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1905-02 WWU Board of Trustees meeting minutes for February 1905WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 300 1905-02-04 The Normal board met in regular monthly session at the office of the principal at 3PM. Present: chairman Edens, Trustee Minton, Principal mathes, and the clerk. Trustee Teck arrived shortly afterwards, and trustee Minton was excused. The minutes of January 7 were read and approved. The minutes of former clerk Darwin for the meeting of December 23 and the adjourned meeting of December 27, 1904, were also read. Corrections were ordered made showing the amount of vouchers ordered for Charles I. Roth and for A.H. Montgomery, and also showing that the adjournment on December 23 was merely a recess. These were ordered on motion of Dr. Minton. Figures presented by the clerk showed that of the appropriation for maintenance, expiring April 1, $8.238.44 remained unused for campus improvement $60.38 according to the books of the state auditor, and $65.28 according to the warrant book turned over by the former clerk: for laboratory equipment $300 (?); For furnishing annex $1.80; for library $2671. In addition to these figures, the library bank or special fund in the Bank of Bellingham contained $1672.82; the trustees fund, $580.65; and the students' loan fund, $376.15. Dr. Mathes reported that the committee had recommended a loan of $50 to Byrd Anslew from the students' loan fund, and this was ordered. On motion of Dr. Minton, purchase of furniture for the faculty was authorized to be made by the principal at an expenditure of not to exceed $100. After considerable discussion, the purchase of a safe for the office at the school buidling was authorized at a cost in the neighborhood of $200. The purchase of a chair for the office of the principal was also voted. Mr. Mathes was given authority to employ a carpenter to make 128 book lockers for the use of students, and to do repair work needed WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 301 1905-02-04 around the building. In this connection, locks and hinges were also to be purchased for the lockers. Dr. Mathes reported the result of his inquiry in regard to gymnasium lockers, and was authorized to order the number required of the style he considered most suitable. An informal discussion of several matters took place, among them being the idea, suggested by the principal of paying a bonus to the teachers at the end of March; and the proposition of letting a contract for the care of the building and grounds of the school, rather than by the employment of salaried janitors and gardeners. On motion of Trustee Teck, purchase was ordered of a rug for the auditorium stage, selected by a faculty committee chosen by the principal, at an expenditure of not to exceed $125. The clerk was given authority to have a box or chest made for the purpose of holding accumulations of papers in the hands of the former clerk, and placing these in the vault at the school building. Bills were approved and vouchers ordered forwarded to the state auditor that warrants might be issued for the same, as follows: On Maintenance Fund: 432 - Cornish Mitchell Paint Co. $3.40; 433 - Parker Printing Co. $28.00; 434 - Lowman and Hanford $61.93; 435 - B.B. Furniture Co. $32.30; 436 - D. Appleton and Co. $9.65; 437 - A.C. McClurg and Co. $11.60; 438 - Puget Sound Mills and J. Co. $11.20; 439 - Art Livers Society $6.00; $440 - J.N. Selby and Co $7.75; 441 - The H.W. Wilson Co. $4.00; 442 - Edson and Irish $47.95; 443 - N.W. Journal of Education $4.00; 444 - George Specks $63.50; 445 - Montague and McHugh $5.70; 446 - City of Bellingham $178.50; 447 - Western Union Tel. Co. $2.81; 448 - Red Cross Pharmacy $20.00; 449 - Morse Hardware Co. $2.00; 450 - E.R. Croft $15.70. WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 302 1905-02-04 451 - E.J. Mathes $30.60; 452 - Roy O. Hadley $2.75; 453 - Bellingham Post Office $162.00. On fund for equipment of laboratory: $454 - Collings and Co $39.50; 455 - Bausch and Lomb Opt. Co. 456 - P.L. Hegg $2.30. Check was ordered drawn against the library bank fund for $1.10 payment of account with the Oregon Historical Society. Meeting adjourned. Minutes approved Mar 11, 1906. Roy O. Hadley, secretary. John J.. Edens, President, board of trustees. WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 303 1905-02-28 The trustees met in called session at 4:15PM in the office of the principal. Present: Chairman Edens, Trustee Teck, and Mr. J.J. Donovan, who presented his commission from Covernor Mead to fill out the unexpired term of Dr. J.C. Minton, resigned, until June 12, and for the six year term beginning on that date. Principal Mathes and the clerk were also present. Mr. Donovan filed his oath of office for transmission to the Secretary of