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1908-11 WWU Board of Trustees meeting minutes for November 1908WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 004 1908-11-21 Minutes of the regular meeting of the board of trustees of the Bellingham State Normal School held in the office of the principal this afternoon at 2:30 o'clock. Present: Chairman J.J. Edens, J.J. Donovan, Principal Mathes and the clerk. Minutes of the meeting of Oct. 13th read and approved. The chairman presented two insurance policies for $1,000 each, placed with Swartz and Britton, agents, on Edens hall. The total amount of insurance on Edens hall is now $5,000, divided into four policies: One of $1,500, placed with L.H. Baldy and Co; one of $1,500 placed with R.L. Kline Invistment Co.; and two of $1,000 each placed with Swartz and Britton. The chairman reported that he could secure good clean horse manure for the campus from Chas. E. Lind at $2.00 per load delivered; no action taken. The principal reported that he had remitted to the State Treasurer $2,450.75 since September 1st, 1908. On motion of Mr. Donovan following the recommendation of the faculty, the following elementary two-year certificates were granted: Lydia Rainey, Seattle, Wash. Jennie Deichman, Hillsboro, Oregon. It was ordered that another fifty cords of alder wood be purchased of J.W. Burns at $3.75 per cord. On motion of Mr. Donovan, the appended reports heretofore submitted by main by the clerk to the members of the board were ordered entered in the minutes: WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 005 1908-11-21 To the Honorable, the board of trustees, Bellingham State Normal School. Bellingham, Washington. Gentlemen: In anticipation of a conference with the members of the State Board of Audit and Control, your Clerk presented for you consideration a Summary of the financial operations of this Board for the first seventeen months of the biennium 1907-1909, such report being dated Sept. 1, 1908. The page following shows in detail the condition of each of the funds of this institution as recorded in the voucher register of the date of Nov. 1, 1908. The recapitulation of balances shows a total of funds available of $14,835.61. in addition the balance in the Revolving fund. Oct. 20, 1908 was $334.008; In "Sundry Items" fund the same date there was a balance $9.64; Total cash resources Oct. 20th $15,179.33. Estimated expenditures for the next five months, completing the biennium are as follows: Payroll for 5 months on basis of October, 1908; payroll $15,591.65; Total withdrawn from Maintenance fund during 19 months $73,737.04; Less payroll for 19 months $53,907.91; Total $19,??9.13. Add sub-vouchers on Revolving fund; Not audited and therefore not recorded, but being the difference between $1,000.00; Cash on hand $334.08; $665.92; Expenses, exclusive of payroll $20,495.05; for 19 months; Average per month, say, $1,078.00. For the next 5 months $5,390.00; Balance $5,302.32; $20,981.65; Deficit $5,802.32. Two years ago this month your honorable body took up the matter of an estimate of the cost of a new science building and an addition to the Dining hall, now known as Edens hall. You also estimated very carefully the cost of operation of this institution for the present biennium. You could not foresee that by the time the contracts for the building were let, which was late in the ensuing spring, the cost of every item entering new construction would reach the highest point known in the history of this section. The dining hall had so nearly taken care of itself that you asked nothing of the legislature for its maintenance. You could not foresee a demand for accommodations from pupils to the utmost capacity of the building nor the heavy extra expense in the way of furnishings entailed by such demand. You relied on library fees--according to law--to add to the library. You depended on tuition fees to add their quota to the assets of the institution. Your body could have met extraordinary conditions of cost and maintenance without much detriment to the institution if you had possessed the cash assets on which you had legally relied. But you are aware that by a law passed by the legislature WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 006 1908-11-21 of 1907 late in the session, you were compelled to remit the cash receipts of the institution to the State Treasurer, and that the effect of that law has been disastrous to the finances of this school. This institution, however, foreseeing the ultimate effect of the law in question and knowing