 obstaining. A motion was made that Mr. Earle be granted $200. as retroactive salary for the fiscal year 1951-52; seconded and passed with a vote of 6 for; 5 against. The financial report was given and motion was made that is be accepted; seconded and unanimously passed. Dick is to find out about the revenues from the Drama Department. The report on the cost of the Junior Prom was given; the total cost was $284.00. Mr.Gelder moved that the Social Budget be reimbursed the expense of the Jr. Prom and the remainder of the ticket sales be put into Budget Control; seconded and unanimously passed. The question of financing the Prom in the future was brought up and Dr. Cederstrom moved that $300 be budgeted for the Junior Prom. A motion was made to table the matter for action at the next meeting; seconded and passed. A letter of recommendion from Mrs Burnett and two application letters were read regarding the Navigator editor. Paul Gillie moved that Joyce Hutchinson be accepted as 1952-53 Navigator editor; seconded and unanimously passed. The report on Homecoming Booklet sales was given; $62.72 profit was made; A motion was made that, due to a misunderstanding in regard to salary, the editors be granted a $15.00 bonus to be taken from Budget Control; the motion was seconded and passed with a vote of 9 for; 1 opposed. It is to be taken into consideration to set $50 as a salary in next year's budget. The revised ASB constitution was distributed among the board members and Keith Stearns breifly went over the main points to be considered. The board members are to take copies home for careful reading before consideration at the next meeting. 1952 March Page 4 March 19, 1952 cont.