State, and took his seat on the board. When the chair brought up the question of reorganizing, Mr. Donovan moved that Dr. Edens be re-elected chairman. Mr. Teck seconded the motion, which Mr. Donovan put. It was carried, Mr. Edens not voting. The presiding officer thanked the other members of the board for the honor. Dr. Mathes gave a statement of the financial condition of the Normal. It showed a balance in the maintenance fund, on the books of the state auditor, of $7.520.18, subtracting from this balance the salaries for January and February, aggregating $4,829.32, plus bills allowed amounting to $546.02, plus estimated outstanding items of $1,033.17, or a total deduction of $6,408.51, the estimated balance available before the current appropriation expires was placed a $1,211.67. The statement further showed on the book of the state auditor a balance of $5028 in the campus fund, one of $258.88 in the fund for science equipment, from which a deduction of $54.69 in bills allowed left $204.19: a balance of $26.71 in the library fund: and one of $1.80 in the appropriation for completing and furnishing annex. The statement also showed an estimated balance of $470.00 in the library bank fund deposit at the close of the year; and one of $598.90 in the board of trustees, fund. Dr. Mathes reported that the state auditor would pay from the approprtiations which expire April 1, vouchers dated prior to April 1 which would reach his office before May 1. On motion of Mr. Donovan, seconded by Dr. Teck, the board unanimously voted to fix the regular monthly meeting of the Trustees on the second Saturday of each calandar month, thus changing it from the first Saturday. On motion of Mr. Donovan, seconded by Mr. Teck, the clerk was instructed to arrange for the payrolls to reach the office of the state- WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 304 1905-02-28 auditor by the first of each month. By a similar motion, the clerk was instructed to forward to the auditor on the 15th of each month all vouchers allowed other than the payroll. On motion of Mr. Teck, seconded by Mr. Donovan, the clerk was authorized to prepare and have printed such transmittal notices for vouchers and warrants as are necessary. Dr. Mathes brought up the subject of a request made by the senior class for permission to spend commencement week at the Lewis and Clark exposition as a substitute for the customary elaborate graduation exercises. The plan contemplated would be to go in a special car, appropriately decorated, and to live in that car during the time at Portland. The class members would assess themselves $10 each and would give entertainments to raise funds in helping defray the expenses. The trustees would be asked to appropriate the funds ordinarily devoted to commencement expenses, about $100. Mr. Donovan discussed the practicablility of the plan and agreed to take the subject up with officials of the Northern Pacific during his visit in Seattle and Portland in March. The members of the board expressed themselves as favorably impressed with the idea, but deferred any action until Mr. Donovan would be able to ascertain cost of the undertaking and other details. On motion of Mr. Donovan, Dr. Mathes was authorized to purchase 144 chairs for society hall. The purchase of models for the science department was unanimously favored, provided the outlay would not overdraw the fund. On motion of Mr. Donovan, seconded by Mr. Teck, Dr. mathes was authorized to secure suitable linoleum, step ladder, and other equipment for the library. Bills were approved and vouchers ordered forwareded to the state auditor for the issuance of warrants, as follows: In the fund for maintenance: 457 - Barret Transfer Company $2.25; 458 - Smith Premier Typewriter Company $45.00; 459 - O.L. Morgan $57.35; 460 - Munro and Haskell $37.80; 461 - Northwest Hardware Company $10.40; 462 - B.B. Improvement Company $41.30; 463 - Whatcom County Railway and Light Company $1.00; 464 - Northwest Journal of Education $4.00; 465 - Norris Safe and Lock Co. $210.00; 466 - Puget Sound Mills and Timber Company $16.28. WWU Board of Trustees meeting minutes for February 1905 Volume 01 - Page 305 1905-02-28 467 - Thiel and Welter $17.00; 468 - B.B. Furniture Company $18.50; 469 - Puget Sound Bulletin $2.00; 470 - Whatcom Falls Mill Company $4.00; 471 - E.T. Mathes $64.95; 472 - Roy O. Hadley $4.25; 473 - The Macmillan Company $6.75; 474 - The Pacific Coast Press $7.50; 475 - Library Bureau $8.54; 476 - Allyn and Bacon $18.90; 477 - Rand, McNally and Co. $13.50. On the fund for scientific equipment: Spencer Lens Company $7.10; Pacific Micro Materials Company $33.16; Bausch and Lomb Optical Company $2.32; Milton Bradley Company $6.50. Meeting Adjourned. Roy O.Hadley, secretary. John J. Edens, President board of trustees. Minutes approved Mar 11, 1905. ##