beyond question that it would be compelled to appear before the next legislature with a deficit, cheerfully complied with the terms of the law and has sent to the State Treasurer a sum exceeding $6,600 to the date of this report. It is a matter of pride that compliance with the law in question has been so complete as win the encomium from the State Treasurer, in a letter address to the principal, Dr. E.T. Mathes "since the law referred to went into effect you have more fully complied with its provisions than has the head of any other institution in the state. Naturally under existing circumstances, you body has been forced to practice extreme economy and the institution has been compelled to do without much that would add to its efficiency. As stated, we have sent to the State Treasurer a sum exceeding $6,600 and before the close of this biennium this amount will be increased to more than $7,500. There is an estimated deficit of more than $5,800. Your clerk ventures to suggest that this Board appear before the next legislature asking that those moneys which it has earned be re-appropriated and further to so amend the law in question as to exempt the educational institutions of the state from its operations. Respecfully submitted, J. Wayland Clark, clerk. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 007 1908-11-01 Status of Funds. Maintenance fund: Appropriation 1907-1909 $88,070.00. Amount withdrawn: Salaries: Instructors: $46,631.55, Office, librarian, etc. $3,909.36, Janitors $3,367.00; General Library $937.20; General supplies $4,506.64; Light and light supplies $789.98; Fuel $3,096.75; Water $630.00; Express, freight and cartage $476.38; Dining Hall (Edens Hall) $1,901.21; Advertising $271.63; Labor $1,410.95; Telephones and Telegrams $331.67; Expense $2,420.79; Postage $370.86; Revolving fund $1,000.00; General repairs $130.34; New stairway $159.81; Rebates $16.50; Woodshed $70.72; Science annex $875.70; Domestic science $432.00; Total $73,737.04; Balance in fund $14,332.96. Repairs and Improvements fund: appropriation 1907-1909 $4,400.00; Amount withdrawn $4,317.72; Balance in fund $82.28. Furniture Fund: Appropriation 1907-1909 $1800.00; Amount withdrawn $1,755.72; Balance in fund $44.28; Science Building fund: appropriation $51,000.00; expended by State Board of Audit and Control to May 18, 1908 $50,481.72; Balance available by this board $518.28; Vouchers ordered at meeting Oct. 13, 1908 $511.41; Balance in fund $6.87; Addition to Dining Hall Fund $7,000.00; Amount withdrawn $7,000.00; Museum Fund: Appropriation 1907-1909 $750.00; Amount withdrawn $380.78. Balance in fund: $369.22; Recapitulation: Maintenance fund balance: $14,332.96; Repairs and improvements fund balance $82.28; Furniture and balance $44.28; Science Building fund balance $6.87; Museum fund balance $369.22; Total $14,835.61. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 008 1908-11-01 Sundry Items Fund: (Certain cash receipts of this institution have been of such nature that the board of trustees have regarded them as the property of the school and have refrained from transmitting them to the state treasurer. The clerk has been made custodian of such receipts and has expended them at the order of the board. Appended is an accounting from the establishment of the fund:) Receipts: 1908: Jan 28 - Check American Book Co. in settlement of Credit Memorandum: $6.84; Jan 28 - Lulu Shircliffe - Settlement of old board bill $19.80; Jan 28 - Training school $51.75; Feb 20 - Training school $7.50; Mch 24 - Training school $7.00; Apl 8 - Booker and Campbell - their check meeting excess over the monthly flat rate charged by the City of Bellingham for water - being the difference between $42.16 and $35.00 - $7.16; May 29 - Lake Whatcom Logging Co. - 2nd hand hot water tank $5.00; June 15 - Proceeds of fines at Edens hall - overuse of electric light $25.75; June 19 - F.W. Epley - granite $4.00; July 23 - Summer school payroll State warrant #37,970 (Owing to the manner in which the committee in charge of the summer school made out their claims, the State Auditor forwarded a single warrant covering the payroll. The clerk cashed the warrant and paid out clerk's checks). $1,099.96; Sept 7 - Training school $20.00; Oct. 20 - Certificate of Deposit issued to H.G. Lull, July 17, 1906 by First National bank $3.50; Expenditures: Feb. 2 - Marz and Frank - meat bill $17.69; Feb. 3 - Lowman and Hanford S and P Co. - Stationery $60.50; Feb 3 - Exchange - $0.20; Feb 20 - W.H. Towner Ptg. Co. bill $7.50; Mch. 24 - W.H. Towner Ptg. Co. bill $7.00; June 16 - B. Uhlman - bill check #1 $3.00; June 16 - Munro and Haskell - bill #2 - $17.10; June 16 - Union Ptg. Co. - bill #3 $3.00; June 16 - W.H. Towner Ptg. Co. #4 $2.75; June 16 - W.I. Baumeister and Co. $5 - $10.92; June 22 - Cole Truck and Storage Co. #6 - $4.50; July 24 - Summer school payroll #7-17 inc. $1,099.96; Sept. 11 - Telegram $1.00; Sept 11 - Bellingham Ptg. Co. $12.00; Sept 22 - M.M. Moss $1.50; Balance $9.64; Total: $1,258.26; Oct. 20, 1908 - Balance in Northwestern State Bank $9.64. J. Wayland Clark, Secretary. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 009 1908-11-01 Principal Mathes submitted the following and the clerk was instructed to transmit the report to the Governor: State Normal School. To His Excellency, Honorable Albert E. Mead, Governor. General Statement. A few statements cover briefly the chief items in the history of the State Normal School at Bellingham. A commission to determine the location of the institution was appointed in 1893; an appropriation of $40,000.00 was made in 1895 for construction of the first building; this building was erected in 1896; in 1897 the school received no appropriations; in 1899 an appropriation of $33,500.00 was made for equipment and maintenance for a term of two years. Total Appropriations. The total appropriations made by the State in favor of the institution since its establishment are as follows: 1895 - Original building $40,000.00; 1897 - Extras for construction $4,189.05; 1899 - Equipment, maintenance, etc. $33,500.00; 1901 - Deficiency $4,150.00; Reimbursement of citizens $1,650; Construction of Annex $45.000; Equipment, maintenance, etc $48,800; 1903 - Maintenance, improvements, etc $83,000; 1905 - Maintenance, repairs, etc. $80,000; 1907 - Maintenance $88,070; Repairs and improvements $4,000; Furniture $1,800; Addition to Edens Hall $7,000; Science Annex $51,000; Museum $750.00; Total appropriations $492,909.05. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 010 1908-11-01 Value of Property. The permanent investments of the institution at the present time represent an approximate value of a quarter of a million dollars. This sum includes grounds, building and equipment. The library of the institution represents a cost of approximately $12,000.00, and numbers more than ten thousand volumes. A feature of this library worthy of special mention is the collection of books and pamphlets upon the history of the Pacific Northwest. Edens Hall. The history of Edens Hall is an interesting story. The first wing of the structure was erected in 1903. In 1905 the building was moved across the campus to its present location, and a large addition made to the originial structure. In 1907 the building was raised and put upon a concrete foundation, and again enlarged to its present proportions. The hall represents an investment of approximately $14,000.00, and provides living rooms for forty five young ladies. The dining room accommodates one hundred and twenty boarders comfortably. The building is heated by steam, lighted by electricity, and provided with numerous baths, laboratories, and closets, telephones and signal balls, truck rooms, and laundry. The popularity of the Hall is such that all rooms are engaged months in advance. Meals are furnished regular boarders for $2.75 per week, and under wise management satisfactory service is provided at these terms. The rooms are all supplied with the heavy pieces of furniture, and are rented at prices ranging from $5.00 to $10.00 per month. The annual income from room rent alone is approximately $1,900 per year, and these funds as collected are remitted daily to the State Treasurer. It should be added here that the remittance of these funds was not anticipated when the last estimate for maintenance of the institution was made, and it has been necessary to defray the operating expenses of the Hall out of funds that were intended other maintenance purposes. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 011 1908-11-01 Campus. During the past two years the city has graded the streets on two sides of the campus and constructed plank or cement walks. These improvements have added greatly to the attractiveness of the Normal School campus. The trustees of the institution have also taken active steps to make many needed improvements in the grounds. A topographical survey has been made and submitted to a landschape gardner. The result is a working plan for the permanent improvement of the grounds, with driveway, concrete walks and steps, and ornamental trees and schrubbery. It should also be added here that a number of modern and attractive private homes have been erected in the vicinity of the Normal School during the past two years and many general improvements made in landscape effects in the community. It is further worthy of note that five of the new homes have been erected by members of the Normal School faculty. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 012 1908-11-01 Unexpended Balance, December 1, 1906. Statement showing expenditure of State Funds during the four months subsequent to Dec. 1, 1906, which is the date of the last report to the Governor and Legislature, closing the 1905-1907 biennium: Maintenance Fund. Appropriation 1905-1907 $70,000.00; Dec. 1, 1906 - Expanded as per report to Governor $57,571.52; Balance: $12,428.43. Subdivision of Expenditures. Salaries: Instructors $10,243.33; Office, Librarian, etc. $700.01; Janitors $426.00; General Library $38.40; General Supplies $123.87; Light and light supplies $190.60; Fuel; Water; Express, Freight and Cartage $47.60; Dining Hall; Advertising $5.80; Labor $26.95; Telephone and Telegrams $47.94; Expense $562.36; Postage $15.00; Reverted to State $0.62; Total $12,428.48. Science Fund. Appropriation 1905-1907 $2,500; Dec. 1, 1906 Expended as per report to Governor $2,240.78; Balance $259.22; Expended for Science Supplies $257.99; Reverted to State $1.23; Total $259.22; Campus Fund: Appropriation 1905-1907: $2,000; Dec. 1, 1906 - Expended as per report to Governor: $1,644; Balance $356; Expended on campus $346.15; Reverted to State $9.85; $356.00; Museum Fund: Appropriation 1905-1907: $500; Dec. 1, 1906 - Expended as per report to Governor $156.25; Balance $343.75; Expended on Museum $342.30; Reverted to State -$1.45; Note - The Repairs and Improvement fund of $5000.00 was entirely exhausted at this date. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 013 1908-11-01 Expenditures, April 1, 1907 - November 1, 1908. The expenditures from the appropriations for the present biennial term cover a period of nineteen months. This period has been one of unusual growth and activity, and many marked improvements have been made around the institution. The sums expended and balances on hand November 1, 1908, are as follows: Maintenance Fund. Appropriations 1907-1909 $88.070.00; Amounts withdrawn: Salaries: Instructors: $46.631.55; Office, Librarian, etc. $3,909.36; Janitors $3,367.00; General Library $937.20; General Supplies $4,506.64; Light and light supplies $789.98; Fuel $3,096.75; Water $630.00; Express, Freight and Cartage $476.38; Dining Hall (Edens Hall) $1,901.21; Advertising $271.63; Labor $1,410.95; Telephone and Telegrams $331.67; Expense $2,420.79; Postage $370.66; Revolving Fund $1,000.00; General Repairs $130.34; New Stairway $159.81; Rebates $16.50; Woodshed $70.72; Science Annex $875.70; Domestic Science $432.00; Total $73,737.04; Balance $14.332.96. Repairs and Improvements Fund. Appropriation 1907-1909 $4,440.00; Amount withdrawn $4,317.72; Balance $82.28; Furniture Fund: Appropriation 1907-1909 $1800.00; Amount withdrawn $1755.72; Balance $44.28. Science Building Fund: Appropriation $51,000; Expended by State Board of Audit and Control to May 18, 1908 $50.481.72; Balance $518.28; Vouchers ordered at meeting oct. 13, 1908 $511.41; Balance $6.37; Addition to Dining Hall Fund: $7,000; Amount withdrawn $7,000; Museum Fund: Appropriation 1907-1909 $750; Amount withdrawn $380.78; Balance $369.22. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 014 1908-11-01 Estimated Expenses for Biennial Term: 1909-1911. State Normal School Bellingham, Washington. Salaries for two years: Annual salaries for teachers $65,240; Annual salaries for other employees $11,980; Office of Registrar - to be established $2,400; Ten percent for additions, increases and changes that may become necessary $7,962; $87,532.00; General expenses for two years: Fuel $4,000; Water $840; Express, freight, cartage, etc. $550.00; Advertising (not Catalogue) $300; Postage $480; Telephones, telegrams, etc. $400; General supplies $5,630; Incidental $2,800; $15,000; Repairs and improvements $2,400; Science equipment and maintenance for two years: Biology $1,000; Chemistry $400; Physics $400; Geography $600; Manual Training $400; Domestic Science $400; Gymasium $200; Total $3,400; Edens Hall for two years: Maintenance $4,500; Repairs and furniture $900; Total $5,400; Campus: Estimates furnished by A.R. Campbell, Engineer: Schrubbery and trees $750; Main walk to building-concrete, 14000 sq ft $2000; Walks to Edens Hall-concrete, 4000 sq ft. $600; Steps on terrace-concrete $250; Foundations for walks $150; Engineering work for walks $150; Playground $4000; Total $8,700; Museum: Purchasing specimens, mounting, care, etc $1,500.00; Furniture: Roll top desks $150; 48 chairs $100; Six science tables $180; Science laboratory desks $2400; Office files $300; Two typewriters $200; One piano $400; Slate blackboard $240; Tablet arm chairs $150; Six plain tables $120; Six plain book cases $180; One writerpress $150. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 015 1908-11-01 Electric lights on campus $150; Raecolith floor in Chemical laboratory $500; Electric clock $250; $5,470; Summer school for two years $3,600; Exhibit at A.Y.P. fair $500; Completion of Science Annex: Estimates furnished by A. Lee, Architect. Completion of basement floor: Materials, carpenter work, plastering, etc $2600; Electric wiring $100; Plumbing $900; Total $3,600; Note: This basement floor is to be used for the department of drawing and manual training. Completion of second floor: Materials, carpenter work, plastering, etc $3,600; Electric wiring $150; Plumbing $1,200; Total $4,950; Note: The second floor is to be occupied by the department of Biology, Zoology and Botany. Completion of attic: Materials, carpenter work, plastering, etc $1,700; Electric wiring $75.00; Total $1775.00; Heating plant for science annex: complete heating and ventilating plant with fan and thermostat regulating valves $7,500: Note: Main floor of Science Annex is completed at present and is heated tomporarily by direct radiation with radiators connected to general heating system. This method of course, provides no system of ventilation for the rooms now occupied. Total estimates $151,377.00. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 016 1908-11-01 Explanation of Estimates. The principal item in the estimates outlined above for the biennial term, 1909-1911, is for general maintenance. The increase asked inthis item over two years ago is approximately twenty per cent. This increase in expense is in harmony with the increase in attendance, and increased usefulness of the institution to the state. Two years ago the annual enrollment for the regular school year was three hundred twenty-four while the enrollment for the current year will easily exceed four hundred students. A corresponding increase is likewise noted in the number of pupils attending the training department. In the year 1907 the institution issued a total of one-hundred and fifteen certificates and diplomas, while during the year of 1908 a total of one-hundred and sixty two were granted. It should also be observed that the increse in attendance is shown in the advanced classes, the enrollment in the senior year at this writing numbering sixty, while the Junior Glass will reach one hundred and fifty for the year. The appropriation of $51,000.00 made in March, 1907, for the construction of a science annex proved inadequate to complete the structure. The general building plan adopted several years ago made it necessary that this annex should harmonise in general size and appearance with the annex erected in 1901, but the marked increase in the cost of construction between the time the estimate was prepared and the contract was awarded made it impossible to carry out this plan with the funds available. After careful consideration by the State Board of Control, a contract was finally let providing for the construction of the new building with only the main floor completed for use. The estimate for the coming biennial term, therefore, includes items covering the approximate cost of completing this structure. The new building at present only provides relief in the way of additional room for one of the three departments that are eventually to occupy the structure. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 017 1908-11-01 The institution is therefore almost as badly cramped for accommodations as it was two years ago, and the completion of the new building is a positive need at the present time. The appropriation made two years ago for purchase of furnitures was of necessity almost entirely used to equip Edens hall, and no furniture has been purchased thus far for the new annex, hence the request for an appropriation for furniture in the proposed budget. The campus has been an expensive piece of ground to render useful and attractive. Much of it has required not only clearing and grading, but more than three acres immediately surrounding the buildings on two sides required filling from one to three feet. This work has now been completed and the grounds are ready for permanent improvements. The main sidewalks were constructed more than nine years ago and sadly need replacing with walks of permanent character. It is estimated that the appropriation requested for the campus will replace the old walks with a new system of concrete walks, and plant the necessary trees and schrubbery to complete the general plan submitted by the landscape gardner. These improvements will be permanent and the expense will not need to be repeated for years to come. In conclusion, the trustees of this institution beg to express their appreciation of the cordial support that has been accorded the institution during the past, both by patrons and those in legislature authority. It further wishes to extend to the people of the State generally a most cordial invitation to visit the institution, inspect the daily work of the faculty and students and examine carefully the buildings and equipment that have been provided with the appropriations made for the purpose. Respectfully submitted, John J. Edens, Ch'm; John J. Donovan; Frank F. Hanschy, Board of trustees. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 018 1908-11-01 Miss Gray, dean of Edens hall presented the appended report for the month of October, 1908. To the Honorable Board of Trustees: Bellingham State Normal School, Bellingham, Wash. Gentlemen: We beg to submit the following report for the boarding department of Edens Hall for the month of October, 1908. Receipts: Regular boarders $857.50; Transients $17.50; Laundry $4.25; Supplies to girls $7.95; Total $866.80. Cash in hand $3.00; Cash in bank $380.58; Total $1250.38; Expenditures: Groceries $470.86; Bread $48.40; Meat $205.65; Milk $64.25; Help $112.25; Sundries: Stamps $0.50; room-rent $3.00; Carpenter $14.00; Gas meter $0.50; Clock $1.25; Telephone $5.00; Hardware $1.00; Lamp globes $5.10; Chairs $4.50; Laundry (July-Oct) $10.65; Total: $45.75; $947.16; Cash in hand $22.16; Cash in bank $281.07; Total $1,250.38. The above figures seem to indicate that we have expended nearly one-hundred dollars of our surplus on regular expenses. We beg to call attention to the fact that there were only three weeks of school during September and that the first month's income covered the first week of October. Futher that the month of October had five Saturdays and our bills for Sat. are our heaviest bills. If the clerk of the board will be so kind as to exercise his exper knowledge of finance to the extent of telling us whether we are spending more than we are receiving, we shall be greatly indebted to him. We humbly submit the fact that our knowledge of finance is very limited. Nellie A. Gray. The clerk was instructed to present to the governor a statement of the estimate deficit of this institution at the close of the present biennium and the reasons therefor. The copy of such statement is appended: WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 019 1908-11-01 To the Governor, Albert E. Mead. Executive Chamber, Olympia, Wash. Sir: Under direction of the Board of Trustees of this institution, I beg to submit the appended estimate of the amount of deficit with which the Bellingham State Normal School will appear before the next legislature: Nov. 1, 1908 Balances available in all funds $15,179.83. Payroll for the five months remaining of the present biennium on basis of October, 1908, payroll $15,591.65. Expenses of the institution, exclusive of payroll, for the first nineteen months of present biennium were $20,495.05, or an average per month of $1,078.00. Expenses of the institution for the next five months on basis set forth above $5,390.00. Balance: $5,802.32; $20,981.65. Estimated deficit therefore is $5,802.32. For this deficit the board of trustees has no apology to make as it has been brought about by conditions entirely beyond its control. Two years ago in making its estimates for the ensuing biennium, the Board of Trustees asked for a new Science building. The estimates were prepared in October and the contract was let the State Board of Audit and Control in June of the following year. Meantime the cost of all material and labor entering construction had advanced to the highest point known in this section of the country. The contract for the building was let at a price somewhat higher than the appropriations of $51,000.00, which necessitated drawing to some extent on other funds, which could be legally done, in fitting the building for occupancy. This condition of affairs could have been met without injuring the efficiency of the institution had it been the only problem to solve. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 020 1908-11-01 The dining hall or dormitory, now known as Edens hall, had in previous years been operated at an annual slight loss or an equally slight profit. Its revenues had just about taken care of its expenditures. Consequently two years ago no appropriation for its maintenance was asked by the board of trustees though an appropriation was asked and granted for its enlargement. The need for such enlargement had been manifest but the trustees had had no measure of the need and when every room in the enlarged building was seized immediately upon completion by students, the board found itself obliged to undertake a heavier expense for furnishing than it had estimated. If the board could have availed itself of the incresed revenues, this condition of affairs would have caused no uncasiness. Upon entrance every Normal pupil pays a library fee of $10.00, one-half of which had previously gone into the library fund and expended for the maintenance of the library, the other half being retained as an indemnity fund for the safe return of books and given back to the pupil upon such return of books. The board of trustees in making its estimates relied upon the asset of library fees and also the fees from tuition. The board of trustees could have met all these extraordinary conditions of cost and maintenance without detriment to the efficiency of the institution could it have possessed the cash assets on which it legally relied at the time of making the estimates. But you are aware that by a law passed by the legislature late in the session of 1907, the Bellingham State Normal School, in the common with all the other educational institutions of the state was compelled to remit its cash receipts to the State Treasurer. The disastrous effect of such legislation is seen in the deficit it has created. The board of trustees, however, at the outset foreseeing the ultimate effect of the law in question, cheerfully complied with the terms of the law and has sent to the State Treasurer a sum exceeding $6,600 to the date of this report and before the close of the biennium will increase it to at least $7,500.00. It is a matter of pride that compliance with the law in question has been so complete as to win the encomium from the State Treasurer, in a letter addressed to the principal, E.T. Mathes, "since the law referred to went into effect you have more fully complied with its provisions than has the head of any other institution in the state." Under the existing circumstances of extraordinary costs of construction and maintenance the board of trustees has been forced to exercise rigid economy and had it had at its command its full cash resources of $7,500, it would have been compelled to deprive the institution of mcuh that would add to its efficiency. As it is, in an effort to keep the deficit as low as possible, it has been compelled to be fairly niggard in some respects. WWU Board of Trustees meeting minutes for November 1908 Volume 03 - Page 021 1908-11-01 The board of trustees therefore respectfully beg the governor to urge the legislature to re-appropriate to the Bellingham State Normal School those moneys which it has already remitted to the State Treasurer or will remit before the 31st of March, 1909, such re-appropriated funds to be regarded as a part of the Maintenance fund for the 1907-1909 biennium. Respectfully submitted, by order, Board of Trustees. J. Wayland Clark, clerk. On motion of Mr. Donovan, the clerk was isntructed to write the Water Board of the City of Bellingham, requesting a restoration of the flat rate of $35.00 per month for water for the institution. On motion of Mr. Donovan, the appended bills were audited and ordered paid: Maintenance Fund. Western Wood Working Co. $7.80; Morse Hardware Co. $11.30; Cole Truck and Storage Co. $15.35; Montague and McHugh $7.40; Blake Hardware Co. $8.15; Webster and Stevens $8.00; Sherman, Clay and Co. $10.00; Lowman and Hanford S and P Co. $85.45 + $46.51 = $131.06; Home Telephone Co. of Puget Sound $5.00; Pacific Telephone and Telegraph Co. $9.45; Frank W. Lees $56.00; F.B. Hawes $5.60; Whatcom Co. Ry and Lt Co $158.75; Bay City Electrical Equipment Co. $21.90; J.W. Burns $187.50; Griggs Stationery and Printing Co. $11.25; L.H. Baldy and Co. $30; Swartz and Britton $40; R.L. Kline Investment Co. $30; $754.51. Furniture Fund: Thiel and Welter $6.00. There being no further business, the Board adjourned. Minutes approved. J. Wayland Clark, clerk. John J. Edens, Chairman. ##